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Programs Assistant Jobs in Vaughan, ON (NOW HIRING)

City of Toronto

PAYROLL PROGRAM ASSISTANT 1

Toronto, ON · Hybrid

CA$40.08 - CA$43.91/hr

Directs and coordinates activities of the Payroll Program Assistant 2 and administrative staff, as it relates to both manual entry and electronic uploads of payroll into SAP, in line with information ...

Cna

Senior Underwriter, Programs

Toronto, ON

CA$90K - CA$120K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Programs specialization. Works within specific limits of authority on assignments requiring ...

J Dass

HR Officer

Vaughan, ON · On-site

CA$50K - CA$60K/yr

Support employee onboarding, orientation, and training programs. * Assist with performance management processes and employee development initiatives. * Respond to employee inquiries regarding HR ...

TSMG

Operations (Ops) Team Lead

Toronto, ON

Provide insight, guidance, Continual Service Improvement and Service Assurance support * Assist in driving service improvement programs and initiatives * Ensuring RCA contains the proper analysis ...

Hatch

Pyrometallurgy Engineering Trainee

Mississauga, ON

CA$81K - CA$84K/yr

... programs * Assist with preparation of engineering documents and calculations, such as mass and energy balances, design criteria, engineering reports, process facility layout, hazard studies, cost ...

Hatch

Pyrometallurgy Engineering Trainee

Mississauga, ON

CA$81K - CA$84K/yr

... programs * Assist with preparation of engineering documents and calculations, such as mass and energy balances, design criteria, engineering reports, process facility layout, hazard studies, cost ...

St Albans Club

Children's Program Mentor

Toronto, ON · On-site

Key Responsibilities Program Planning & Delivery * Assist in planning and facilitating engaging daily after-school programming. * Deliver age-appropriate recreation, sports, literacy, homework ...

Bison Transport

Safety Counselor

Mississauga, ON

Maintain accurate documentation, reports, and records related to driver performance, incidents, progressive discipline, and recognition programs. * Assist with accident management activities ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Vaughan, ON?

The most popular types of Programs jobs in Vaughan, ON are:

What cities near Vaughan, ON are hiring for Programs Assistant jobs?

Cities near Vaughan, ON with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Vaughan, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, and 4% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

Graduate Program Assistant

University of Toronto

Toronto, ON • On-site

CA$67K/yr

Full-time

Posted 13 days ago

Job description

Date Posted: 08/13/2026
Req ID: 49841
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Position Number: 00056506
Existing Vacancy: Yes

Description:

About us:
The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada's commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise - Here's where it changes - to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.
Your opportunity:
The Rotman Office of Recruitment, Admissions and Business Development (RABD) recruits and admits talented professionals who aim to push their limits, expand their creativity and develop their leadership potential via one of the School's 12 graduate management programs. The RABD team will achieve this goal using industry-standard best practices in strategic enrolment management (SEM).
As a Graduate Program Assistant, you will be part of an innovative, dynamic and collaborative team committed to delivering an exceptional experience for prospective candidates of Rotman's graduate programs. A critical member of the RABD team, this role will lead initiatives to admit both domestic and international students to Rotman's suite of 12 graduate business programs. The Graduate Program Assistant will support the front line activities and act as the first point of contacts for general inquiries, provide admission support and financial aid and/or award support for prospective students.
Creating a welcoming environment for all candidates who interact with the Rotman School. Reporting to the Associate Director, Admissions Operations, you will work with colleagues across the RABD portfolio and the Rotman School to achieve the School's recruitment goals, and be a key contributor to a dynamic and SEM-driven recruitment and admissions operation dedicated to shaping the incoming classes of transformational graduate business programs at the University of Toronto.
Your responsibilities will include:

  • Acting as the first point of contact for general enquiries
  • Responding to enquiries within the defined scope of the role and redirecting as appropriate
  • Scheduling appointments for prospective students, applicants, and current students to addressindividual needs
  • Providing detailed information regarding admission requirements to prospective students andapplicants
  • Determining logistical details required for the execution of admissions processes
  • Disseminating program materials to prospective students and applicants
  • Resolving issues that may occur during events and escalating problems as required
  • Supporting the planning and coordination of recruitment activities.

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum two years working in recruitment, admissions, student affairs or a customer oriented related area
  • Experience developing and maintaining records and files.
  • Solid working knowledge of a CRM software (preferably Salesforce) and University student information system(preferably ROSI)
  • Be a detail oriented individual; excellent time management; able to follow specific instructions.
  • Excellent problem-solving, organizational and administrative skills.
  • Excellent customer service skills, and interpersonal skills, with the ability to communicateeffectively with students, staff and faculty.
  • Demonstrated advanced skills in using MS Office, including but not limited to Excel and Mail Merge


To be successful in this role you will be:

  • Diligent
  • Efficient
  • Multi-tasker
  • Possess a positive attitude
  • Proactive
  • Team player

Closing Date: 08/24/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

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