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Property Management Administrative Assistant Jobs in Rochester, NY

Horizon

Administrative Assistant

Batavia, NY · On-site

$18.26 - $19.78/hr

Apply to be an Administrative Assistant today! "The thing I love the most about my job as an ... Supporting the day to day needs of our clinical and medical staff which includes managing, triaging ...

Hunt Realestate

Administrative Assistant

Batavia, NY · On-site

$18 - $20/hr

The Branch Administrative Assistant supports our Real Estate Sales Professionals in the ... Provide sales support to Sales Professionals and management and act as a liaison with the ...

Posted today

Robert Half

Administrative Assistant

West Henrietta, NY · On-site

$27.71 - $34/hr

We are looking for an Administrative Assistant to support daily office operations for a food and ... Manage incoming phone calls professionally, direct inquiries to the appropriate contacts, and ...

The Bonadio Group

Administrative Assistant

Rochester, NY · On-site +1

$22 - $26/hr

The Administrative Assistant is responsible for performing office support activities for multiple ... management, e-mail triage, scheduling, meeting assistance, time and expense entry, travel ...

Bonadio

Administrative Assistant

Rochester, NY · On-site

$22 - $26/hr

The Administrative Assistant is responsible for performing office support activities for multiple ... management, e-mail triage, scheduling, meeting assistance, time and expense entry, travel ...

Transcat, Inc.

Administrative Assistant

Rochester, NY

$20 - $24/hr

Perform data entry, filing, document management, and records maintenance. * Prepare, format, and ... Assistant as required. * This position may also perform other administrative, operational, and ...

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All JobsProperty Management Administrative JobsProperty Management Administrative Assistant JobsProperty Management Administrative Assistant Jobs in Rochester, NY

Property Management Administrative Assistant information

See Rochester, NY salary details

$13

$21

$32

How much do property management administrative assistant jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for property management administrative assistant in Rochester, NY is $21.78, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.42 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

More about Property Management Administrative Assistant jobs

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For Property Management Administrative Assistant jobs in Rochester, NY, the most frequently searched job titles are:

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The top searched job categories for Property Management Administrative Assistant jobs in Rochester, NY are:

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Cities near Rochester, NY with the most Property Management Administrative Assistant job openings:

Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $45,299 per year, or $21.8 per hour.

Administrative Assistant

Horizon

Batavia, NY • On-site

$18.26 - $19.78/hr

Full-time

Retirement, PTO

Re-posted 17 days ago

Job description

Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place!
Apply to be an Administrative Assistant today!
"The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!"
-Sarah K, Administrative Assistant
What will your day look like?
At Horizon, you'll enjoy a supportive, team-based work environment. Have a question? There's always someone there to help! We offer a seamless onboarding experience that'll ensure your success in your new role.
As an Administrative Assistant at Horizon, you will...
  • Welcome all visitors of the clinic to create an exceptional patient experience with every interaction.
  • Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older.
  • Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed.
  • Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise.
  • Creative problem solving to support the overall operations of the clinic.

Why choose Horizon to build your career?
At Horizon, we don't just offer a workplace-we offer a community where you can thrive while making a meaningful impact in the lives of others. Recognized as a Best Place to Work in NYS for 18 consecutive years and one of America's Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day. Join us and experience the satisfaction of doing work that matters alongside people who share your passion!
What we offer that you'll love...
  • Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued.
  • Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more.
  • Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth.
  • Team Building, Connection, and Relationships: At Horizon, we're more than co-workers, we're a community. We support each other, celebrate our achievements and milestones together, and have fun together!
  • Retirement: We know you want to retire comfortably and we're here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you're set for the future.
  • Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you'll have been able to pay off an extra $600!
  • Paid time off and paid holidays!
  • Horizon employees and their families (includes spouses and children up to age 30) are eligible for a 10% discount on their tuition through a partnership with Capella University.

What makes you a great candidate?
We can't wait to learn more about you! Here are a few specifics of what you'll need for the job:
  • High school diploma with 2 years of experience within the customer service or behavioral health field required.

Location
This position is located at 314 Ellicott St, Batavia NY.
Hours
This is a full-time position. You'll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients' needs as well as yours. Our outpatient clinics offer expanded hours Monday - Thursday so we'll ask you to be available at least 2 evenings per week, but don't worry about jeopardizing your work-life balance... we can help you create a schedule that works for you, as many locations close early on Fridays!
Compensation
Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $18.26 - $19.78. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually.
Physical demands associated with this position include:
  • Sitting for extended periods, alternating between standing and sitting
  • Mobility required with repetitive wrist, hand, and finger movements
  • Handling light duties, occasionally lifting objects up to 20 pounds

Horizon DEIB Statement:
Horizon is committed to fostering a respectful, inclusive environment where dignity, safety, and opportunity are core values. We uphold principles that support autonomy and authenticity, creating a culture of accountability and collaboration that prioritizes well-being, drives innovation, and expands opportunities for our employees, patients, and communities.
Disclaimers:
Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community.
This information is intended to provide a general overview of the position; it is not a full job description.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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