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Medical Records Scanning Jobs in Wisconsin (NOW HIRING)

Continuum Healthcare, LLC

Medical Records

Green Bay, WI · On-site

$15.50 - $19.25/hr

Assemble, file, scan, and audit medical records for completeness and accuracy. * Ensure compliance with HIPAA and facility confidentiality policies. * Process physician orders, diagnostic reports ...

Children's Wisconsin

Medical Records Technician

West Allis, WI · On-site

$36K - $49K/yr

The Medical Records Technician is responsible for analyzing all inpatient, day surgery, procedural ... Ensures that all Children's Wisconsin reports are accurately prepped, scanned, and indexed into the ...

Children's Wisconsin

Medical Records Technician

Milwaukee, WI · On-site

$36K - $49K/yr

Medical Records Technician At Children's Wisconsin, we believe kids deserve the best. Children ... Ensures that all Children's Wisconsin reports are accurately prepped, scanned, and indexed into the ...

Children's Wisconsin

Medical Records Technician

West Allis, WI · On-site

$36K - $49K/yr

The Medical Records Technician is responsible for analyzing all inpatient, day surgery, procedural ... Ensures that all Children's Wisconsin reports are accurately prepped, scanned, and indexed into the ...

Children's Wisconsin

Medical Records Technician

West Allis, WI · On-site

$36K - $49K/yr

The Medical Records Technician is responsible for analyzing all inpatient, day surgery, procedural ... Ensures that all Children's Wisconsin reports are accurately prepped, scanned, and indexed into the ...

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All JobsMedical Records Scanning JobsMedical Records Scanning Jobs in Wisconsin

Medical Records Scanning information

See Wisconsin salary details

$11

$22

$41

How much do medical records scanning jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for medical records scanning in Wisconsin is $22.20, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $24.04 per hour, depending on experience, location, and employer.

What is medical records scanning?

Medical records scanning is the process of converting paper-based patient health records into digital format using scanners and specialized software. This process helps healthcare providers store, manage, and retrieve medical documents more efficiently and securely. Digitized records are easier to access, reduce the risk of physical loss, and improve compliance with privacy regulations. Medical records scanning also supports the transition to electronic health records (EHR) systems, streamlining workflows for healthcare professionals.

What are the key skills and qualifications needed to thrive as a medical records scanning specialist?

To excel as a Medical Records Scanning Specialist, you need attention to detail, organizational skills, and a basic understanding of healthcare documentation, often supported by a high school diploma or equivalent. Familiarity with document imaging software, electronic health record (EHR) systems, and scanning hardware is typically required. Strong time management, discretion, and reliability are important soft skills for handling confidential patient information efficiently. These abilities ensure accurate digitization and secure management of medical records, which is critical for compliance and effective healthcare operations.

What are some common challenges faced in a medical records scanning role, and how can they be managed?

A common challenge in Medical Records Scanning is handling large volumes of sensitive documents while ensuring accuracy and maintaining patient confidentiality. Attention to detail is crucial to avoid misfiling or data entry errors. Additionally, adapting to different types of records and varying quality of physical documents can be demanding. Effective organization, familiarity with scanning software, and clear communication with healthcare staff can help manage these challenges and ensure a smooth workflow.

What is the difference between Medical Records Scanning vs Medical Records Clerk?

AspectMedical Records ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic formatsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, data centers, or remoteHospitals, clinics, healthcare offices
CertificationsNone typically required, but familiarity with healthcare data standards helpsNone typically required, but knowledge of healthcare privacy laws is beneficial

While Medical Records Scanning focuses on converting paper records into digital formats, Medical Records Clerks handle the organization and management of these records within healthcare facilities. Both roles are essential for efficient healthcare data management, but they differ in daily tasks and skill sets.

What are popular job titles related to Medical Records Scanning jobs in Wisconsin?

For Medical Records Scanning jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Medical Records Scanning jobs in Wisconsin look for?

The top searched job categories for Medical Records Scanning jobs in Wisconsin are:

Medical Records Scanning jobs near you
Infographic showing various Medical Records Scanning job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, and 6% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $46,177 per year, or $22.2 per hour.

Medical Records

Continuum Healthcare, LLC

Green Bay, WI • On-site

$15.50 - $19.25/hr

Other

Re-posted 4 days ago

Job description

Part-Time Medical Records Clerk
Serenity Spring Senior Living at Green Bay
The Part-Time Medical Records Clerk is responsible for maintaining, organizing, and safeguarding resident medical records in accordance with federal, state, and facility regulations. This role ensures accurate documentation, confidentiality compliance, and timely processing of medical information to support quality resident care in a long-term care environment.
Essential Duties and Responsibilities
  • Maintain resident medical records in both electronic and paper formats.
  • Assemble, file, scan, and audit medical records for completeness and accuracy.
  • Ensure compliance with HIPAA and facility confidentiality policies.
  • Process physician orders, diagnostic reports, and other documentation.
  • Assist with chart thinning, record purging, and archiving per retention guidelines.
  • Prepare records for admissions, discharges, and transfers.
  • Respond to requests for medical records in accordance with legal and regulatory requirements.
  • Support state surveys and audits by organizing and retrieving documentation.
  • Monitor documentation for required signatures and completion.
  • Maintain tracking logs for record requests and releases.
  • Communicate with nursing staff and department heads regarding documentation needs.
  • Perform additional clerical duties as assigned.
Qualifications
Education:
  • High school diploma or GED required.
  • Coursework in Health Information Management or related field preferred.
Experience:
  • Prior experience in medical records, healthcare administration, or long-term care preferred.
  • Experience working with electronic medical record (EMR) systems is a plus.
Knowledge, Skills, and Abilities
  • Strong organizational and time management skills.
  • High attention to detail and accuracy.
  • Knowledge of HIPAA regulations and medical record confidentiality standards.
  • Ability to work independently and maintain productivity in a part-time capacity.
  • Proficient in Microsoft Office and EMR systems.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive information with discretion.
Work Environment
  • Healthcare setting within a long-term care facility.
  • May require occasional interaction with residents, families, and regulatory surveyors.
  • Must adhere to infection control policies and procedures.

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