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Proposal Assistant Jobs in Florida (NOW HIRING)

Waypoint Contracting Inc

Estimator

Doral, FL · On-site

$95K - $120K/yr

Review project drawings, specifications, and related documents to determine scope of work Assist in preparing detailed project cost estimates and bid proposals Assist in subcontractor ...

Facade Today

Construction Engineer

Orlando, FL · On-site

$60 - $90/hr

... proposals * Assist in the preparation of engineering documentsand Quality Assurance reviews Nonessential functions and responsibilities: * Perform other related duties as assigned #J-18808-Ljbffr

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Proposal Assistant information

See Florida salary details

$22.8K

$74.3K

$106.9K

How much do proposal assistant jobs pay per year?

As of Sep 5, 2026, the average yearly pay for proposal assistant in Florida is $74,348.00, according to ZipRecruiter salary data. Most workers in this role earn between $60,200.00 and $88,200.00 per year, depending on experience, location, and employer.

What is a proposal assistant?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a proposal assistant?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

How does a proposal assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the most commonly searched types of Proposal jobs in Florida?

The most popular types of Proposal jobs in Florida are:

What are popular job titles related to Proposal Assistant jobs in Florida?

For Proposal Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Proposal Assistant jobs in Florida look for?

The top searched job categories for Proposal Assistant jobs in Florida are:

What cities in Florida are hiring for Proposal Assistant jobs?

Cities in Florida with the most Proposal Assistant job openings:

Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in Florida as of August 2026, with employment types broken down into 72% Full Time, 18% Part Time, and 10% Contract. Highlights an 90% In-person, 5% Hybrid, and 5% Remote job distribution, with an average salary of $74,348 per year, or $35.7 per hour.

Marketing Pursuit Manager- Proposal Development

HNTB

Lake Mary, FL • On-site

Full-time

Re-posted 9 hours ago

Key responsibilities

  • Leads and oversees proposal activities, including managing proposal schedules, developing outlines, and monitoring progress.

  • Writes, reviews, and edits qualification packages, proposals, and related materials to ensure clarity, compliance, and key messaging.

  • Collaborates with pursuit teams to develop strategies, organize meetings, and coach technical staff for presentations.

HNTB rating

9.2

Company rating: 9.2 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

Job description

What We're Looking For

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.
This opportunity entails being responsible for leading the marketing effort of the Division's most complex and strategic pursuits. Provides strategic direction/guidance to pursuit team in developing strategies for responding to and preparing materials. Collaborates with pursuit teams in developing win strategies, leading and facilitating meetings, and supporting technical teams.

What You'll Do:

  • Leads and assist with oversight of proposal activities, including leading proposal support staff teams. Manages proposal schedules and deadlines, develops proposal outline, and partners with the pursuit champion to monitor the progress of proposals.
  • Leads and writes qualification packages, proposals and leave behind material for pursuits.
  • Collaborates with technical staff and writes/reviews/edits original content for clarity, compliance and key messages.
  • Works with pursuit teams to develop pursuit strategies, including partnering with national resources to drive HNTB's sales approach, providing business intelligence on clients, competitors and HNTB.
  • Organizes and may facilitate pursuit strategy meetings.
  • Leads the pursuit team on presentation phase, including presentation coaching.
  • Organizes and coaches technical staff in presentation phase.
  • May lead strategic initiatives.
  • Performs other duties as assigned.

What You'll Need:

  • Bachelor's degree in Business, Marketing or related field and 8 years relevant experience, or
  • In lieu of degree, 12 years of relevant experience

What You'll Bring:

  • Using Microsoft Office, Adobe Creative Suite, SharePoint, and other communications-related software programs with proficiency.
  • Working with pursuit teams to research and develop actionable win strategies and graphics that address client needs and meet strategic goals.
  • Writing persuasively and editing text to create compelling and grammatically correct copy for proposals and branding materials, improving proposal organization, readability, completeness, and clarity.
  • Coordinating writing and graphics support services to achieve pursuit objectives and meet deadlines, performing quality and compliance reviews.
  • Working with the pursuit team to prepare presentations and provide presentation/interview coaching to effectively use meeting time to get the critical information.
  • Facilitating discovery and strategy meetings.

What We Prefer:

  • AEC industry experience
  • Proposal development experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.#RW #LI-RW1

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Locations:

Lake Mary, FL, Miami, FL, Tampa, FL

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

What HNTB employees say

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Hours and flexibility

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About HNTB

Sourced by ZipRecruiter

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners.

Industry

Construction

Company size

1,001 - 5,000 Employees

Headquarters location

Kansas City, MO, US

Year founded

1914

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