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Property Management Administrative Assistant Jobs in Rochester, NY

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Property Management Administrative Assistant information

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$13

$21

$32

How much do property management administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for property management administrative assistant in Rochester, NY is $21.78, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.42 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

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Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $45,299 per year, or $21.8 per hour.

Business & Administrative Assistant

TES Staffing

Rochester, NY • On-site

$24/hr

Full-time, Contractor

Medical, Retirement, PTO

Posted 5 days ago

Key responsibilities

  • Process payroll and assist with ongoing payroll-related activities

  • Handle accounts payable and accounts receivable entry, monthly financial entries, and general bookkeeping support

  • Coordinate and maintain employee schedules, ensuring appropriate coverage and communicating schedule updates as needed

Job description

Business & Administrative Assistant

Full-Time | Contract-to-Hire | Monday–Friday | $24/hour+ DOE

Make an Impact Behind the Scenes

Are you the kind of person who enjoys being the go-to person who keeps everything moving? Do you thrive in a fast-paced environment where no two days look exactly the same?

Our client is a highly respected, mission-driven organization that plays an essential role in supporting the local community. They are looking for a Business & Administrative Coordinator to join their team in a full-time, contract-to-hire capacity.

This is a great opportunity for someone who is confident working with payroll, accounts payable/accounts receivable, scheduling, and general administration, but who also enjoys wearing many hats and jumping in wherever needed. You’ll play an important role in keeping the organization’s day-to-day operations running smoothly while supporting a team whose work directly impacts the community.

What You’ll Do

This is a true jack-of-all-trades administrative and business support position. Responsibilities will include:

  • Process payroll and assist with ongoing payroll-related activities
  • Handle accounts payable and accounts receivable entry, monthly financial entries, and general bookkeeping support
  • Coordinate and maintain employee schedules, ensuring appropriate coverage and communicating schedule updates as needed
  • Support onboarding and orientation for new team members
  • Maintain accurate personnel files and assist with employee/benefit-related questions
  • Provide general administrative support across the organization, including filing, data entry, correspondence, and special projects
  • Assist with databases and other cloud-based systems used to manage organizational information
  • Support fundraising initiatives, including payment processing, database updates, and correspondence
  • Assist with website and social media updates as needed
  • Support grant-related activities, including researching opportunities and assisting with applications
  • Help coordinate organizational events, activities, and community initiatives
  • Step into whatever needs to be done; this is a role where flexibility, initiative, and a willingness to help are highly valued!
What We’re Looking For

We’re looking for someone who is organized, dependable, resourceful, and comfortable wearing a lot of different hats.

The ideal candidate will have:

  • Experience with payroll processing and/or payroll administration
  • Experience with AP/AR, bookkeeping, or accounting-related data entry
  • Strong attention to detail and the ability to manage recurring deadlines
  • Excellent organizational and time-management skills
  • Strong computer skills, particularly with Microsoft Office and Excel
  • Experience with QuickBooks Online is highly preferred
  • The ability to work independently while also being a collaborative team member
  • Strong written and verbal communication skills
  • A proactive, “see something that needs to be done and take care of it” mindset
  • The flexibility to shift priorities and take on new responsibilities as organizational needs change

Education: An Associate’s or Bachelor’s degree is preferred, with higher education in Accounting, Business Administration, Finance, Marketing, or a related field being especially beneficial. Equivalent professional experience will also be considered.

Why This Opportunity?

This is more than a traditional administrative position. You’ll have the opportunity to become an integral part of a mission-driven organization that provides an important service to the community.

For the right person, this can be an incredibly rewarding opportunity to use your administrative and financial skills while knowing that the work you do every day contributes to something meaningful.

Schedule: Monday–Friday, regular daytime hours
Employment Type: Full-Time, Contract-to-Hire
Compensations & Benefits:

  • Starting pay: $24+/hour, based on experience
  • Health insurance available following successful completion of the probationary period
  • 2 weeks of PTO during your first year
  • 401(k) with employer match after 1 year of employment

If you're an organized, hands-on professional who enjoys variety, takes pride in being dependable, and wants to be part of an organization that truly makes a difference, we’d love to hear from you!