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Project Administrator Jobs in Illinois (NOW HIRING)

Dynomax Inc.

Project Administrator

Wheeling, IL · On-site

$26 - $32/hr

PROJECT ADMINISTRATOR - METAL FINISHING For 40 years, Dynomax, Inc. , a family owned business, has designed, manufactured, and developed high-precision machined components, electrical components ...

Dynomax Inc.

Project Administrator

Wheeling, IL · On-site

$26 - $32/hr

PROJECT ADMINISTRATOR - METAL FINISHING For 40 years, Dynomax, Inc. , a family owned business, has designed, manufactured, and developed high-precision machined components, electrical components ...

Black Box

Project Administrator

Dekalb, IL · On-site

Project Administrator - Field Service Operations (FSO), NASI Position Summary The Project Administrator provides essential administrative and project support to senior leadership and field service ...

USM

Project Administrator

Chicago, IL · On-site

Project Administrator Location: Chicago, IL Duration: 1+ year Primary Skills: Microsoft Project and Microsoft Project Server (2007-2010) Required skills: 2-3+ years' experience in Project or Program ...

University of Utah

PS Project Administrator

Campus, IL · On-site

Details Open Date 06/10/2026 Requisition Number PRN45328B Job Title PS Project Administrator Working Title PS Project Administrator Career Progression Track F Track Level FLSA Code Administrative ...

CAI

Data Center Project Administrator

Chicago, IL

$60K - $75K/yr

We are seeking a highly organized and detail-oriented Project Administrator to support our growing Mission Critical team. This individual will play a key role in ensuring project documentation ...

CAI

Data Center Project Administrator

Chicago, IL · On-site

$60K - $75K/yr

We are seeking a highly organized and detail-oriented Project Administrator to support our growing Mission Critical team. This individual will play a key role in ensuring project documentation ...

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How much do project administrator jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for project administrator in Illinois is $28.06, according to ZipRecruiter salary data. Most workers in this role earn between $21.20 and $32.36 per hour, depending on experience, location, and employer.

What is a project administrator?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What are the key skills and qualifications needed to thrive as a project administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.

How does a project administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrator a good job?

A project administrator is a role that involves coordinating project activities, managing schedules, and supporting project teams, often requiring skills in organization and communication. It can be a good job for those interested in project management and administrative work, with opportunities for career advancement and certification such as PMP. Job satisfaction depends on individual preferences and the work environment.
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Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Illinois as of August 2026, with employment types broken down into 90% Full Time, 7% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution, with an average salary of $58,364 per year, or $28.1 per hour.

Project Administrator

Dynomax Inc.

Wheeling, IL • On-site

$26 - $32/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Job description

PROJECT ADMINISTRATOR - METAL FINISHING

For 40 years, Dynomax, Inc., a family owned business, has designed, manufactured, and developed high-precision machined components, electrical components, injection molding and tooling, sub-assemblies, automated work cells, specialty machines, and machine tool spindles.   We are growing and need ambitious employees who want to make a difference and are willing to accept the challenges and grow with and within the company.

Dynomax, Inc is expanding! Our Metal Finishing team, is growing and we are seeking a Project Administrator who will guide the projects through to completion, ensuring client needs are met according to the project plan and requirements. This is a great opportunity for a highly organized individual with a strong manufacturing background who is ready to take the next step in their career. Experience working in a manufacturing environment is strongly preferred.

Project Administrator Responsibilities include:

  • Carry out project action items as defined by the Project Manager
  • Participate in project specific meetings/take meeting notes
  • Create customer Pro Forma invoicing and send, receive and process purchase orders
  • Review of invoices with accounting to ensure all information is correct before sending to customers.
  • Follow-up with appropriate departments to assure products and processes are progressing to meet the customer’s needs.
  • Create and maintain sale order documentation in both Epicor and paper files
  • Maintain the monthly goal spreadsheet
  • Interface with customers and suppliers to obtain product specific information
  • Maintain project history electronically and hard copies (when applicable)
  • Notify engineering team of revision changes on job-related documentation

What we are looking for in a Project Administrator:

  • Knowledge of administrative procedures such as word processing and managing files and records
  • Knowledge of principles and processes for providing customer and personal services
  • Ability to effectively communicate with external vendors, suppliers, customers and internal employees at all levels of the organization
  • Proficiency in Microsoft Office and advanced knowledge of Excel and/or spreadsheets
  • Ability to manage tasks with aggressive deadlines

Project Administrator Benefits include:

  • Medical, dental, and vision insurance
  • Company-paid life insurance
  • 401(k) Plan with a generous Company match
  • Paid holidays, vacation days, PTO days
  • Optional FSA and Identity Theft Protection
  • Optional Short Term Disability, Accident, Critical Illness, and Supplemental Life Insurance
  • Discretionary annual bonus

Manufacture a great career with Dynomax!

Dynomax provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.