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Project Archivist Jobs in New York (NOW HIRING)

Nycarchivists

Archivist

Manhattan, NY · On-site

$66 - $75/hr

This two-year project will focus on increasing access to several collections through processing and selective digitization. The Archivist will work full-time onsite at a facility in Brooklyn in ...

Nycarchivists

Digital Archivist

Manhattan, NY · On-site

$100 - $110/hr

Oversee digitization projects by providing instructions on file naming and handling instructions to ... Work with HQ Archives Department to upload approved U.S. digital archives into database * Work on ...

Middlesex County

Archives Specialist

New Brunswick, NJ · On-site

Support special archives, preservation, and digitization projects as assigned. * Maintain scanning equipment and report maintenance or repair needs. * Perform data entry with a high level of accuracy ...

Middlesex County

Archives Specialist

New Brunswick, NJ · On-site

Support special archives, preservation, and digitization projects as assigned. * Maintain scanning equipment and report maintenance or repair needs. * Perform data entry with a high level of accuracy ...

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Project Archivist information

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$5

$24

$33

How much do project archivist jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for project archivist in New York is $24.55, according to ZipRecruiter salary data. Most workers in this role earn between $20.00 and $33.65 per hour, depending on experience, location, and employer.

What is a project archivist?

Project Archivists are professionals who manage, organize, and preserve collections of historical documents, records, or artifacts for a specific project or limited duration. They typically appraise, arrange, describe, and provide access to materials, ensuring their long-term preservation and accessibility. Project Archivists may work in museums, libraries, universities, corporations, or government agencies, often focusing on a particular collection or archival initiative. Their work is essential for maintaining the integrity and usability of valuable records and historical materials.

What are some common challenges faced by project archivists when managing large-scale archival projects?

Project Archivists often encounter challenges such as handling unorganized or fragile materials, balancing preservation with access needs, and meeting tight project deadlines. They must also navigate varying metadata standards and coordinate with multiple stakeholders, including donors and institutional staff. Effective communication, strong organizational skills, and adaptability are essential for overcoming these hurdles and ensuring successful project completion.

What are the key skills and qualifications needed to thrive as a project archivist, and why are they important?

To thrive as a Project Archivist, you need expertise in archival theory and practice, information organization, and a degree in library science, archival studies, or a related field. Familiarity with archival management systems (such as ArchivesSpace), digitization tools, and relevant metadata standards like DACS or EAD is typically required. Strong attention to detail, organizational skills, and effective communication help ensure materials are accurately processed and described. These skills are crucial for preserving and providing access to valuable historical records efficiently and according to best practices.

What are popular job titles related to Project Archivist jobs in New York?

For Project Archivist jobs in New York, the most frequently searched job titles are:

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Project Archivist jobs near you
Infographic showing various Project Archivist job openings in New York as of August 2026, with employment types broken down into 92% Full Time, 5% Part Time, and 3% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $51,054 per year, or $24.5 per hour.

The Shelby White and Leon Levy Processing Archivist

The-New-York-Botanical-Garden

Manhattan, NY • On-site

$60 - $73/hr

Other

Medical, Dental, Retirement, PTO

Posted 4 days ago

Key responsibilities

  • Arrange and describe archival collections of organizational records.

  • Prepare finding aids in ArchivesSpace and create cataloging records for processed collections.

  • Rehouse, label, and oversee conservation needs of collection items.

Job description

Title

The Shelby White and Leon Levy Processing Archivist

Reports To

Curator of Special Collections, Research and Archives

Position Summary

This is a two-year, temporary full time, grant funded position. The Processing Archivist will be responsible for processing and providing access to the institutional records of The New York Botanical Garden. Reporting to the Curator of Special Collections, Research and Archives, this position will undertake arrangement, description, weeding and rehousing of the physical collections while integrating the use of ArchivesSpace software to create finding guides for research access.

The Project Archivist will be an integral member of a dynamic team that is committed to careful stewardship and preservation of collections and to increasing access and discoverability of the Garden’s unique holdings. This position will work closely with conservators to properly house, label and conserve collection items as needed.

Specific Duties & Responsibilities
  • Arrange and describe archival collections of organizational records.
  • Prepare finding aids in ArchivesSpace in accordance with local and national standards.
  • Create monthly progress reports of activities.
  • Weed out duplicate materials following established policy.
  • Work with Digital Technician to oversee digitization of selected archival materials after processing.
  • Meet with Special Collections Cataloger to create cataloging records for processed collections.
  • Collaborate with NYBG conservators to determine conservation needs for the organizational records.
  • Rehouse and label collections containers as needed.
  • Perform other related duties as required.
Qualifications
  • Master’s degree from an ALA accredited library science program.
  • Archival certification or equivalent experience required.
  • Minimum of one-year experience in an archives or manuscripts repository creating descriptive records for archival collections.
  • A strong background in archival theory and practice, especially regarding arrangement and description.
  • Accurate record keeping and attention to detail.
  • Demonstrated knowledge of current standards for archival description (APPM, DACS, LC subject headings, authority control, and MARC 21).
  • Experience using Archive Space software.
  • Excellent oral and written communication skills as well as analytical, time-management and problem-solving skills.
  • Working knowledge of historical research methodology and experience with standard bibliographic tools.
  • Ability to work well independently and collaboratively in a production-oriented, team environment.
Physical Demands & Work Environment

While performing the duties of this position, the employee is required, at minimum, to sit for extended periods. Some retrieving and placement of collections is required. This would require the ability to remove archival boxes weighing up to 40 lbs. from shelves, push fully-loaded book carts, climb ladders, re-shelve boxes, and bend or stoop as necessary. Containers may need to be shifted within storage areas for retrieval and processing.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Baseline Work Schedule:

Monday through Friday, 35 hours per week. 9am - 5pm.

Salary

$66,950

Benefits
  • 15 Vacation Days
  • 13 Paid Holidays
  • 12 Sick Days
  • Health and Dental Insurance Coverage
  • 401K
  • Pension Plan

EOE

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