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Property Management Administrative Assistant Jobs

Ascend

Property Management Coordinator

Seattle, WA · On-site

Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed * Serves as the main point of contact (POC) for service requests ...

LHH US

Property Administrative Assistant

Columbus, OH · On-site

$20 - $22/hr

Property Administrative Assistant Pay - $20 to $22 Shift - 1st Shift Location - Columbus, Ohio LHH ... Provide administrative support to the property management team * Answer phone calls, emails, and ...

LHH US

Property Administrative Assistant

Columbus, OH

$20 - $22/hr

Property Administrative Assistant Pay - $20 to $22 Shift - 1st Shift Location - Columbus, Ohio LHH ... Provide administrative support to the property management team * Answer phone calls, emails, and ...

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How much do property management administrative assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for property management administrative assistant in the United States is $22.07, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.76 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

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Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $45,911 per year, or $22.1 per hour.

Property Management Coordinator

Ascend

Seattle, WA • On-site

Full-time

Medical, Dental, Vision

Re-posted 26 days ago

Choice Hotels rating

4.9

Company rating: 4.9 out of 10

Based on 97 frontline employees who took The Breakroom Quiz

92nd of 108 rated hotels

Job description

Ascend Talent Solutions - Property Management Administrative Coordinator Job Description
Job Description
The Property Management Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Property Management Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Property Management Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Property Management Administrative Coordinator include the following:
Responsibilities Include:
  • Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed
  • Serves as the main point of contact (POC) for service requests from tenants
  • Entry of tenant service requests into work order system
  • Ensures that 100% of the Certificate of Insurance (COI) for tenants and contractors are accurate and in compliance with standards
  • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
  • Codes and splits invoices based on cost centers and services performed
  • Prepares bill backs/re-bills for special tenant requests
  • Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are billed back/re-billed to tenants monthly
  • Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
  • Assists in management audits and prepares all files and records in preparation for the audit
  • Internal and external correspondence
  • Create, maintain, review, purge and forward files to appropriate storage location in accordance with company record retention policy
  • Update and file all documents for vendors and tenants and ensure that contract and lease administration files are accurate and up to date
  • Maintain and update tenant contact databases
  • Organize departmental meeting and travel arrangements
  • Enforces compliance with insurance requirements among tenants, contractors, vendors and suppliers. Documents incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
  • Manages the new tenant welcome and orientation program
  • Revises and distributes updated property manuals (as needed) within the portfolio with the assistance of the property team members. Property manuals include, but are not limited to the Tenant Handbook, Team Handbook, Hazard Communication Program, Building and Tenant Emergency Response Manuals, Space Utilization Guide and Lease Summary Book
  • Processes all aspects of accounts receivable
  • Obtains completed W-9 forms from all vendors
  • Negotiates office equipment leases and maintenance agreements while ensuring technological advancement of support systems fall within budget guidelines
  • Tracks budget line items relating for administrative account purchases and resolves negative variances relative to budget
Requirements
  • 2+ years of previous Coordinator experience with commercial real estate experience a real plus!
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible and have a positive, can-do attitude.
  • Excellent attention to detail with strong customer service skills and ability to prioritize
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
  • Interest in real estate.
Education
  • Bachelor’s degree and similar work experience preferred
Benefits
  • PST, Medical, Dental, and Vision
55-65K salary range DOE

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