Proposal Operations Manager Jobs in California (NOW HIRING)

(This full-time remote position is open to candidates residing in the Pacific Time Zone.)

Position Summary

Fisher Phillips, a premier international labor and employment law firm, is seeking a skilled and experienced Proposal Manager to join our team. In this essential role, you will contribute to the seamless operation of our services, providing crucial support to our department in delivering exceptional client service and maintaining our commitment to excellence.

The Proposal Manager will play a critical role in the growth of the firm by leading the development of highly tailored, client-focused proposals, some in response to RFPs and RFIs and others as proactive pitch materials. Collaborating with attorneys, proposal team members, marketing and business development staff, and key members of administrative departments, this role will help develop business for the firm from both prospects and clients. The ideal candidate will bring a proactive approach, exceptional writing and project management skills, and the ability to produce high-quality, accurate material with remarkable speed.

Key Responsibilities

Proposal Development and Management

• Manage the entire lifecycle of the proposal process, from initial scoping to confirmation of delivery, for complex RFPs, RFIs, informal requests, and other client-facing opportunities.
• Collaborate with attorneys, practice group leaders, marketing and business development team members, and key internal departments (including pricing, Knowledge Management, IT, HR, and the Office of the General Counsel) to develop highly tailored responses.
• Draft, edit, and finalize persuasive and tailored proposal content, including executive summaries, firm overviews, attorney bios, practice and industry content, experience lists, and key firm differentiators.
• Confirm compliance with RFP requirements, including format, deadlines, and submission requirements.

Collaboration and Strategy

• Serve as a strategic advisor to attorneys on proposal strategy and positioning that aligns with the firm’s brand and long-term goals.
• Assist in tracking and reporting on proposal metrics and ROI.
• Use research tools (such as LexMachina and IBISWorld) to gather relevant information for proposal content.
• Quickly produce and review drafts with a strong sense of personal responsibility.

Project Management

• Manage multiple, concurrent proposal projects under tight deadlines with shifting priorities
• Coordinate input from attorneys and other key members of the response to ensure timely delivery of all proposal sections, as well as the overall response.

Qualifications and Requirements

Education

• Bachelor’s degree in English, Marketing, Communications, Business, or related field.
• Advanced degree or legal industry certifications (e.g., APMP, JD, MBA) a plus.

Experience

• 6+ years of experience in proposal writing and management, preferably within a law firm, professional services firm, or other B2B environment.
• Experience responding to complex RFPs for legal services or similar professional services clients.
• Experience with online purchasing systems and other procurement-driven processes.

Skills

• Exceptional writing, editing, and proofreading skills.
• Strong project management and organizational abilities; able to handle multiple priorities under pressure.
• Excellent skills in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook, Teams) and Adobe Acrobat.
• Experience with CRM tools such as Foundation and OnePlace would be helpful.
• Knowledge of legal industry trends, client expectations, and competitive landscape.

Attributes

• Highly responsive in terms of speed and accuracy
• Detail-oriented and deadline-driven
• Collaborative team player with excellent interpersonal skills
• Strategic thinker with a client-centric mindset and ability to influence stakeholders
• Ability to see both the details (including grammar and other rules), as well as the larger, strategic considerations for each request

Compensation

The salary range for this position is $115,000 - $125,000. Actual base pay within this range will be determined by several components, including but not limited to, geographical location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

Qualified applications with arrest or conviction records will be considered for employment in accordance with both the FCO and the California Fair Chance Act (FCA).

Why Join Us

At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.

We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, 18 days of vacation, 10 accrued sick days, and 10 paid holidays per benefit year.

Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.

The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.