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Proposal Assistant Jobs in Virginia (NOW HIRING)

Southland Industries

Proposal Specialist

Dulles, VA · On-site

Plan and manage proposal schedules, outlines, and content assignments to ensure milestones are met. * Assist in writing, editing, and organizing proposal narratives to ensure accuracy, clarity, and ...

Alpha

Proposal Manager

Virginia Beach, VA · On-site +1

$90K - $95K/yr

Proposal Manager A/E/C Industry Experience SF330 Federal Proposal Experience Location: Hybrid in ... Lead and/or assist in preparing interview presentation materials. * Attend client meetings, pre-bid ...

Umbra

Proposal Manager

Arlington, VA · On-site

Track proposal status, milestones, and submission metrics to support continuous process improvement. * Assist with post-submission activities, including customer communications, debriefings, and ...

Intellect Solutions LLC

Proposal Manager

Herndon, VA · On-site

Direct and engage key personnel in all proposal review activities and assure compliance with all corporate and legal requirements * Assist in developing and maintaining boilerplate and proposal ...

Calibrate North

Senior Proposal Manager

Woodbridge, VA · Remote

$130K - $140K/yr

Review proposal content for clarity, consistency, compliance, and quality. * Assist with oral presentations, demonstrations, and customer-facing proposal activities as required. * Develop and ...

Umbra

Proposal Manager

Arlington, VA · On-site

Track proposal status, milestones, and submission metrics to support continuous process improvement. * Assist with post-submission activities, including customer communications, debriefings, and ...

Umbra

Proposal Manager

Reston, VA · On-site

Track proposal status, milestones, and submission metrics to support continuous process improvement. * Assist with post-submission activities, including customer communications, debriefings, and ...

SAIC

Proposal Manager

Reston, VA · On-site

Clarify, communicate, and enforce roles and responsibilities of the proposal team members. * Assist in the development and refinement of templates and standardized processes to streamline proposal ...

Peraton

Proposal Coordinator

Herndon, VA · On-site

$86K - $138K/yr

Assists in planning and coordinating onsite meetings and oral presentations to customers * Assist and lead post-proposal submittal activities, including completing Key Personnel Tracker ...

Credence

Proposal Manager

Mclean, VA · On-site

The ideal candidate will have demonstrated proposal support experience in two or more (2+) of ... Must have the ability to lead or assist SMEs in the technical approach storyboarding, solutioning ...

SAIC

Proposal Manager

Reston, VA · On-site +1

Clarify, communicate, and enforce roles and responsibilities of the proposal team members. * Assist in the development and refinement of templates and standardized processes to streamline proposal ...

SteerBridge

Proposal Manager

Vienna, VA · On-site

$80K - $90K/yr

Collaborate with leadership to develop proposal strategies that increase win probability. * Assist with continuous process improvement initiatives for proposal development and management. Required ...

Credence

Proposal Manager

Mclean, VA · On-site

The ideal candidate will have demonstrated proposal support experience in two or more (2+) of ... Must have the ability to lead or assist SMEs in the technical approach storyboarding, solutioning ...

SteerBridge

Proposal Manager

Vienna, VA

$80K - $90K/yr

Collaborate with leadership to develop proposal strategies that increase win probability. * Assist with continuous process improvement initiatives for proposal development and management. Required ...

Trilon Group

Proposal Coordinator

Glen Allen, VA · On-site

$65K - $80K/yr

Attend pre-proposal meetings and conferences, as needed * Assist with firm pre-qualifications and registrations * Coordinate and apply for project awards/design submissions * Occasional local travel

Alpha

Proposal Coordinator

Virginia Beach, VA · Hybrid

$75K - $85K/yr

The Proposal Coordinator will have the opportunity to work as part of a team and contribute to the ... Provide research and support to market development activities. * Assist with firm pre ...

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Showing results 21-40

All JobsProposal JobsProposal Assistant JobsProposal Assistant Jobs in Virginia

Proposal Assistant information

See Virginia salary details

$30.2K

$98.6K

$141.8K

How much do proposal assistant jobs pay per year?

As of Aug 12, 2026, the average yearly pay for proposal assistant in Virginia is $98,637.00, according to ZipRecruiter salary data. Most workers in this role earn between $79,800.00 and $117,000.00 per year, depending on experience, location, and employer.

How does a proposal assistant typically collaborate with subject matter experts during the proposal development process?

A Proposal Assistant works closely with subject matter experts (SMEs) to gather the technical and specialized information required for proposals. This often involves scheduling meetings, clarifying requirements, and ensuring that SME inputs are incorporated accurately and consistently according to the proposal guidelines. Effective communication and strong organizational skills are essential, as Proposal Assistants often coordinate between multiple stakeholders under tight deadlines. Building strong relationships with SMEs helps streamline the process and contributes to the production of high-quality, competitive proposals.

What are the key skills and qualifications needed to thrive as a proposal assistant?

