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Proposal Associate Jobs in Florida (NOW HIRING)

JSM & ASSOC LLC

Proposal Coordinator

Apopka, FL · On-site

JSM & Associates, LLC is seeking a Proposal Coordinator at the corporate office in Apopka, FL. The Proposal Coordinator is responsible for reading complex aviation solicitations, coordinating ...

Wharton-Smith

Proposal Coordinator

Sanford, FL · On-site

As a Proposal Coordinator located in our Sanford, FL headquarters or one of our branch offices, you ... Associate's or Bachelor's degree in Marketing, Communications, English, Journalism, Business ...

whartonsmith

Proposal Coordinator

Sanford, FL

As a Proposal Coordinator located in our Sanford, FL headquarters or one of our branch offices, you ... Associate's or Bachelor's degree in Marketing, Communications, English, Journalism, Business ...

whartonsmith

Proposal Coordinator

Sanford, FL

As a Proposal Coordinator located in our Sanford, FL headquarters or one of our branch offices, you ... Associate's or Bachelor's degree in Marketing, Communications, English, Journalism, Business ...

Gartner

Proposal Manager

Fort Myers, FL · On-site

This fast-paced, dynamic, creative role within Gartner's Proposal Center of Excellence is key for ... That's why we hire associates with the intellectual curiosity, energy and drive to want to make a ...

Gartner

Proposal Manager

Fort Myers, FL · On-site

This fast-paced, dynamic, creative role within Gartner's Proposal Center of Excellence is key for ... That's why we hire associates with the intellectual curiosity, energy and drive to want to make a ...

L3HHCM20

Government Compliance Associate

Palm Bay, FL · On-site +1

$63K - $117K/yr

Government Compliance Associate Job Code: 39646 Job Location: Remote Job Schedule: 9/80 (Every ... Support the preparation of the Annual Final Incurred Cost Proposal, Forward Pricing Rate Proposals ...

Hearst

Sales Account Associate

Fort Myers, FL · On-site

Sales Account Associate Gulf Coast News in Fort Myers, FL is looking for a Sales Account Associate ... Prepare proposals based on account executive requests * Communicate with our teams (including sales ...

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Proposal Associate information

See Florida salary details

$11

$19

$28

How much do proposal associate jobs pay per hour?

As of Jul 7, 2026, the average hourly pay for proposal associate in Florida is $19.16, according to ZipRecruiter salary data. Most workers in this role earn between $13.12 and $23.70 per hour, depending on experience, location, and employer.

What is the difference between Proposal Associate vs Proposal Coordinator?

AspectProposal AssociateProposal Coordinator
CredentialsTypically requires a bachelor's degree in business, communications, or related fieldSimilar educational background, often with additional certifications in project management
Work EnvironmentWorks in corporate or consulting firms, supporting proposal developmentWorks closely with teams to organize and manage proposal processes
Employer & Industry UsageCommon in government, consulting, and engineering firmsUsed across similar industries, often interchangeable in job listings

The Proposal Associate and Proposal Coordinator roles share similar educational backgrounds and work environments, focusing on supporting proposal development. The Proposal Associate often handles research and drafting, while the Proposal Coordinator manages timelines and coordination efforts. Both roles are essential in winning bids and are frequently compared by job seekers in the proposal management field.

Is a proposal coordinator a stressful job?

Proposal coordinators often work under tight deadlines and manage multiple tasks, which can create a stressful environment. Success in the role requires strong organizational skills, attention to detail, and the ability to handle pressure during proposal submissions.

How does a Proposal Associate typically collaborate with subject matter experts during the proposal development process?

As a Proposal Associate, you will frequently work alongside subject matter experts (SMEs) to gather technical details, clarify requirements, and ensure proposal content is both accurate and compelling. This often involves scheduling interviews, facilitating information-sharing sessions, and translating complex information into clear, client-focused responses. Building strong relationships and maintaining open communication with SMEs is key to meeting tight deadlines and producing high-quality proposals. Your ability to coordinate input from multiple stakeholders is crucial throughout the proposal lifecycle.

