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Property Management Administrative Assistant Jobs

Douglas Emmett

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Administrative Assistant, Commercial Property Management

Honolulu, HI · On-site

$22 - $24/hr

Administrative Assistant is responsible for providing administrative support to the Property Manager by handling Office of the Building operations in accordance with the standards set forth by ...

Summit Properties

Administrative Assistant

Queensbury, NY

$18 - $24.25/hr

The Administrative Assistant will work with the Community Manager to help keep the office organized ... Verification of income paperwork with the Compliance Officer Property management, administrative ...

Summit Properties

Administrative Assistant

Queensbury, NY · On-site

$21 - $25/hr

The Administrative Assistant will work with the Community Manager to help keep the office organized ... Verification of income paperwork with the Compliance Officer Property management, administrative ...

Ascend

Property Management Coordinator

Seattle, WA

Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed * Serves as the main point of contact (POC) for service requests ...

LHH US

Property Administrative Assistant

Columbus, OH

$20 - $22/hr

Property Administrative Assistant Pay - $20 to $22 Shift - 1st Shift Location - Columbus, Ohio LHH ... Provide administrative support to the property management team * Answer phone calls, emails, and ...

LHH US

Property Administrative Assistant

Columbus, OH

$20 - $22/hr

Property Administrative Assistant Pay - $20 to $22 Shift - 1st Shift Location - Columbus, Ohio LHH ... Provide administrative support to the property management team * Answer phone calls, emails, and ...

TORP Group

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Administrative Assistant/Workplace Coordinator, Property Management

Orlando, FL · On-site

$25 - $26/hr

Property and Real Estate Management, Administrative Support, Accounting, Construction Project Management, and Project Coordination. With a combined experience of over 40 years in the Recruiting ...

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Property Management Administrative Assistant information

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How much do property management administrative assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for property management administrative assistant in the United States is $22.07, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.76 per hour, depending on experience, location, and employer.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

More about Property Management Administrative Assistant jobs
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Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 88% Physical, 2% Hybrid, and 10% Remote job distribution, with an average salary of $45,911 per year, or $22.1 per hour.

Administrative Assistant - Property Management

Benderson

Sarasota, FL • On-site

$16.75 - $22.50/hr

Other

Re-posted 18 days ago

Job description

Administrative Assistant
Benderson Development is one of America’s largest privately held real estate companies, with a portfolio that includes more than 1,000 properties totaling over 50 million square feet in 40 states. The diverse Benderson portfolio includes retail, office, industrial, hotel, residential, and landholdings. With over 75 years of experience, Benderson Development has engineered impressive growth through innovation, insight, and determination.
General Summary
As an Administrative Assistant in our Commercial Property Management Department, you will play a critical role in ensuring the smooth and efficient operations of our properties. Your primary responsibilities will include providing administrative support to the property management team, with an emphasis on electronic document and file management, compiling information, and distribution of materials. In addition, you will be responsible for performing accounting-related tasks and assisting with various other duties as assigned.
Principle Duties & Responsibilities:

  • Issue a high volume of purchase orders, work orders, and process-related invoices, ensuring accuracy and completeness of the information.
  • Maintain a thorough understanding of Nexus purchase orders and GL coding to facilitate the smooth processing of invoices.
  • Address vendor and tenant questions and concerns in a timely and professional manner, and place service calls as needed, following up to ensure that issues are resolved satisfactorily.
  • Assist with preparing bid documents, requesting bids, and preparing bid analysis, to support effective vendor management.
  • Generate maintenance letters, bids, and form letters, utilizing templates and ensuring consistency and accuracy of information.
  • Other duties as assigned, including providing support for special projects as needed.
Qualifications:
  • Microsoft Office experience is required, with advanced proficiency in Excel and experience using Word and PowerPoint.
  • Strong written and verbal communication skills, with the ability to communicate clearly and professionally with a diverse range of stakeholders.
  • Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines effectively.
  • Self-motivated and results-driven, with a proactive approach to problem-solving.
  • Bluebeam experience preferred, with the ability to utilize this software to support document management and collaboration.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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