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Property Management Administrative Assistant Jobs

FasTemps

Administrative Assistant

Flint, MI · On-site

$17.50 - $23.50/hr

Northbank Center Management - Administrative Assistant Position Summary: The Administrative Assistant position provides high quality administrative support to the Property Manager and exceptional ...

Summit Properties

Administrative Assistant

Queensbury, NY · On-site

$21 - $25/hr

The Administrative Assistant will work with the Community Manager to help keep the office organized ... Verification of income paperwork with the Compliance Officer Property management, administrative ...

Summit Properties

Administrative Assistant

Queensbury, NY · On-site

$18 - $24.25/hr

The Administrative Assistant will work with the Community Manager to help keep the office organized ... Verification of income paperwork with the Compliance Officer Property management, administrative ...

Summit Properties

Administrative Assistant

Queensbury, NY · On-site

$18 - $24.25/hr

The Administrative Assistant will work with the Community Manager to help keep the office organized ... Verification of income paperwork with the Compliance Officer Property management, administrative ...

Ascend

Property Management Coordinator

Seattle, WA

Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed * Serves as the main point of contact (POC) for service requests ...

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Property Management Administrative Assistant information

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How much do property management administrative assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for property management administrative assistant in the United States is $22.07, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $24.76 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

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Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 82% Physical, 2% Hybrid, and 16% Remote job distribution, with an average salary of $45,911 per year, or $22.1 per hour.

Administrative Assistant to the Senior Vice President of Property Management

Indianapolis, IN • On-site

Buckingham, LLP
See more jobs at Buckingham, LLPexternal

Other

Posted 8 days ago

Job description

Contract Manager & Administrative Assistant

The Contract Manager & Administrative Assistant provides full administrative support to the Property Management team including the Senior Vice President, Vice Presidents, and the Regional Property Managers while supporting the organization's mission, vision, and values. Responsibilities will include a broad range of tasks involving time sensitive, confidential and important information. Other duties will include contract management and office management related tasks.

Qualifications

Education & Experience

  • College degree in business, property management, finance or commensurate experience
  • High level experience with Microsoft Office Suite and Adobe Acrobat
  • Yardi experience highly preferred

Skills

  • Property Management experience strongly preferred (Property Manager or Assistant Property Manager level experience is desired)
  • 7+ years of progressive experience in office administrative responsibilities
  • Working knowledge of office equipment such as copiers, printers, online shipping systems
  • Exceptional spelling and grammar skills
  • Must be able to maintain confidentiality; discretion is a must
  • Financial analysis background and experience a plus
  • Working knowledge of BI, AI, including ChatGPT is preferred
Responsibilities

Contract Management

  • Manage, draft, and track annual Periodic Service Agreements
  • Administer and manage contracts and ensure compliance with company policies
  • Manage contracts, including preparation in Docusign
  • Track Property Management Agreements
  • Manage and reconcile company invoices as assigned

Property Management

  • Manage Customer Service Hotline and other calls from residents, vendors, and other business partners for VPs and RPMs
  • Support portfolio reporting and manage, compile and distribute various reports such as but not limited to: Outstanding Training Requirements, KPIs, Delinquency, Evictions, Late Fees Waived/Reversed, Overtime Analysis vs. Temp Help Costs, etc.
  • Track, follow up and provide updates for Site Tours, Site Visit Checklists, Preventative Maintenance, On-boarding Checklists, Contests, etc.
  • Support the preparation of weekly and monthly financial reporting including financial review meeting preparation and all documentation
  • Coordinate, schedule, and maintain notes for management team meetings, attendees, reminders, and prepare meeting materials, documents, minutes for SVP and VPs
  • Order, track and distribute resident gift card orders and annual holiday cards
  • Manage event registrations, meeting registrations, property celebration/awards preparation, and contests
  • Manage and track compliance with maintaining resident demographics in Yardi
  • Book travel reservations and for the property management department
  • Reconcile corporate credit cards to include SVP, VPs and Travel Card
  • Create and post Property and/or Asset Management BluePort content

Office Management

  • Maintain inventory of office supplies, including but not limited to beverage supplies, desk supplies, kitchen supplies, common printing/marketing supplies, restroom and miscellaneous needs
  • Maintain packaging materials and stock
  • Coordinate delivery of special shipments
  • Manage company off-site document storage, to include coordinating organization and scheduling pick-up when necessary
  • Responsible for 2nd Floor Conference Room stock and maintenance
  • Maintain cleanliness of copy/printer stations and rooms

General Duties

  • Provides administrative support, including email, scheduling, calendar management, copier projects, PowerPoint preparations, mail handling, and necessary communications internally and externally for SVP, VPs, and RPMs as assigned
  • Prepares correspondence including email, letters, memos, forms, policies, procedures and confidential information.
  • Creates and maintains detailed online filing system (Share Point)
  • Perform other duties as assigned as business needs dictate or are required

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