What are Proposal Associates?

Proposal Associates are professionals who support the development, organization, and submission of proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They coordinate with various teams to gather necessary information, ensure compliance with requirements, and help create compelling written documents that showcase their company's capabilities. Proposal Associates play a key role in managing timelines, formatting documents, and often contribute to writing and editing proposal content. Their work is essential in helping organizations win new business or secure funding.

What skills do you need to be a proposal specialist?

A proposal associate needs strong written and verbal communication skills, attention to detail, and the ability to analyze client needs. Proficiency in project management, familiarity with proposal software, and the ability to work under tight deadlines are also important. Knowledge of industry standards and effective collaboration with teams enhance success in this role.

What jobs will no longer exist in 2030?

Proposal Associate roles are unlikely to disappear by 2030, but some routine administrative and manual jobs may decline due to automation and AI advancements. Roles that involve repetitive tasks or data entry are especially vulnerable, while jobs requiring complex judgment and interpersonal skills are expected to persist.

What are the key skills and qualifications needed to thrive as a Proposal Associate, and why are they important?

To thrive as a Proposal Associate, you need strong writing, editing, and organizational skills, often supported by a bachelor's degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Loopio), Microsoft Office Suite, and sometimes Shipley or APMP certifications is typical. Attention to detail, time management, and effective collaboration are vital soft skills for excelling in fast-paced proposal environments. These abilities ensure high-quality, compliant proposals that meet client requirements and increase the organization's chances of winning new business.

What is a proposal assistant?

A proposal assistant supports the proposal development process by gathering information, preparing documentation, and ensuring deadlines are met. They often work with proposal managers and use tools like Microsoft Office and proposal management software to organize and submit bid materials.
What are the most commonly searched types of Proposal jobs in Florida? The most popular types of Proposal jobs in Florida are:
What are popular job titles related to Proposal Associate jobs in Florida? For Proposal Associate jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Proposal Associate jobs in Florida look for? The top searched job categories for Proposal Associate jobs in Florida are:
What cities in Florida are hiring for Proposal Associate jobs? Cities in Florida with the most Proposal Associate job openings:
Proposal Associate jobs near you

Proposal Coordinator

JSM & ASSOC LLC

Apopka, FL • On-site

Full-time

Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

JSM & Associates, LLC is seeking a Proposal Coordinator at the corporate office in Apopka, FL. The Proposal Coordinator is responsible for reading complex aviation solicitations, coordinating responses, and writing persuasive, compliant bids to win aviation contracts. Managing the end-to-end bid process for potential projects and contracts. This role involves the coordination of resources, analysis of requirements, and the development of compelling proposals that align with client needs and company objectives. This is a career-track opportunity, and we are looking for an individual ready to commit to a long-term professional future with our company, with an expected commitment of at least 1 year.

Compensation:

  • Full-Time
  • Weekly Pay
  • Annual Salary: Negotiable Dependent on Experience

Work Schedule:

Monday – Friday, 8:30 am – 5:00 pm; with occasional travel.

Benefits and Perks You’ll Appreciate:

  • Ongoing career development and training opportunities
  • Collaborate with a team in a dynamic environment
  • Dental, Vision, and Life Insurance
  • Wellness Program
  • Paid Time Off
  • Paid Holidays
  • Employee Assistance Program
  • Retirement Savings Plan with Company Match
  • Education and Tuition Assistance Program
  • Employee Discounts

Job Responsibilities:

RFP Analysis & Strategy: Reviewing intricate Requests for Proposals (RFPs), Requests for Information (RFIs), and contract solicitations to identify requirements, evaluation criteria, and FAR (Federal Acquisition Regulation) compliance rules.

Content Creation: Drafting non-technical proposal sections, such as executive summaries, past performance overviews, while integrating corporate "win themes".