To thrive as a Proposal Assistant, you need strong organizational skills, attention to detail, and proficiency in business writing, often supported by a degree in communications, English, or a related field. Familiarity with Microsoft Office Suite, Adobe Acrobat, and proposal management software like RFPIO or Qvidian is commonly required. Excellent time management, teamwork, and effective communication are essential soft skills for coordinating input from multiple stakeholders. These abilities are crucial for producing compelling, compliant proposals that meet deadlines and contribute to winning business opportunities.

What is a proposal assistant?

Proposal assistants are professionals who support the development and submission of business proposals, typically for organizations seeking contracts, grants, or new business opportunities. They help coordinate writing, gather necessary documentation, ensure compliance with client requirements, and track deadlines. Their role is essential for keeping the proposal process organized and ensuring that all sections are completed accurately and on time. Proposal assistants often collaborate with writers, managers, and subject matter experts to produce high-quality, competitive proposals.
What are the most commonly searched types of Proposal jobs in Virginia? The most popular types of Proposal jobs in Virginia are:
What are popular job titles related to Proposal Assistant jobs in Virginia? For Proposal Assistant jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Proposal Assistant jobs in Virginia look for? The top searched job categories for Proposal Assistant jobs in Virginia are:
What cities in Virginia are hiring for Proposal Assistant jobs? Cities in Virginia with the most Proposal Assistant job openings:
Proposal Assistant jobs near you
Infographic showing various Proposal Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $98,637 per year, or $47.4 per hour.

Proposal Specialist

Southland Industries

Dulles, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 3 days ago

Southland Industries rating

8.6

Company rating: 8.6 out of 10

Based on 28 frontline employees who took The Breakroom Quiz

Job description


Position Summary
Join Southland's team of Proposal Specialists and play a key role in supporting our business development efforts. In this role, you will lead the development of proposals, qualifications packages, and interview materials for engineering and construction opportunities. Working closely with technical staff, business development leaders, and marketing team members, you will help create clear and compelling pursuit materials that showcase Southland's expertise and value to our clients. This position is ideal for someone who enjoys collaborating across teams, managing a variety of projects, and developing high-quality, engaging content in a fast-paced environment.
Position Details
  • Develop and produce professional proposals in response to Requests for Proposals and Requests for Qualifications (RFP/RFQ) for engineering and construction opportunities using Adobe InDesign.
  • Review solicitation documents to identify requirements, evaluation criteria, and submission instructions to ensure compliant proposals.
  • Coordinate business development, operations, and technical teams to gather information and develop clear, client-focused messaging.
  • Plan and manage proposal schedules, outlines, and content assignments to ensure milestones are met.
  • Assist in writing, editing, and organizing proposal narratives to ensure accuracy, clarity, and alignment with company messaging and brand standards.
  • Collaborate with marketing and graphic design resources to develop layouts and visuals that support proposal content.
  • Manage the final review and production process to ensure proposals are complete, accurate, and submitted on time.
  • Assist in preparation for client interviews and presentations by developing slide content, printed materials, and supporting practice sessions.
  • Develop and maintain proposal resources such as resumes, project descriptions, and standard content to support pursuits. Assist with various marketing and business development activities as needed.
  • Collaborate closely with a national team of proposal specialists to support continued growth.

Qualifications
  • Bachelor's Degree in Marketing, Communications, Graphic Design, or Business Administration required, or equivalent work experience.
  • Minimum of 2 years of experience.
  • Proficiency in writing, editing, and researching to prepare documents, presentations, and marketing materials, including proposals.
  • Proficiency in using Adobe InDesign to develop professional proposal and marketing materials.
  • Proficiency in Microsoft Office 365, including Word, PowerPoint, Excel, Outlook, Teams, and SharePoint.
  • Experience with Unanet and Asana is a plus.
  • Excellent written and verbal communication skills with the ability to develop clear, persuasive content.
  • Strong organizational skills and attention to detail when managing complex documents and deadlines.
  • Ability to prioritize multiple assignments and manage competing deadlines in a fast-paced environment.
  • Effective collaboration skills with the ability to work across marketing, business development, and technical teams.
  • Strong problem-solving and critical thinking skills with a proactive, solution-focused approach.
  • Some travel required.
  • AEC industry experience preferred but not required.

Benefits
As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:
  • 401(k) plan with 50% company match (no cap) and immediate 100% vesting
  • Medical, dental, and vision insurance (100% paid for employee)
  • Annual bonus program based upon performance, achievement, and company profitability
  • Term life, AD&D insurance, and voluntary life insurance
  • Disability income protection insurance
  • Pre-tax flexible spending plans (health and dependent care)
  • Paid parental leave
  • Paid holidays, vacation, and personal time
  • Training/professional development opportunities and company-paid memberships for professional associations and licenses
  • Wellness benefits

About Southland Industries
As one of the nation's largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you're engaged, challenged, and valued, apply now to join our dynamic team.
To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.
Southland Industries and all its subsidiaries are an Equal Opportunity Employerand prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
Pay: Final pay is determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. For Virginia this ranges from $70,000.00 - $82,000.00 plus annual incentive, benefits, and retirement program as outlined above.
Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.
External Agency Announcement: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).

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