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Medical Records Scanner Jobs in Wisconsin (NOW HIRING)

Continuum Healthcare, LLC

Medical Records

Green Bay, WI · On-site

$15.50 - $19.25/hr

Assemble, file, scan, and audit medical records for completeness and accuracy. * Ensure compliance with HIPAA and facility confidentiality policies. * Process physician orders, diagnostic reports ...

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Medical Records Scanner information

See Wisconsin salary details

$28.8K

$44.7K

$61.1K

How much do medical records scanner jobs pay per year?

As of Jul 28, 2026, the average yearly pay for medical records scanner in Wisconsin is $44,739.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,300.00 and $51,000.00 per year, depending on experience, location, and employer.

What does a medical records scanner do?

A medical records scanner digitizes paper health records by scanning documents into electronic formats, making them easier to store, retrieve, and manage. The role often involves operating scanning equipment, ensuring data accuracy, and maintaining confidentiality in a healthcare environment.

Is medical records a good career?

A career as a medical records scanner involves reviewing and digitizing patient information, often requiring attention to detail and familiarity with electronic health record systems. It can offer stable employment with opportunities for advancement in healthcare administration, though it may involve repetitive tasks and clerical work. Certification in medical coding or health information management can enhance job prospects.

What are the key skills and qualifications needed to thrive in the Medical Records Scanner position, and why are they important?

To thrive as a Medical Records Scanner, you should have strong attention to detail, familiarity with medical terminology, and at least a high school diploma or equivalent. Experience with scanning equipment, electronic health record (EHR) systems, and HIPAA compliance is highly valued, and specialized training or certification in health information management can be a plus. Dependability, organizational skills, and the ability to maintain confidentiality are important soft skills in this position. These qualities ensure accurate digitization, secure handling of sensitive information, and smooth workflows within healthcare organizations.

What are the typical daily tasks for a Medical Records Scanner?

As a Medical Records Scanner, your main daily responsibilities involve preparing, organizing, and scanning paper medical documents into electronic health record (EHR) systems, ensuring that each file is accurately labeled and securely stored. You may also be required to verify the quality of scanned images, resolve discrepancies, and maintain accurate logs for recordkeeping. Collaboration is often needed with medical staff, records clerks, and IT personnel to address any issues and maintain compliance with privacy regulations. This role is essential to ensuring timely and organized access to patient medical histories throughout the healthcare facility.

What is a Medical Records Scanner job?

A Medical Records Scanner is responsible for converting physical medical documents into electronic records by scanning and organizing them in a digital database. They ensure that patient records are accurately processed, categorized, and stored securely for easy retrieval. This role requires attention to detail, knowledge of HIPAA regulations, and proficiency with scanning equipment and medical record systems. Medical Records Scanners often work in hospitals, clinics, or healthcare facilities to maintain efficient record-keeping and compliance with legal requirements.

How to become a medical record reviewer?

To become a medical record reviewer, candidates typically need a background in healthcare, such as a medical coding, billing, or health information management certification, along with experience in medical records or clinical documentation. Familiarity with electronic health record (EHR) systems and attention to detail are essential, and some roles may require a medical coding certification like CPC or CCS. Continuing education and understanding of healthcare regulations can also improve job prospects.

What qualifications do you need to be a medical records clerk?

Medical records clerks typically need a high school diploma or equivalent, strong attention to detail, and familiarity with medical recordkeeping software. Certification in health information management, such as the Certified Medical Administrative Assistant (CMAA), can enhance job prospects, and good organizational skills are essential for managing patient records efficiently.
What are the most commonly searched types of Medical Records Scanner jobs in Wisconsin? The most popular types of Medical Records Scanner jobs in Wisconsin are:
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What job categories do people searching Medical Records Scanner jobs in Wisconsin look for? The top searched job categories for Medical Records Scanner jobs in Wisconsin are:
What cities in Wisconsin are hiring for Medical Records Scanner jobs? Cities in Wisconsin with the most Medical Records Scanner job openings:
Medical Records Scanner jobs near you
Infographic showing various Medical Records Scanner job openings in Wisconsin as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $44,739 per year, or $21.5 per hour.

Medical Records

Continuum Healthcare, LLC

Green Bay, WI • On-site

$15.50 - $19.25/hr

Part-time

Posted 13 days ago

Job description

) Part-Time Medical Records Clerk
Serenity Spring Senior Living at Green Bay
The Part-Time Medical Records Clerk is responsible for maintaining, organizing, and safeguarding resident medical records in accordance with federal, state, and facility regulations. This role ensures accurate documentation, confidentiality compliance, and timely processing of medical information to support quality resident care in a long-term care environment.
Essential Duties and Responsibilities
  • Maintain resident medical records in both electronic and paper formats.
  • Assemble, file, scan, and audit medical records for completeness and accuracy.
  • Ensure compliance with HIPAA and facility confidentiality policies.
  • Process physician orders, diagnostic reports, and other documentation.
  • Assist with chart thinning, record purging, and archiving per retention guidelines.
  • Prepare records for admissions, discharges, and transfers.
  • Respond to requests for medical records in accordance with legal and regulatory requirements.
  • Support state surveys and audits by organizing and retrieving documentation.
  • Monitor documentation for required signatures and completion.
  • Maintain tracking logs for record requests and releases.
  • Communicate with nursing staff and department heads regarding documentation needs.
  • Perform additional clerical duties as assigned.
Qualifications
Education:
  • High school diploma or GED required.
  • Coursework in Health Information Management or related field preferred.

Experience:
  • Prior experience in medical records, healthcare administration, or long-term care preferred.
  • Experience working with electronic medical record (EMR) systems is a plus.
Knowledge, Skills, and Abilities
  • Strong organizational and time management skills.
  • High attention to detail and accuracy.
  • Knowledge of HIPAA regulations and medical record confidentiality standards.
  • Ability to work independently and maintain productivity in a part-time capacity.
  • Proficient in Microsoft Office and EMR systems.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive information with discretion.
Work Environment
  • Healthcare setting within a long-term care facility.
  • May require occasional interaction with residents, families, and regulatory surveyors.
  • Must adhere to infection control policies and procedures.

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