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Property Management Administrative Assistant Jobs

Alliant Property Management

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Property Management Administrative Assistant

Estero, FL · On-site

$17 - $18.50/hr

We are seeking a Property Management Administrative Assistant to become a part of our team! A beautiful, gated community is seeking an onsite Administrative Assistant who thrives in a busy, vibrant ...

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Property Management Administrative Assistant information

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How much do property management administrative assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for property management administrative assistant in the United States is $22.07, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.76 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

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Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $45,911 per year, or $22.1 per hour.

Property Management Administrative Assistant

Estero, FL • On-site

Alliant Property Management
Real Estate • 201 - 500 employees
Learn more about Alliant Property Managementexternal

$17 - $18.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

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Job description

We are seeking a Property Management Administrative Assistant to become a part of our team! A beautiful, gated community is seeking an onsite Administrative Assistant who thrives in a busy, vibrant environment.

General Purpose:

  • The Administrative Assistant is an administrative professional who assists our Community Association Manager. The position requires a person who will conduct themselves in a professional manner while cooperatively assisting the CAM with the daily operation of the client association by handling correspondence, questions, concerns, telephone, and general office duties with speed and professionalism.

Responsibilities:

  • Proactive communication with residents, vendors and visitors
  • Assist association manager (CAM) with the organization of the day-to-day projects
  • Organizing, writing and sending written correspondence, violation letters and general correspondence as directed by the manager
  • Perform data entry and use software programs
  • Manage database records
  • May require research skills to troubleshoot customer questions, problems or tasks given by the manager
  • Preparing reports and spreadsheets as directed by the manager
  • Keeping track of meeting notes and typing minutes when requested by manager
  • Assisting with client mailings as instructed by the manager
  • Attend meetings when required by manager
  • General office duties which include but are not limited to: fielding telephone calls, drafting letters and emails, scanning documents, copying documents, faxing documents, gate system information, filing, and any other office duties required for the job

Qualifications:

  • Strong written and verbal communication skills, organizational and customer service skills are essential.
  • Two years of administrative experience
  • Property Management experience a plus
  • High school diploma and/or equivalent to diploma
  • Must be a self-starter who is able to multitask effectively.
  • Excellent interpersonal communication and problem-solving skills; must be able to confidently deal with a wide diversity of people
  • Commitment to great customer service, continuous improvement, honesty and integrity
  • Proficient in word and excel, and the ability adapt and learn new computer programs
  • Ability to develop and sustain positive and co-operative working relationships with a broad variety of managers, co-workers, clients, owners, vendors, and attorneys within the field
  • Drug Free Employer
  • Background Check Required

Full time benefit package