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Public Works Secretary Jobs (NOW HIRING)

City of West Sacramento, CA

Secretary

Sacramento, CA · On-site

$64K - $79K/yr

PUBLIC WORKS O&M Division: PW O&M ADMINISTRATION Opening Date: 08/28/2026 Closing Date: 9/18/2026 ... Under direction, the Secretary performs a variety of clerical and administrative duties in support ...

City of Logan

Secretary III - Permit Technician

Logan, UT · On-site

$17 - $20/hr

Public Works FLSA Status: Non-Exempt Appointed Position: No Job Number: 26-68 Closing Date: Until Filled Description: Under general supervision, performs a variety of routine and complex secretarial ...

City of West Sacramento

Secretary

West Sacramento, CA

$64K - $79K/yr

The City of West Sacramento is seeking a dependable, organized, and customer-service-oriented Secretary to provide administrative and clerical support within the Public Works Department. This is an ...

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Public Works Secretary information

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$24.5K

$45.9K

$63K

How much do public works secretary jobs pay per year?

As of Sep 1, 2026, the average yearly pay for public works secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What does a public works secretary do?

A Public Works Secretary provides administrative and clerical support to a city's or municipality's public works department. Their duties often include managing correspondence, scheduling meetings, maintaining records, processing work orders, and assisting with budget and purchasing paperwork. They serve as a key point of contact between the public, contractors, and department staff, ensuring that information flows smoothly and tasks are completed efficiently. This role requires strong organizational and communication skills, as well as familiarity with office software and procedures.

What are the key skills and qualifications needed to thrive as a public works secretary, and why are they important?

To thrive as a Public Works Secretary, you need strong administrative, organizational, and communication skills, typically supported by a high school diploma or equivalent and experience in office environments. Familiarity with office software (such as Microsoft Office Suite), document management systems, and municipal record-keeping is commonly required. Attention to detail, professionalism, and the ability to multitask while interacting courteously with the public and staff are valuable soft skills. These qualifications ensure efficient office operations, accurate record maintenance, and effective support for public works projects and personnel.

What are some common challenges faced by a public works secretary and how can they be managed?

A Public Works Secretary often manages multiple tasks simultaneously, such as coordinating schedules, handling public inquiries, and maintaining records for various municipal projects. Balancing urgent requests from both internal staff and the public can be challenging, especially during peak project periods. Effective time management, strong organizational skills, and clear communication with team members are key ways to handle these demands. Building a good understanding of departmental priorities and maintaining updated filing systems also help reduce stress and improve workflow.

What is the difference between Public Works Secretary vs Public Works Clerk?

AspectPublic Works SecretaryPublic Works Clerk
CredentialsHigh school diploma; administrative experienceHigh school diploma; administrative skills
Work EnvironmentOffice setting within public works departmentOffice environment, often supporting public works staff
Employer & IndustryMunicipal government, public works departmentsMunicipal government, public works departments
Primary ResponsibilitiesScheduling, correspondence, record keepingData entry, filing, assisting with clerical tasks

The Public Works Secretary and Public Works Clerk roles both support municipal public works departments with administrative tasks. The Secretary typically handles more complex scheduling and correspondence, while the Clerk focuses on data entry and filing. Both positions require similar credentials and work environments, making them closely related but distinct in scope.

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What cities are hiring for Public Works Secretary jobs?

Cities with the most Public Works Secretary job openings:

What states have the most Public Works Secretary jobs?

States with the most job openings for Public Works Secretary jobs include:

What job categories do people searching Public Works Secretary jobs look for?

The top searched job categories for Public Works Secretary jobs are:

Public Works Secretary jobs near you
Infographic showing various Public Works Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Administrative Secretary - Public Works

Bellingham, WA • On-site

Whatcom County, WA
See more jobs at Whatcom County, WAexternal

$25.42 - $38.53/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Job description

