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Proposal Development Coordinator Jobs in Florida

V2X

Capture & Proposal Coordinator

Orlando, FL · On-site

The Capture/Proposal Coordinator I supports all administrative aspects of proposal development- ensuring security and integrity of all proposal documentation, coordinating internal flow and review of ...

V2X

Capture & Proposal Coordinator

Orlando, FL · On-site

The Capture/Proposal Coordinator I supports all administrative aspects of proposal development-- ensuring security and integrity of all proposal documentation, coordinating internal flow and review ...

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Proposal Development Coordinator information

What does a proposal development coordinator do?

A Proposal Development Coordinator is responsible for organizing and managing the creation of proposals, typically in response to requests for proposals (RFPs) from clients or funding agencies. They coordinate between various departments, gather necessary information, and ensure that proposals are accurate, compliant, and submitted on time. Their role often includes editing, formatting, and reviewing documents, as well as tracking deadlines and managing proposal-related communications. Strong organizational and communication skills are essential for this position.

What are the key skills and qualifications needed to thrive as a proposal development coordinator, and why are they important?

To thrive as a Proposal Development Coordinator, you need strong project management, writing, and editing skills, typically supported by a bachelor’s degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are essential. Excellent attention to detail, collaboration, and time management are standout soft skills in this role. These abilities are crucial for producing high-quality, compliant proposals on tight deadlines, directly impacting an organization’s ability to win new business.

What are some common challenges faced by proposal development coordinators during the proposal process?

Proposal Development Coordinators often face tight deadlines and shifting client requirements, which can make organizing resources and meeting submission timelines challenging. Coordinating input from multiple stakeholders—such as subject matter experts, writers, and graphic designers—requires strong communication and project management skills. Additionally, ensuring compliance with complex RFP guidelines and maintaining document quality standards demands attention to detail. Overcoming these challenges involves proactive planning, clear communication, and effective time management.

What is the difference between Proposal Development Coordinator vs Proposal Writer?

AspectProposal Development CoordinatorProposal Writer
Primary RoleCoordinates and manages the proposal development process, ensuring deadlines and requirements are met.Creates and writes proposal content, focusing on compelling narratives and technical details.
Skills & CertificationsProject management, communication, familiarity with proposal processes, often with certifications like PMP or proposal-specific training.Excellent writing, editing, and technical communication skills; certifications are less common.
Work EnvironmentCollaborates with multiple teams, manages schedules, and oversees proposal production.Focuses on content creation, often working independently or with subject matter experts.

While both roles support proposal efforts, the Proposal Development Coordinator manages the overall process and coordination, whereas the Proposal Writer focuses on crafting the proposal content. Understanding these distinctions helps organizations assign the right responsibilities and find suitable candidates.

What is the career path for a proposal development coordinator?

A proposal development coordinator can advance to roles such as proposal manager, grant manager, or program manager by gaining experience in project coordination, proposal writing, and understanding funding processes. Developing skills in leadership, strategic planning, and familiarity with proposal management tools can support career progression within nonprofit, government, or corporate sectors.

What are the most commonly searched types of Proposal Development jobs in Florida?

The most popular types of Proposal Development jobs in Florida are:

What are popular job titles related to Proposal Development Coordinator jobs in Florida?

For Proposal Development Coordinator jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Proposal Development Coordinator jobs in Florida look for?

The top searched job categories for Proposal Development Coordinator jobs in Florida are:

What cities in Florida are hiring for Proposal Development Coordinator jobs?

Cities in Florida with the most Proposal Development Coordinator job openings:

Proposal Development Coordinator jobs near you
Infographic showing various Proposal Development Coordinator job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Marketing Pursuit Manager- Proposal Development

HNTB

Miami, FL • On-site

Full-time

Re-posted 14 days ago

HNTB rating

9.2

Company rating: 9.2 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails being responsible for leading the marketing effort of the Division's most complex and strategic pursuits. Provides strategic direction/guidance to pursuit team in developing strategies for responding to and preparing materials. Collaborates with pursuit teams in developing win strategies, leading and facilitating meetings, and supporting technical teams.

What You'll Do:

  • Leads and assist with oversight of proposal activities, including leading proposal support staff teams. Manages proposal schedules and deadlines, develops proposal outline, and partners with the pursuit champion to monitor the progress of proposals.
  • Leads and writes qualification packages, proposals and leave behind material for pursuits.
  • Collaborates with technical staff and writes/reviews/edits original content for clarity, compliance and key messages.
  • Works with pursuit teams to develop pursuit strategies, including partnering with national resources to drive HNTB's sales approach, providing business intelligence on clients, competitors and HNTB.
  • Organizes and may facilitate pursuit strategy meetings.
  • Leads the pursuit team on presentation phase, including presentation coaching.
  • Organizes and coaches technical staff in presentation phase.
  • May lead strategic initiatives.
  • Performs other duties as assigned.

What You'll Need:

  • Bachelor's degree in Business, Marketing or related field and 8 years relevant experience, or
  • In lieu of degree, 12 years of relevant experience

What You'll Bring:

  • Using Microsoft Office, Adobe Creative Suite, SharePoint, and other communications-related software programs with proficiency.
  • Working with pursuit teams to research and develop actionable win strategies and graphics that address client needs and meet strategic goals.
  • Writing persuasively and editing text to create compelling and grammatically correct copy for proposals and branding materials, improving proposal organization, readability, completeness, and clarity.
  • Coordinating writing and graphics support services to achieve pursuit objectives and meet deadlines, performing quality and compliance reviews.
  • Working with the pursuit team to prepare presentations and provide presentation/interview coaching to effectively use meeting time to get the critical information.
  • Facilitating discovery and strategy meetings.

What We Prefer:

  • AEC industry experience
  • Proposal development experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.#RW #LI-RW1

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Locations:

Lake Mary, FL, Miami, FL, Tampa, FL

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

What HNTB employees say

Pay

Benefits

Hours and flexibility

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About HNTB

Sourced by ZipRecruiter

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

Company size

1,001 - 5,000 Employees

Headquarters location

Kansas City, MO, US

Year founded

1914

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