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Proposal Development Coordinator Jobs in Florida

Lindsay & Brownell

Proposal Coordinator

Miami, FL · Hybrid

We are seeking a Proposal Senior Coordinator to support our various initiatives within our ... for proposal development * Translating and communicating technical material and concepts into ...

Eisneramper Llp

Proposal Coordinator

Miami, FL · Hybrid

We are seeking a Proposal Senior Coordinator to support our various initiatives within our ... for proposal development * Translating and communicating technical material and concepts into ...

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Proposal Development Coordinator information

What does a proposal development coordinator do?

A Proposal Development Coordinator is responsible for organizing and managing the creation of proposals, typically in response to requests for proposals (RFPs) from clients or funding agencies. They coordinate between various departments, gather necessary information, and ensure that proposals are accurate, compliant, and submitted on time. Their role often includes editing, formatting, and reviewing documents, as well as tracking deadlines and managing proposal-related communications. Strong organizational and communication skills are essential for this position.

What are the key skills and qualifications needed to thrive as a proposal development coordinator, and why are they important?

To thrive as a Proposal Development Coordinator, you need strong project management, writing, and editing skills, typically supported by a bachelor’s degree in communications, business, or a related field. Familiarity with proposal management software (such as RFPIO or Qvidian), Microsoft Office Suite, and knowledge of RFP processes are essential. Excellent attention to detail, collaboration, and time management are standout soft skills in this role. These abilities are crucial for producing high-quality, compliant proposals on tight deadlines, directly impacting an organization’s ability to win new business.

What are some common challenges faced by proposal development coordinators during the proposal process?

Proposal Development Coordinators often face tight deadlines and shifting client requirements, which can make organizing resources and meeting submission timelines challenging. Coordinating input from multiple stakeholders—such as subject matter experts, writers, and graphic designers—requires strong communication and project management skills. Additionally, ensuring compliance with complex RFP guidelines and maintaining document quality standards demands attention to detail. Overcoming these challenges involves proactive planning, clear communication, and effective time management.

What is the difference between Proposal Development Coordinator vs Proposal Writer?

AspectProposal Development CoordinatorProposal Writer
Primary RoleCoordinates and manages the proposal development process, ensuring deadlines and requirements are met.Creates and writes proposal content, focusing on compelling narratives and technical details.
Skills & CertificationsProject management, communication, familiarity with proposal processes, often with certifications like PMP or proposal-specific training.Excellent writing, editing, and technical communication skills; certifications are less common.
Work EnvironmentCollaborates with multiple teams, manages schedules, and oversees proposal production.Focuses on content creation, often working independently or with subject matter experts.

While both roles support proposal efforts, the Proposal Development Coordinator manages the overall process and coordination, whereas the Proposal Writer focuses on crafting the proposal content. Understanding these distinctions helps organizations assign the right responsibilities and find suitable candidates.

What is the career path for a proposal development coordinator?

A proposal development coordinator can advance to roles such as proposal manager, grant manager, or program manager by gaining experience in project coordination, proposal writing, and understanding funding processes. Developing skills in leadership, strategic planning, and familiarity with proposal management tools can support career progression within nonprofit, government, or corporate sectors.

What are the most commonly searched types of Proposal Development jobs in Florida?

The most popular types of Proposal Development jobs in Florida are:

What are popular job titles related to Proposal Development Coordinator jobs in Florida?

For Proposal Development Coordinator jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Proposal Development Coordinator jobs in Florida look for?

The top searched job categories for Proposal Development Coordinator jobs in Florida are:

What cities in Florida are hiring for Proposal Development Coordinator jobs?