Salary: $25.42 - $38.53 Hourly
Location : Civic Center Building - 322 N Commercial St, Bellingham, WA 98225
Job Type: Full-Time
Job Number: A480*477 0826 External
Department: Public Works
Division: Stormwater
Opening Date: 08/25/2026
Closing Date: 9/2/2026 11:59 PM Pacific
Summary
Whatcom County Public Works, and Divisions, has a vacancy for the position of Administrative Secretary. This position independently performs a wide variety of complex and confidential administrative, clerical, financial, and program support functions for the Stormwater and Administrative Divisions. The position works collaboratively with multiple programs and sections to support division and departmental objectives.
Essential Job Duties include:
  • Provides administrative support for a variety of programs and initiatives, including but not limited to: the Water Resources Improvement Program, Capital Improvement Program, Stormwater advisory committees, Environmental Permitting, Construction Apprentice Program, Title VI compliance tracking, and public disclosure request tracking.
  • Assists management and staff by coordinating schedules, preparing correspondence, maintaining records, tracking deadlines, and supporting program implementation and reporting requirements.
  • Assembles and submits documents/contracts necessary for Council and/or Executive consideration.
  • Works with Public Works Accounting staff to research and resolve discrepancies, process invoices and monitor financial deadlines.
  • Coordinates clerical and administrative work with other divisions, programs, and agencies as needed to support Department goals and objectives.

For more information, please review the Administrative Secretary job description, and the Administrative Secretary-PW supplemental job description.
Supervisor: Administrative Supervisor
Salary Range: MCBA Range 112.0, $25.42 - $38.53 per hour, DOQ.
Hiring rate depends on qualifications. This position receives annual pay increases to the next step in the associated salary range (apx. 3.8%) subject to satisfactory performance, in addition to any negotiated Cost of Living Adjustments (COLA).
We are required by State Law to list the full salary range. As a public entity, we are required to make pay decisions based on experience, qualifications, and equity with other employees. Hiring rate typically is limited to entry to mid of the posted salary range, subject to required approvals.
Qualifications
  • Requires a high school diploma or GED, successful completion of 20 hours of college-level courses in bookkeeping, office management and supervision, AND five (5) years of progressively responsible general clerical. secretarial or other relevant experience.
  • OR
  • Requires an Associate's degree and two years of progressively responsible general clerical, secretarial or other relevant experience.
  • International Association of Certified Administrative Professionals (CAP) Certification may be substituted for 20 hours of college-level courses.
  • Must have a driving record that meets County standards and possess a valid driver's license at time of hire and throughout employment.
  • Must become a Notary Public and maintain throughout employment.

Requires the ability to:
  • Type accurately and proficiently with a speed of 40 net words per minute.
  • Be proficient with word processing and spreadsheet applications.
  • Contribute to a work environment where continuous quality improvements in service and professional practice are pursued.
  • Communicate effectively and professionally with diverse customers.

At its sole discretion, Whatcom County may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.
Distinguish yourself in public service and make a commitment to our future.
Whatcom County, WA is truly special and a great place to call home!
Supplemental Information
Whatcom County offers excellent benefits at no cost to employees, including:
  • Medical, Dental, and Vision coverage for employees AND their family
  • Generous paid leave provisions, including vacation, sick leave, and 13 paid holidays per year
  • Eligibility for a lifetime pension through the Washington State Public Employees' Retirement System (PERS), with joint contributions required from the employee and the County
  • $50,000 Life Insurance coverage for employees
  • Option to invest in a 457 Deferred Compensation Retirement Plan
  • Flexible Spending Account (FSA) available for annual health care and/or dependent care expenses
  • Voluntary Term Life Insurance and Personal Accident Insurance
  • Employee Assistance Program (EAP)
  • Additional benefit information

Whatcom County offers at no cost to employees, including:
  • Medical, Dental, and Vision coverage for employees AND their family
  • Generous paid leave provisions, including vacation, sick leave, and 13 paid holidays per year
  • Eligibility for a lifetime pension through the Washington State Public Employees' Retirement System (PERS), with joint contributions required from the employee and the County
  • $50,000 Life Insurance coverage for employees
  • Option to invest in a 457 Deferred Compensation Retirement Plan
  • Flexible Spending Account (FSA) available for annual health care and/or dependent care expenses
  • Voluntary Term Life Insurance and Personal Accident Insurance
  • (EAP)
  • Additional

01
Do you have a High School diploma or GED?
  • Yes
  • No

02
What is the highest level of education you have achieved?
03
Please list any college-level computer courses you have completed in bookkeeping, office management or supervision.
04
Do you have an International Association of Certified Administrative Professionals (CAP) Certification?
  • Yes
  • No

05
How many years of progressively responsible general clerical, secretarial or relevant experience do you have?
06
Please describe your clerical, secretarial or administrative assistant experience.
Required Question

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