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Senate Secretary Jobs (NOW HIRING)

California State Senate

Press Secretary

Sacramento, CA · On-site

$7.9K - $12K/mo

Consider the California State Senate and be part of an organization that serves to strengthen the ... Under the direction of the Senator and the Chief of Staff, the Press Secretary's responsibilities ...

California State Senate

Accounting Analyst

Sacramento, CA · On-site

$4.8K - $7.6K/mo

Under the direct supervision of the Deputy Secretary for Fiscal Affairs and Deputy Director of ... Work with Senate Information Technology to develop, test, and implement Accounting systems. Prepare ...

Fisher & Phillips LLP

Litigation Secretary

Irvine, CA · Hybrid

$46 - $51/hr

Five years of experience as a legal secretary required; labor and employment experience is ... In accordance with California's amended labor code as stated in Senate Bill 1162, the expected ...

Weld County

DA Legal Secretary II

Greeley, CO · On-site

$29.30 - $38.10/hr

Compensation Range$29.30 - $38.10 -- SummaryThe DA Legal Secretary II - District Court position ... As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for ...

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Senate Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do senate secretary jobs pay per year?

As of Aug 24, 2026, the average yearly pay for senate secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a Senate Secretary?

Senate Secretaries are senior administrative officials responsible for managing the legislative and administrative functions of a senate, such as the U.S. Senate or state senates. They oversee the flow of legislation, maintain official records, supervise support staff, and ensure that the legislative process runs smoothly. Senate Secretaries also serve as key advisors on parliamentary procedures and may be involved in communicating with senators, staff, and the public. Their role is crucial to the efficient and transparent operation of the senate.

What are the key skills and qualifications needed to thrive as a Senate Secretary, and why are they important?

To thrive as a Senate Secretary, you need a deep understanding of legislative procedures, legal compliance, and strong administrative skills, often supported by a degree in law, public administration, or a related field. Familiarity with legislative management systems, parliamentary procedure manuals, and document management platforms is essential. Outstanding organizational abilities, discretion, attention to detail, and strong interpersonal communication set exceptional Senate Secretaries apart. These skills ensure accurate recordkeeping, effective legislative support, and the smooth operation of Senate activities.

What are the most common challenges faced by a Senate Secretary, and how can they be managed effectively?

A Senate Secretary often faces the challenge of managing high volumes of legislative documents and ensuring strict adherence to parliamentary procedures under tight deadlines. Balancing the demands of multiple senators and coordinating with various committees requires excellent organizational and communication skills. Staying updated on legislative rules and maintaining impartiality are also essential. Effective use of document management systems, strong attention to detail, and regular training on procedural updates can help manage these challenges successfully.

What is the difference between Senate Secretary vs Legislative Assistant?

AspectSenate SecretaryLegislative Assistant
Required CredentialsHigh school diploma or equivalent; some positions may require college courseworkBachelor's degree in political science, public administration, or related field
Work EnvironmentGovernment offices, legislative chambers, formal settingsOffices, research environments, legislative offices
Employer & Industry UsageLegislative bodies, government agenciesLegislative offices, government agencies, advocacy groups
Common Search & ComparisonYesYes

The Senate Secretary primarily handles administrative and clerical duties within legislative chambers, focusing on record-keeping and official documentation. In contrast, a Legislative Assistant provides research, policy analysis, and legislative support to lawmakers. While both roles support legislative processes, the Senate Secretary is more administrative, whereas the Legislative Assistant is more policy-oriented.

Is it hard to get a job as a Senate Secretary?

Securing a position as a Senate Secretary can be competitive, often requiring relevant administrative experience, strong organizational skills, and knowledge of legislative procedures. Candidates typically need to demonstrate attention to detail, proficiency with office tools, and sometimes certification or education in public administration or related fields.
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What job categories do people searching Senate Secretary jobs look for?

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Senate Secretary jobs near you
Infographic showing various Senate Secretary job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 84% Full Time, 11% Part Time, and 3% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Maine Senate President's Office: Executive Assistant and Scheduler

Arena

Augusta, ME • On-site

$50K - $70K/yr

Other

Re-posted 27 days ago

Job description

Maine Senate President's Office: Executive Assistant and Scheduler

Augusta, ME, 4330

$50000 - $70000 (Yearly)

Employer-sponsored health insurance offered

Maine Senate President's Office

Operations

Other

Entry Level

To apply, please submit a cover letter, resume, and references to kristen.cloutier@legislature.maine.gov

May 1, 2026

The Executive Assistant and Scheduler (EAS) oversees the front office of the Senate President's Office (SPO), manages the schedule for the Senate President, and performs the intake of all persons, documents, and requests that are delivered to the SPO. The EAS works closely with the Chief of Staff to manage the Senate President's schedule, with the Constituent Services Manager on casework intake, and with partisan/non-partisan offices to ensure the upkeep of administrative functions within the Legislature.

The ideal candidate is extremely detail-oriented, adept at balancing and pivoting between multiple priorities, and can work successfully both as part of a team and independently.

The staff of the SPO supports and enhances the work of Maine State Senators in the Democratic caucus as they serve their constituents and strive to have tangible, positive impacts on the lives of all Maine people.

Executive Assistant and Scheduler responsibilities include:

Administering the President's and office-wide calendars, organizing meetings with and for the President, researching and preparing for initiatives and meetings, preparing reports, presentations, informational materials and other communications, setting up necessary technology, scheduling and hosting virtual meetings, and ensuring the efficient, orderly operation of an extremely busy office.

Managing the front office of the SPO, including answering phones/emails, directing all in-person visitors (legislators, legislative staff, constituents, lobbyists, tourists, etc.), maintaining a filing system, restocking supplies as needed, and overseeing the general cleanliness and orderliness of the office.

Providing drafts of written correspondence from the Senate President such as session schedules, invitation letters, and Joint Convention notices, as well as serving as the proxy for the Senate President and Chief of Staff when they are unavailable.

Booking travel for the Senate President and making adjustments as needed when schedules shift.

Working closely with the partisan and non-partisan offices (such as the Senate Majority Office, the Senate Minority Office, the Speaker's Office, the Senate Secretary's Office, the Executive Director's Office, the Revisor of Statutes, etc.) on schedule coordination and relationship management to ensure the successful completion of administrative functions.

Providing executive support and concierge services for the Senate President.

Other duties as assigned.

Preferred skills & qualifications:

Excellent critical thinking and organizational skills, and the ability to compose, review, and edit complex and/or technical business correspondence.

Ability to use independent judgment, initiative, and informed decision making to complete complex administrative matters.

Discretion in dispensing information.

Previous background and demonstrated experience as a self-starter with the ability to work in a highly challenging, complex, fast-paced, and metrics-driven environment.

Advanced knowledge of the legislative process and the ability to communicate, coordinate, and work effectively with the public, members of the Legislature, legislative staff, and executive branch.

Proficiency in Microsoft Office, including Outlook, Teams, Excel, Word, Google, and Zoom.

Apply