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Public Works Secretary Jobs (NOW HIRING)

Waltham Public School District

Secretary

Waltham, MA · On-site

Works under the general and specific supervision of a Principal, but is expected to function ... the general public, parents, students other school staff and frequent contact with vendors ...

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Public Works Secretary information

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$24.5K

$45.9K

$63K

How much do public works secretary jobs pay per year?

As of Jul 2, 2026, the average yearly pay for public works secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What does a Public Works Secretary do?

A Public Works Secretary provides administrative and clerical support to a city's or municipality's public works department. Their duties often include managing correspondence, scheduling meetings, maintaining records, processing work orders, and assisting with budget and purchasing paperwork. They serve as a key point of contact between the public, contractors, and department staff, ensuring that information flows smoothly and tasks are completed efficiently. This role requires strong organizational and communication skills, as well as familiarity with office software and procedures.

What is the difference between Public Works Secretary vs Public Works Clerk?

AspectPublic Works SecretaryPublic Works Clerk
CredentialsHigh school diploma; administrative experienceHigh school diploma; administrative skills
Work EnvironmentOffice setting within public works departmentOffice environment, often supporting public works staff
Employer & IndustryMunicipal government, public works departmentsMunicipal government, public works departments
Primary ResponsibilitiesScheduling, correspondence, record keepingData entry, filing, assisting with clerical tasks

The Public Works Secretary and Public Works Clerk roles both support municipal public works departments with administrative tasks. The Secretary typically handles more complex scheduling and correspondence, while the Clerk focuses on data entry and filing. Both positions require similar credentials and work environments, making them closely related but distinct in scope.

What are the key skills and qualifications needed to thrive as a Public Works Secretary, and why are they important?

To thrive as a Public Works Secretary, you need strong administrative, organizational, and communication skills, typically supported by a high school diploma or equivalent and experience in office environments. Familiarity with office software (such as Microsoft Office Suite), document management systems, and municipal record-keeping is commonly required. Attention to detail, professionalism, and the ability to multitask while interacting courteously with the public and staff are valuable soft skills. These qualifications ensure efficient office operations, accurate record maintenance, and effective support for public works projects and personnel.

What are some common challenges faced by a Public Works Secretary and how can they be managed?

A Public Works Secretary often manages multiple tasks simultaneously, such as coordinating schedules, handling public inquiries, and maintaining records for various municipal projects. Balancing urgent requests from both internal staff and the public can be challenging, especially during peak project periods. Effective time management, strong organizational skills, and clear communication with team members are key ways to handle these demands. Building a good understanding of departmental priorities and maintaining updated filing systems also help reduce stress and improve workflow.
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What cities are hiring for Public Works Secretary jobs? Cities with the most Public Works Secretary job openings:
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Public Works Secretary jobs near you
Infographic showing various Public Works Secretary job openings in the United States as of June 2026, with employment types broken down into 6% Full Time, 78% Part Time, and 16% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Jefferson School Secretary (9 1/2 month position)

Marion Community Unit School District 2

Marion, IL

Other

Posted 5 days ago

Job description

School Office Secretary Job Description

 (9 1/2 month position) 

JOB SUMMARY

Under the direction of the principal, performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other related duties as assigned

 ESSENTIAL DUTIES

  1. Meet and interact with public and employees in routine situations which require tact, discretion and courtesy.
  2. Provide a variety of clerical duties involving all but the most complex matters.
  3. Give information and interpretations of policies or procedures related to departmental or school activities.
  4. Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems.
  5. Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients.
  6. Prepare letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instructions or dictating equipment.
  7. Compile information from various sources on a variety of standardized forms.
  8. Assist in the orientation and training of the employees or volunteers.
  9. Prepare accurate minutes of meeting.
  10. Ability to handle confidential information with complete security.
  11. Gather and prepare appropriate attendance/accounting information.
  12. Maintain office bulletin board.
  13. Request monthly budget activity reports for programs/staff.
  14. Schedule and coordinate Individualized Educational Program (IEP) meetings.
  15. Request monthly budget activity reports for program staff - large school.
  16. Assist with and log fire, earthquake and emergency drills.
  17. Enroll and discharge students. Request records from prior schools, distribute school records.
  18. Maintain classroom key distribution and record-keeping.
  19. Conform to District policy regarding attendance and absences. Employee attendance must be adequate to perform the above listed essential job functions.
  20. Drive a car.

Required Knowledge, Skills & Abilities Necessary to Performance of Essential Functions

  1. Computer skills
  2. Must be a high school graduate of an accredited institution
  3. Prefered two years clerical/secretarial experience, including word processing
  4. Ability to communicate effectively and help others
  5. Successful work background

Desirable Knowledge & Abilities

  1. Previous experience in a public school setting or institution of higher education
  2. Experience working with students and parents
  3. Ability to perform minimal bookkeeping procedures
  4. Hold and maintain an Illinois Driver's License
  5. Knowledge of modern office practices and procedures
  6. Ability to maintain accurate clerical records and prepare simple reports
  7. Ability to learn and interpret rules, regulations, laws and instructions
  8. Knowledge of and ability to use English correctly and appropriately
  9. Ability to perform required clerical work accuracy and within established timelines
  10. Ability to operate a variety of office machines
  11. Ability to utilize word processing, database and spreadsheet programs on the computer

Specifically for This Position:

  1. Ability to meet and interact with public and employees with tact, courtesy and discretion
  2. Ability to compile information from various sources and type on a variety of forms
  3. Ability to exercise independent judgement in the interrelation and application of standard practices and procedures

Other:

  • Perform other duties as assigned  


 



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