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Programs Assistant Jobs in Elora, ON (NOW HIRING)

Linamar

Gauge Technician

Guelph, ON · On-site

Work with Quality Engineers to develop Gauge Plan on new programs. * Assist in the training of employees in the proper use of gauges and inspection equipment. * Coordinate Measurement Systems ...

University of Waterloo

Program Manager

Waterloo, ON

Has primary responsibility for supervising research assistants, research students and casual staff. Knowledge Translation and Communication * Leads the development of knowledge mobilization products ...

Pillway

Pharmacy Assistant

Brampton, ON · On-site

CA$20 - CA$25/hr

Diploma from a Pharmacy Assistant accredited program preferred. * Previous experience in a pharmacy setting strongly preferred. * Strong organizational and multi-tasking abilities. * Excellent ...

Dynacare

Lab Assistant

Orangeville, ON · On-site

CA$20 - CA$23.75/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Milton, ON · On-site

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Kitchener, ON · On-site

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Guelph, ON

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Guelph, ON · On-site

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Kitchener, ON

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Acton, ON · On-site

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

Dynacare

Lab Assistant

Kitchener, ON · On-site

CA$21 - CA$23.25/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... Access a health and wellness benefits program that supports you and your loved ones * Grow and ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities near Elora, ON are hiring for Programs Assistant jobs?

Cities near Elora, ON with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Elora, ON as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Program Assistant - St. Mary's Health Program

Kitchener, ON • On-site

St. Joseph's Home Care
See more jobs at St. Joseph's Home Careexternal

CA$19.15 - CA$29.12/hr

Part-time

Posted 6 days ago

Job description


Program Assistant
St. Mary’s Health
 
Number of Openings:1Division:St. Mary’s HealthFull/Part Time/Casual:Part-TimeProgram:St. Mary’s Health @ HomeRegular/Temporary:RegularLocation:Kitchener, Waterloo, Cambridge & GuelphUnion:Non-UnionHours of Work:Tuesdays & Thursdays
8:30 am-4:30 pm
*approx. 15 hours bi-weeklyPosting Date:August 20, 2026Closing Date:Until FilledWages:$19.15 - $29.12 per hourFrench Language Skill Requirement:N/AThis posting is for a current vacancy.
POSITION SUMMARY:
The Program Assistant is an administrative resource providing general clerical and admin support to various clinical programs.  The Program Assistant is responsible for data entry, collection of data, running reports, internal customer service, and other administrative tasks.  The program assistant is also responsible for the scheduling of the clinical field staff, assisting with payroll processing, and being the first point of contact for clinical field staff inquiries.   Additional responsibilities may include organization of events, ordering equipment / supplies, or participating on committees.
The program assistant will assist other Clinical Managers in the successful day to day operation of the program. 
CORE DUTIES AND RESPONSIBILITIES
  • Performing general clerical functions (typing, filing, copying, faxing, correlating etc.)
  • Transferring information from various sources into computer software (e.g. Procura, Excel)
  • Using software to run reports and generate information as requested
  • Preparing letters, notices and other general documents for use in the Program
  • Entering data into pre-established templates, spreadsheets and other forms
  • Generating new reports, summaries, lists and forms as needed
  • Coordinating program scheduling of field staff hours
  • Fielding clinical staff calls regarding scheduling, relaying scheduling information to Clinical Managers
  • Performing the data entry function as related to payroll information at the program level
  • Collaborating with the Clinical Managers and/or the Payroll Coordinator in the accurate and efficient processing of payroll related information
  • Performing general reception and phone duties within the program
  • Assisting with program documentation, file management, mail and/or deliveries
  • Working with team members to find continuous improvement initiatives and actions, making suggestions and offering team input
  • Assisting other staff members in the execution of their duties as required
  • Assisting with various program audits and surveys (hand hygiene audits, client satisfaction survey etc.)
  • Ordering program supplies, as directed by the Clinical Managers
  • Participating in program discussions, working groups, committees or other collaborative activities
  • Following standard program procedures
  • Participating in special projects
  • Other duties as required or requested

CORE COMPENTENCIES
  • Regularly demonstrates our mission, vision and values:
    1. Support compassionate care, faith and diversity
    2. Deliver quality care, pursue and share knowledge, respect diversity, remain faithful
    3. Commit to working everyday with dignity, respect, service, justice, responsibility and enquiry
  • Ability to work cooperatively with others; sharing information and utilizing the information from others
  • Actively promotes a healthy, supportive and inclusive work environment
  • Proactively contributes to initiatives, supporting and encouraging positive change
  • Ability to demonstrate effective decision making within the scope of the role
  • Skilled at thinking about creative solutions to everyday problems
  • Solid team-based approach to everyday work activities
  • Good communication skills both verbal and written, with an excellent customer service mind set
  • Positive and professional, with a “can do” attitude
  • Willingness to regularly go the extra mile and actively support co-workers
  • Ability to follow direction and listen to instruction
  • Proven ability to be detailed oriented
  • Maintaining on-going compliance to corporate policies and procedures, health and safety regulations, and relevant external standards
  • Participating in both internal and external training requirements
  • Participating in quality improvement initiatives
  • Maintaining the privacy and confidentiality of all personal health records (including both client and personal), and following all the privacy and confidentiality requirements of any and all electronic medical record systems used (including but not limited to Procura and HPG)

QUALIFICATIONS:
  • Medical Terminology Diploma, preferred
  • 1-2 years previous administrative related experience, required
  • Basic understanding of Microsoft Office and Excel software, required
  • Previous experience working in a similar Admin Assistant or Clerical role, an asset
  • Experience working in a non-profit and/or unionized environment, an asset
  • Previous scheduling experience, required
  • Basic knowledge of scheduling software, and asset

St. Joseph’s Home Care is an equal opportunity employer, committed to equity, inclusiveness, and diversity across all our programs, practices, facilities, and team. AI is not used in our recruitment processes for the selection of candidates.
If you require any accommodations during the recruitment process, such as alternate formats of materials or accessible meeting rooms, please inform the hiring manager before your interview. Should you wish to conduct your interview in French, kindly contact our head office to arrange this in advance.
 

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