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Proposal Assistant Jobs in Florida (NOW HIRING)

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

Wharton-Smith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

whartonsmith

Senior Proposal Specialist

Sanford, FL · On-site

Supervision of work product of Proposal Coordinators and Proposal Assistants as needed. * General marketing and communication tasks will be assigned as needed. * Some travel and overtime may be ...

GFT.

Proposal Manager

Fort Lauderdale, FL · On-site +1

Lead multi-level category proposals and contribute to proposal excellence through peer compliance reviews, not only for own pursuits but also for those of other teams. * Assist with teaming outreach ...

GFT.

Proposal Manager

Orlando, FL · On-site +1

Lead multi-level category proposals and contribute to proposal excellence through peer compliance reviews, not only for own pursuits but also for those of other teams. * Assist with teaming outreach ...

GFT.

Proposal Manager

West Palm Beach, FL · On-site +1

Lead multi-level category proposals and contribute to proposal excellence through peer compliance reviews, not only for own pursuits but also for those of other teams. * Assist with teaming outreach ...

GFT.

Proposal Manager

Miami, FL · On-site +1

Lead multi-level category proposals and contribute to proposal excellence through peer compliance reviews, not only for own pursuits but also for those of other teams. * Assist with teaming outreach ...

GFT.

Proposal Manager

Tampa, FL · On-site

Lead multi-level category proposals and contribute to proposal excellence through peer compliance reviews, not only for own pursuits but also for those of other teams. * Assist with teaming outreach ...

GFT.

Proposal Manager

Tampa, FL · On-site +1

Lead multi-level category proposals and contribute to proposal excellence through peer compliance reviews, not only for own pursuits but also for those of other teams. * Assist with teaming outreach ...

GFT.

Proposal Manager

Tampa, FL · On-site +1

Lead multi-level category proposals and contribute to proposal excellence through peer compliance reviews, not only for own pursuits but also for those of other teams. * Assist with teaming outreach ...

Ucf

Proposal Specialist II

Orlando, FL · On-site

Provides assistant and guidance to investigators and college and department research administrators on University and Sponsor requirements, procedural and policy changes affecting proposal ...

GFT.

Proposal Manager

Jacksonville, FL · On-site +1

Lead multi-level category proposals and contribute to proposal excellence through peer compliance reviews, not only for own pursuits but also for those of other teams. * Assist with teaming outreach ...

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All JobsProposal JobsProposal Assistant JobsProposal Assistant Jobs in Florida

Proposal Assistant information

See Florida salary details

$22.8K

$74.3K

$106.9K

How much do proposal assistant jobs pay per year?

As of Aug 8, 2026, the average yearly pay for proposal assistant in Florida is $74,348.00, according to ZipRecruiter salary data. Most workers in this role earn between $60,200.00 and $88,200.00 per year, depending on experience, location, and employer.

How does a proposal assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a proposal assistant?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

What is a proposal assistant?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.
What are the most commonly searched types of Proposal jobs in Florida? The most popular types of Proposal jobs in Florida are:
What are popular job titles related to Proposal Assistant jobs in Florida? For Proposal Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Proposal Assistant jobs in Florida look for? The top searched job categories for Proposal Assistant jobs in Florida are:
What cities in Florida are hiring for Proposal Assistant jobs? Cities in Florida with the most Proposal Assistant job openings:
Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $74,348 per year, or $35.7 per hour.

Marketing Proposal Assistant - AEC

Apex Companies

Fort Myers, FL

$37K - $47K/yr

Full-time

Medical, Dental, Life, Retirement

Posted 7 days ago

Job description

Your Responsibilities as a Marketing Proposal Assistant:

  • Assist the Marketing team in the proposal process, including info gathering, resume creation, document layout, proposal submission, and interview presentations. 
  • Monitor websites for new project opportunities.  
  • Support special events and trade shows. 
  • Develop layout and graphic design skills in Adobe software (emphasis on InDesign) and Microsoft Office (PowerPoint, Excel, Word). 
  • Perform tasks to ensure the quality of Marketing materials, such as proofreading, aesthetics, and compliance reviews.  
  • Make updates in the relationship management (CRM) system. 
  • Travel between Apex offices and to client locations to deliver proposals as needed. 
  • Fulfill other administrative tasks as needed. 

What we're looking for:

  • Degree, certification, or equivalent experience in communications, marketing, business, English, journalism, or a related field. 
  • 0-3+ years of professional experience.
  • Foundational writing and editing abilities. Graphic design skills a plus. 
  • Ability to learn Adobe InDesign. 
  • Basic skills in Microsoft Office Suite, including PowerPoint. 
  • Availability for occasional event support during nonbusiness hours, such as community events. 
  • Solid organizational, multitasking, and prioritizing skills with strong attention to detail. 
  • Capacity to thrive in a fast-paced environment, with the ability to work under pressure to meet deadlines. 
  • Ability to work in-person at the Fort Myers office. A hybrid work arrangement may be possible pending training and positive performance. 
  • Ability to travel between offices for related tasks on occasion. 
  • Valid driver's license, safe driving history and reliable transportation. 
  • Sponsorship is not available for this position now or in the future.  

Why you'll love working for us:

  • Collaboration with more than two dozen Apex Marketers across the country. 
  • Company-subsidized medical and dental.
  • Company-paid life, short, and long-term disability.
  • 401k match, tuition assistance, and more.
  • Cross-training and the ability to work on a variety of projects.
  • Performance-based bonuses or other incentives.
  • Working with the best and brightest in the industry.
  • 2,000+ employee national firm with 50+ locations across the US.

Apex Title: Marketing & Proposal Coordinator

Req ID: 11910

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