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Medical Records Scanner Jobs in Wisconsin (NOW HIRING)

Freeman Health System

$39K - $50K/yr

Complete various medical records assignments including auditing, scanning in documentation and closing EMR. * Covers any support service area when vacant due to absences, vacations or vacancies

GI Associates

Medical History Specialist

Wausau, WI · On-site

... scanned records. Assures information required to successfully measure and report care quality ... Adds codes for all medical conditions with ICD-10 codes, and procedures and diagnostic tests with ...

GI Associates

Medical History Specialist

Wausau, WI · On-site

Enters medical data into electronic medical records for upcoming clinic appointments with providers from paper charts, current records from other providers, and previously scanned records. Assures ...

MARS Solutions Group

Medical Office Assistant

Milwaukee, WI · On-site

$35K - $43K/yr

Process incoming mail, including formal medical records requests and legal subpoenas. Gather corresponding information from physical paper files, scan, and prepare secure PDF packages for requestors.

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All JobsMedical Records Scanner JobsMedical Records Scanner Jobs in Wisconsin

Medical Records Scanner information

See Wisconsin salary details

$28.8K

$44.7K

$61.1K

How much do medical records scanner jobs pay per year?

As of Aug 13, 2026, the average yearly pay for medical records scanner in Wisconsin is $44,739.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,300.00 and $51,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the medical records scanner position, and why are they important?

To thrive as a Medical Records Scanner, you should have strong attention to detail, familiarity with medical terminology, and at least a high school diploma or equivalent. Experience with scanning equipment, electronic health record (EHR) systems, and HIPAA compliance is highly valued, and specialized training or certification in health information management can be a plus. Dependability, organizational skills, and the ability to maintain confidentiality are important soft skills in this position. These qualities ensure accurate digitization, secure handling of sensitive information, and smooth workflows within healthcare organizations.

What are the typical daily tasks for a medical records scanner?

As a Medical Records Scanner, your main daily responsibilities involve preparing, organizing, and scanning paper medical documents into electronic health record (EHR) systems, ensuring that each file is accurately labeled and securely stored. You may also be required to verify the quality of scanned images, resolve discrepancies, and maintain accurate logs for recordkeeping. Collaboration is often needed with medical staff, records clerks, and IT personnel to address any issues and maintain compliance with privacy regulations. This role is essential to ensuring timely and organized access to patient medical histories throughout the healthcare facility.

What is a medical records scanner?

A Medical Records Scanner is responsible for converting physical medical documents into electronic records by scanning and organizing them in a digital database. They ensure that patient records are accurately processed, categorized, and stored securely for easy retrieval. This role requires attention to detail, knowledge of HIPAA regulations, and proficiency with scanning equipment and medical record systems. Medical Records Scanners often work in hospitals, clinics, or healthcare facilities to maintain efficient record-keeping and compliance with legal requirements.

What are the most commonly searched types of Medical Records Scanner jobs in Wisconsin?

The most popular types of Medical Records Scanner jobs in Wisconsin are:

What are popular job titles related to Medical Records Scanner jobs in Wisconsin?

For Medical Records Scanner jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Medical Records Scanner jobs in Wisconsin look for?

The top searched job categories for Medical Records Scanner jobs in Wisconsin are:

What cities in Wisconsin are hiring for Medical Records Scanner jobs?

Cities in Wisconsin with the most Medical Records Scanner job openings:

Medical Records Scanner jobs near you
Infographic showing various Medical Records Scanner job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,739 per year, or $21.5 per hour.

Receptionist / Medical Records Clerk

Eden Senior Care

Rhinelander, WI • On-site

$19/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Eden Senior Care, founded in 2016, is a growing Healthcare Management company, focused on managing and operating Skilled Nursing, Rehabilitation and Assisted Living communities in Minnesota, Ohio & Wisconsin. Our mission with each community is to support their success by providing strong leadership, corporate support, and the resources and tools to realize their goals. Friendly Village promotes and encourages the success of each of its employees and values the individual experience of its guests and their families.

Friendly Village seeks a dedicated and detail-oriented individual to join our team in a dual-role position as Receptionist / Medical Records Coordinator. This full-time position plays a key role in ensuring smooth front desk operations and the accurate maintenance of medical records in compliance with state and federal guidelines. The ideal candidate will be a team player with strong organizational skills, a professional demeanor, and a passion for providing exceptional service to residents, families, and staff.

Position: Receptionist / Medical Records Coordinator

  • Monday to Friday
  • 8:00 AM - 11:00 AM: Provide hands-on support across various departments, assisting care teams with daily operations to ensure residents receive timely, compassionate, and high-quality service.
  • 11:00 AM - 4:30 PM: Oversee front desk and medical records functions, warmly welcoming residents, families, and visitors while maintaining accurate, confidential, and well-organized documentation in compliance with healthcare standards.
  • $19/hour

Main Responsibilities

Receptionist Duties:

  • Provide exceptional customer service by greeting all visitors and guests in a friendly and professional manner.
  • Operate multi-line phone and paging systems, efficiently routing calls to the appropriate party.
  • Assist in scheduling staff to ensure resident needs and compliance with federal, state, and local regulations.
  • Maintain accurate monthly and daily staffing records, ensuring they are completed in a timely manner.
  • Secure shift coverage for open positions, vacation requests, call-offs, and vacancies.
  • Maintain resident trust fund accounts, ensuring accuracy and confidentiality.
  • Handle sensitive information regarding residents and facility matters with professionalism and discretion.
  • Assist with various administrative tasks, including document scanning, accounts payable (AP), and scheduling care conferences.
  • Perform various office duties such as assisting with mailings and relaying messages.

Medical Records Responsibilities:

  • Maintain medical records in accordance with state, federal, and facility policies.
  • Collect, organize, and file documents, correspondence, and printed materials.
  • Ensure the confidentiality and integrity of all resident medical information.
  • Support the Office Manager with Accounts Receivable (A/R), billing, and other resident account functions as needed.
  • Perform other administrative and clerical duties as assigned.

Qualifications:

  • High school diploma or equivalent required.
  • Previous experience in a healthcare or skilled nursing facility preferred.
  • Strong customer service, communication, and interpersonal skills.
  • Skilled in Microsoft Office Suite (Word, Excel, Outlook).
  • Highly organized with the ability to manage multiple tasks and deadlines.
  • Detail-oriented, professional, and dependable.
  • Ability to maintain strict confidentiality in all matters related to residents and facility operations.

Join Our Team:

At Friendly Village, we're committed to providing compassionate care and creating a welcoming environment for both residents and staff. If you're looking for a meaningful opportunity to contribute your skills in a supportive and professional setting, we encourage you to apply.