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Property Management Administrative Assistant information

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How much do property management administrative assistant jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for property management administrative assistant in the United States is $22.07, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.76 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

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Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $45,911 per year, or $22.1 per hour.

Administrative Assistant, Property Management

Gulfport, MS • On-site

GCHP
See more jobs at GCHPexternal

Full-time

Re-posted 16 days ago

Job description

POSITION TITLE: Administrative Assistant, Property Management
MANAGER: Vice President, Property Management
GENERAL DESCRIPTION: Principally responsible for the management of the office, inventory management, assist with maintaining the photographic archives of all company projects, monitoring, and ordering supplies as well as other administrative functions as assigned.
QUALIFICATIONS: Education: Some college education preferred. High School Diploma required.
Experience:
  • Minimum five years of work experience as an Office Manager or similar function. Proficient in Microsoft Office products including Outlook, Word, Excel, and PowerPoint. Experience utilizing Salesforce and OneSite a plus.

Abilities:
  • Be committed to, and find passion in, GCHP's mission.
  • Excellent oral and written communication skills.
  • An energetic individual with high ethical standards.
  • Highly organized, detail oriented, critical thinking skills, diplomatic and persistent.
  • Ability to meet deadlines, manage multiple tasks in an entrepreneurial environment.
  • Possess initiative and the ability to work both independently and collaboratively.

ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES
  • Manage general office functions including supply re-stocking and coordination of cleaning crew and other office and/or company related contracts.
  • Perform administrative functions including processing invoices for payment and creating check requisitions.
  • Document management, scanning and filing as assigned.
  • Process all incoming and outgoing mail.
  • Responsible for inventory management which includes tagging, logging, and tracking of various GCHP assets.
  • Assist with updating and maintaining GCHP photography archives.
  • Coordinate staff meetings, special events, and other meetings.
  • Management office technology including software oversight, maintenance, phone system, and inventory tracking. Work closely with third party IT and phone system support vendors in execution of these duties.
  • Perform other related activities as requested.

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