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Pupil Accounting Jobs (NOW HIRING)

The Leona Group

Pupil Accounting Specialist

Okemos, MI · On-site

$19.25 - $26.25/hr

Description: The Pupil Accounting Specialist ensures accurate student enrollment data, timely state and federal reporting, and consistent compliance with Michigan Department of Education (MDE ...

The Leona Group

Pupil Accounting Specialist

Okemos, MI · On-site

$19.25 - $26.25/hr

Job Type Full-time Description The Pupil Accounting Specialist ensures accurate student enrollment data, timely state and federal reporting, and consistent compliance with Michigan Department of ...

THE LEONA GROUP

Pupil Accounting Specialist

Okemos, MI · On-site

$19.25 - $26.25/hr

Description The Pupil Accounting Specialist ensures accurate student enrollment data, timely state and federal reporting, and consistent compliance with Michigan Department of Education (MDE ...

Allegany County

Pupil Personnel Worker

Cumberland, MD · On-site

$72K - $98K/yr

Assists with pupil accounting such as attendance, suspensions, etc. * Coordinates home and hospital teaching * Assists in transitioning students to and from residential facilities * Identifies ...

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How much do pupil accounting jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for pupil accounting in the United States is $36.09, according to ZipRecruiter salary data. Most workers in this role earn between $21.15 and $36.54 per hour, depending on experience, location, and employer.

What is pupil accounting?

A Pupil Accounting job involves tracking and maintaining student enrollment, attendance, and demographic data for a school or district. This role ensures compliance with state and federal reporting requirements, assists with funding allocations, and supports data accuracy for educational planning. Responsibilities may include processing enrollment and withdrawal records, verifying attendance reports, and coordinating with school staff to maintain accurate student records. Strong attention to detail, knowledge of student information systems, and familiarity with state regulations are essential for success in this role.

What are the key skills and qualifications needed to thrive in pupil accounting?

To thrive in Pupil Accounting, a strong background in data management, attention to detail, and knowledge of school enrollment and attendance laws is essential, often supported by an associate’s or bachelor’s degree in business, education, or a related field. Familiarity with student information systems (SIS) such as Infinite Campus or PowerSchool, as well as proficiency in spreadsheet software like Excel, is typically required. Excellent organizational skills, accuracy, and effective communication are valuable soft skills for managing sensitive student records and collaborating with school staff. These abilities are crucial for ensuring compliance with regulations, maintaining accurate data, and supporting smooth school operations.

What are common daily responsibilities in pupil accounting?

In a Pupil Accounting role, your primary responsibilities usually include tracking student enrollment, updating attendance records, preparing data reports for state and district compliance, and verifying residency or withdrawal documentation. You’ll frequently collaborate with school administrators, guidance counselors, and registrars to resolve discrepancies and ensure data accuracy. Managing confidential student information and responding to inquiries from parents or staff regarding enrollment status are also key aspects of the job. This role requires balancing independent data work with regular communication and teamwork to support the school community.

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What cities are hiring for Pupil Accounting jobs? Cities with the most Pupil Accounting job openings:
What are the most commonly searched types of Pupil Accounting jobs? The most popular types of Pupil Accounting jobs are:
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Pupil Accounting jobs near you
Infographic showing various Pupil Accounting job openings in the United States as of July 2026, with employment types broken down into 86% Full Time, 8% Part Time, 1% Temporary, and 5% Contract. Highlights an 87% Physical, 6% Hybrid, and 7% Remote job distribution, with an average salary of $75,062 per year, or $36.1 per hour.

Pupil Accounting Specialist

The Leona Group

Okemos, MI • On-site

$19.25 - $26.25/hr

Full-time

Posted 20 days ago

Job description

Description:

The Pupil Accounting Specialist ensures accurate student enrollment data, timely state and federal reporting, and consistent compliance with Michigan Department of Education (MDE) requirements across all schools. This role serves as the primary liaison between school office staff and state agencies, providing training, audit support, and data quality oversight to maintain clean and reliable reporting.


ESSENTIAL FUNCTIONS

Pupil Accounting & State Reporting

  • Ensure timely, accurate submission of pupil accounting reports to MDE — from count day prep to final data scrubbing.
  • Serve as the primary liaison with the state, troubleshooting reporting errors and resolving discrepancies.
  • Build and maintain consistent systems across schools for scheduling, course codes, enrollment, and transcripts; train office staff on best practices.
  • Conduct regular student file audits to ensure state and federal compliance.
  • Stay current on MDE training and updates, and promptly relay changes to school teams.
  • Configure and maintain the SIS to support accurate reporting uploads and downloads.
  • Lead ongoing training to strengthen data accuracy, records retention, and reporting compliance (including CA-60s).
  • Provide backup support to school office managers on pupil accounting as needed.

Federal Reporting & Compliance

  • Support accurate data reporting for federal programs (Title I, IDEA, and related grants).
  • Ensure student records align with federal and state standards, including FERPA.
  • Generate custom SIS reports for internal teams, school leaders, and external requirements.

Data Systems & Training

  • Continuously improve data entry procedures and SIS configuration for clean, audit-ready records.
  • Upload and report on benchmark/assessment data to inform school-level decisions.
  • Partner closely with office managers and school leaders to build shared ownership of compliance goals.


Requirements:

Preferred Knowledge, Skills and Abilities

  • Working knowledge of Michigan pupil accounting, MDE reporting, and CEPI student data platforms.
  • Familiarity with FERPA, Title I, IDEA, and related compliance requirements.
  • Sharp attention to detail with the ability to manage and audit large data sets.
  • Skilled at translating complex compliance information for school office staff and leaders.
  • Proficient in student information systems and standard office technology (Word, Excel, databases).
  • Strong organizational and project management skills, with the ability to juggle multiple school timelines.
  • A collaborative partner who builds trust and fosters cooperation across school and internal teams.
  • Willingness to travel regionally (Detroit, Okemos, Saginaw, Flint, Benton Harbor, Toledo, and East Chicago).