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Property Management Administrative Assistant Jobs

Quantum Real Estate Mgmt LLC

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Property Management - Administrative Assistant

Alexandria, VA

$20/hr

Meet and greet all visitors and the general public; Assist Management Staff with special projects, administrative tasks and other non-property management related work. Essential Duties * Maintain ...

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How much do property management administrative assistant jobs pay per hour?

As of Jun 13, 2026, the average hourly pay for property management administrative assistant in the United States is $22.07, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.76 per hour, depending on experience, location, and employer.

What is the highest paying job in property management?

The highest paying roles in property management typically include senior positions such as regional or portfolio managers, property directors, or asset managers, who oversee multiple properties or portfolios. These roles often require extensive experience, advanced certifications, and strong leadership skills, with salaries significantly higher than entry-level administrative positions.

What are some common challenges faced by Property Management Administrative Assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What Does a Property Management Administrative Assistant Do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What are the key skills and qualifications needed to thrive as a Property Management Administrative Assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What is the role of a property management assistant?

A property management assistant supports property managers by handling administrative tasks such as tenant communication, lease documentation, rent collection, and maintenance coordination. They often use property management software and require strong organizational and communication skills to ensure smooth operations of rental properties.

What do real estate admin assistants do?

A property management administrative assistant supports property managers by handling tasks such as scheduling maintenance, managing tenant communications, preparing lease documents, and maintaining records. They often use office software and property management systems to ensure smooth daily operations and may coordinate with vendors and tenants as needed.

What are the 5 P's of property management?

The 5 P's of property management are Property, Price, Promotion, Placement, and People. These principles help property managers and administrative assistants focus on key areas such as maintaining property standards, setting appropriate rent, marketing effectively, choosing suitable tenants, and providing quality service. Understanding these elements supports efficient management and tenant satisfaction.

What does a Property Management Administrative Assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

More about Property Management Administrative Assistant jobs
What cities are hiring for Property Management Administrative Assistant jobs? Cities with the most Property Management Administrative Assistant job openings:
Who are the top companies hiring for Property Management Administrative Assistant jobs? The top employers for Property Management Administrative Assistant jobs are:
What states have the most Property Management Administrative Assistant jobs? States with the most job openings for Property Management Administrative Assistant jobs include:
What job categories do people searching Property Management Administrative Assistant jobs look for? The top searched job categories for Property Management Administrative Assistant jobs are:
Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in the United States as of June 2026, with employment types broken down into 97% Full Time, 2% Part Time, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $45,911 per year, or $22.1 per hour.
Property Management - Administrative Assistant

Property Management - Administrative Assistant

Quantum Real Estate Mgmt LLC

Alexandria, VA

$20/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

Job description

Title Property Management - Administrative Assistant  EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.   Description

Fluency in Spanish and English is required to effectively communicate with residents.

General Responsibilities

Provide administrative and clerical support; Ensure that residents receive courteous reception and services; Handle all incoming calls in a professional manner; Meet and greet all visitors and the general public; Assist Management Staff with special projects, administrative tasks and other non-property management related work.

Essential Duties

  1. Maintain professional and courteous relationships with other staff members, current and prospective residents, and suppliers, vendors and professionals servicing the company,
  2. Act as receptionist for residents and visitors,
  3. Answer, direct and return phone calls as necessary,
  4. Type, distribute and file correspondence and resident certification paperwork,
  5. Schedule, coordinate and assist in preparation for meetings and miscellaneous projects as directed,
  6. Update and maintain all resident log books, phone lists, and emergency contact information,
  7. Stay well-versed in company policies and procedures,
  8. Take a lead role in understanding and updating all front desk emergency procedures and policies, as well as communicating any emergency policy changes to all other front desk employees,
  9. Process and complete residential applications in property management software program (Onesite),
  10. Maintain and update property(s) waiting list and waiting list applicant files,
  11. Contact waiting list applicants via mail when units become vacant or go on notice,
  12. Prepare and complete annual waiting list periodic assessments,
  13. Create, complete and close all maintenance tickets in property management software program (OneSite),
  14. Assist with Semi-Annual residential unit housekeeping and maintenance inspections,
  15. Manages office supply inventory by completing weekly inventory and recommending supply orders to Property Manager,
  16. Make bank deposits for property as needed,
  17. Ensure the safety, comfort and privacy of all property residents. Strive for good resident/management relations to retain desirable residents,
  18. Accurately complete assignments in a timely manner,
  19. Perform any other duties which may be assigned by Property Manager and/or Regional Property Manager.

Hourly Wage: $20.00 per hour.

Benefits: Health, Dental, Vision, Life & Disability Insurance, 401(k) with company matching, Paid time off.

 

This position is currently accepting applications.

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