Cities in Florida with the most Proposal Development Coordinator job openings:

Proposal Development Coordinator jobs near you
Infographic showing various Proposal Development Coordinator job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Proposal Coordinator, Editing & Desktop Publishing (DTP)

The GEO Group

Boca Raton, FL • On-site

$29/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

The GEO Group rating

7.4

Company rating: 7.4 out of 10

Based on 54 frontline employees who took The Breakroom Quiz

10th of 43 rated prisons

Job description

Benefits Information
Full-time employees will enjoy a competitive benefits package with options for you and your family including:
• Paid Time Off
• Paid Holidays
• 401(k) Matching
• Health Insurance
• Vision Insurance
• Life Insurance
• Health Savings Account
• Tuition Reimbursement
• Employee Discount
• Reduced Tuition Rates
• Disability Insurance
• Employee Assistance Program
• 401(k)
• Pet Insurance
• Dental Insurance
• Paid Training
• Flexible Spending Account
The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.
Equal Opportunity Employer
Overview
Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation.
Who We Are:
GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes.
Why Work for GEO:
  • We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things.
  • Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful.

Responsibilities
Summary:
The Proposal Coordinator, Editing & DTP plays a pivotal administrative and production role in the proposal team. While performing standard proposal coordinator duties, the primary focus of this position is on professional desktop publishing (DTP) and editing. The position also provides key administrative support, including phone coverage, coordinating meetings, and assisting with documentation and basic travel or expense tasks. This includes finalizing, formatting, and
preparing high-quality business proposals and related documentation to ensure compliance, brand consistency, and submission-readiness. This position operates in fast-paced, deadline-driven environments, and requires strong attention to detail, organizational skills, and advanced technical proficiency.
Primary Duties and Responsibilities:
  • The Proposal Coordinator, Editing & DTP assists with all stages of proposal development: coordination, timeline tracking, facilitating reviews, and supporting compliance efforts.
  • Leads all formatting, layout, and assembly of proposal submission packages using advanced tools (e.g., MS Word, PowerPoint, InDesign).
  • The Proposal Coordinator, Editing & DTP reviews, edits, and proofreads proposal content for grammar, clarity, consistency, and branding (adhering to company style guides and client requirements).
  • Ensures proper and consistent application of templates, integrate graphics/charts/images, and prepares "camera-ready" electronic/print deliverables.
  • The Proposal Coordinator, Editing & DTP manages document control, scheduling, proposal logs, meeting minutes, and communication tracking.
  • Schedules meetings, manages bid tracking/reporting, organizes shared drive folders, and assists with Freedom of Information Act (FOIA) and documentation processes.
  • Fields executive phone calls and provides administrative support for expense reports, travel arrangements, and team events.
  • Assists in ad hoc projects, proposal production activities, and maintain documentation libraries.
  • Supports research, Request for Qualification (RFQs), Request for Information (RFIs), FOIA submissions, and report generation as needed.
  • Performs other duties as assigned.

Qualifications
**THIS POSITION REPORTS ONSITE; NO REMOTE OR HYBRID OPPORTUNITIES**
Minimum Qualifications:
  • High School Diploma or equivalent.
  • Bachelor's degree in English, Business, Communications, Marketing, Graphic Design, or a related field preferred; combination of experience and education acceptable.
  • At least 3-5 years of relevant experience in proposal coordination, editing, or desktop publishing (government proposal experience highly desired).
  • Strong knowledge of Microsoft Office Suite (especially Word and PowerPoint) and desktop publishing software (Adobe InDesign, Illustrator, Photoshop).
  • May require extended or irregular hours during proposal deadlines.
  • Demonstrated, detail-oriented editing and proofreading skills, mastery of grammar, style, and document layout
  • Strong eye for layout, composition, and visual storytelling within compliant, professional documents.
  • Experience providing administrative support functions such as phone coverage, messages, meeting scheduling, document organization, and basic travel or expense assistance.
  • Proven ability to manage multiple complex projects under tight deadlines; exceptional time management and prioritization capability.
  • Experience working cross-functionally with writers, subject matter experts, and production staff.
  • Strong written and oral communication skills; able to provide guidance on editorial best practices and visual standards.
  • Working knowledge of document management systems and electronic submission platforms is preferred.
  • Proactive and self-directed with a high degree of professionalism.
  • Strong analytical, critical thinking, and problem-solving skills.
  • Ability to adapt in high-pressure situations, including flexible hours as deadlines require.

The GEO Group, Inc.

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