Cross-Functional Collaboration: Collaborate with subject matter experts (SMEs) and proposal contributors to articulate complex facets of products and services. Collaborate with cross-functional teams to gather necessary information and insights.

Document Publishing & Design: Managing the document layout, graphics, and desktop publishing to ensure the final bid meets all strict formatting, cross-referencing, and style requirements before the deadline.

Content Management: Maintaining and updating a database of pre-approved, reusable proposal content for future bids.

  • Read incoming requests for proposals and contribute to the win theme discussions
  • Participate in kick-off meetings, strategy sessions, and proposal project planning
  • Review and customize RFP responses from the proposal content library
  • Review and edit RFP responses created by SMEs and stakeholders from various internal teams
  • Ensure responses follow brand style and tone guidelines
  • Verify that responses address key customer hot buttons and win themes
  • Write or review additional RFP response documents and attachments, including RFP cover letters and executive summaries
  • Incorporate feedback from proposal review sessions
  • Assist with proposal knowledge management and retention of content for future use
  • Coordinate and lead the proposal development process, including writing, editing, and submission
  • Develop and maintain proposal templates and standardized content
  • Ensure all proposals are compliant with client requirements and company standards
  • Track and report on proposal statuses, outcomes, and win/loss ratios
  • Responsible for coordinating, writing, editing, and producing statements of qualifications (SOQ), proposals, presentations, and other marketing collateral
  • Handle production and arrange for on-time delivery of proposals
  • Develop presentations or other marketing collateral for the interview phase
  • Work with technical staff to develop proposal sections, fees, and scopes of work
  • Maintain scheduling and tracking systems for individual pursuit and proposal elements and status
  • Maintain systems to extract, categorize, and retrieve information on clients, consultants, personnel, projects, prior proposals, boilerplate, and necessary graphics and visuals
  • Maintain a deep understanding of the company and market sector's capabilities and experience, key trends, and drivers impacting the market, and translate them into actionable marketing content and win strategies
  • Support and update the company database with employees, projects, and proposal information continuously
  • Safety and compliance training as required
  • Perform other related job duties as assigned

Qualifications

  • Bachelor’s degree in business, Marketing, Communications, or related field
  • 3-9+ years of bid or proposal management experience, specifically within the defense, aerospace, or aviation sector
  • Advanced skills in Microsoft Office (Word, PowerPoint, Excel) and desktop publishing tools like Adobe InDesign or FrameMaker
  • Certification: APMP (Association of Proposal Management Professionals) or Shipley, preferred
  • Proven experience in proposal management, preferably within a sales or business development environment.
  • Strong organizational and project management skills
  • Excellent written and verbal communication abilities
  • Excellent time and project management skills, passion for details, and ability to work on multiple assignments simultaneously while maintaining high quality and accuracy
  • Attention to detail and ability to adhere to deadlines
  • Ability to communicate complex concepts and storytelling in both written and graphic form
  • Ability to produce accurate, compliant, and compelling work (independently or with others)
  • Ability to contribute creative/strategic insight while participating in brainstorming and strategy development
  • Ability to utilize a theme-based approach when developing proposals, presentations, and other marketing materials
  • Ability to maintain good working relations with employees at all organizational levels. Excellent interpersonal skills

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer
  • Must be able to lift up to 15 pounds at a time

Additional Requirements:

The applicant must be able to successfully pass a drug screen (we promote/maintain a Drug Free Workplace), a driver's license check, and a background check for continued employment.

Affirmative Action, Diversity, Equity, Inclusion & Equal Employment Opportunity at JSM:

At JSM, we recognize that Diversity, Equity, and Inclusion is Good for Business.

Our goal is to attract good job candidates, retain our best employees, and create a more engaged and productive workforce. We want all our team members to feel safe, valued, respected, and involved in their roles at JSM. Together, we unite for diversity and inclusion. JSM is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status, and will not discriminate against anyone based on a disability. We support an inclusive workplace where employees excel based on personal merit, qualifications, experience, ability, and job performance.

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