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Programs Assistant Jobs in Hamilton, ON (NOW HIRING)

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Program Assistant, Community Services

Ottawa, ON · On-site

CA$42K - CA$50K/yr

Enters data in the database for specific programs, collects and collates client data, produces ... Program Assistant, Community Services - 1355 Bank with your resume and a cover letter. This posting ...

Bison Transport

Safety Counselor

Mississauga, ON

Maintain accurate documentation, reports, and records related to driver performance, incidents, progressive discipline, and recognition programs. * Assist with accident management activities ...

Anson Place Care Centre

Recreation Aide

Hagersville, ON · On-site

CA$24.04/hr

Responsibilities: * Assist the Recreation Manager in calendar planning and program development of recreation activities designed to meet individual needs and interests, according to established ...

STRIVE Recruitment

Packer

Hamilton, ON

$21/hr

Promote compliance with HACCP, GMP, CFIA regulations, sanitation, allergen control, and company food safety programs * Assist with workflow planning and labour allocation to maximize production ...

TSA The Salvation Army TSA

Team Leader

Hamilton, ON

Frontline Direct Client Support Provide inclusive supports which can include treatment, or rehabilitation plans for individuals within the assigned Lawson Ministries programs Assist individuals in ...

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Hamilton, ON? The most popular types of Programs jobs in Hamilton, ON are:
What cities near Hamilton, ON are hiring for Programs Assistant jobs? Cities near Hamilton, ON with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Hamilton, ON as of July 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Program Assistant - Halton Programs

St. Joseph's Home Care

Oakville, ON • On-site

CA$19.15 - CA$29.12/hr

Temporary

Posted 14 days ago

Job description

Program Assistant – Temporary (6 Months)
 Number of Openings:1Division:Community Support ServicesFull/Part Time/Casual:Full TimeProgram:Halton Assisted Living ProgramsRegular/Temporary:Temporary (6 months)Location:Burlington / Oakville / MiltonUnion:Non-unionHours of Work:Days 8am-4pm / 8:30am-4:30pm
*Average 75 hours bi-weeklyPosting Date:July 22, 2026Closing Date:Until FilledWages:$19.15 - $29.12 per hour
Dependent on experienceFrench Language Skill Requirement:N/AThis posting is for a current vacancy. POSITION SUMMARY:
The Program Assistant – Halton Assisted Living Program (PA-HALP) is an administrative resource providing general clerical and admin support to a Community Support Services program.  The PA-HALP is responsible for data entry, collection of data, completing audits, running reports, internal customer service, and other administrative tasks as needed.  The PA-HALP is also responsible for assisting in the scheduling of clinical staff, Time Sheet processing, and being the first point of contact for clinical staff inquiries.   Additional responsibilities may include organization of events, order equipment / supplies, or participating on committees.
The PA-HALP assists the Supervisor –HALP and the Manager – HALP in the successful day to day operation of the program. 
CORE DUTIES AND RESPONSIBILITIES
 
  • Performing general clerical functions (typing, filing, copying, faxing, correlating etc.)
  • Transferring information from various sources into computer software (e.g. Excel)
  • Using software to run reports and generate information as requested
  • Preparing letters, notices, and other general documents for use in the Program
  • Entering data into pre-established templates, spreadsheets and other forms
  • Generating new reports, summaries, lists and forms as needed
  • Assisting with scheduling of field staff hours
  • Fielding clinical staff calls regarding scheduling, relaying scheduling information to Supervisor or Manager
  • Assisting with the data entry function as related to payroll information at the program level
  • Assisting with program documentation, file management, mail and/or deliveries
  • Working with team members to find continuous improvement initiatives and actions, making suggestions and offering team input
  • Assisting other staff members in the execution of their duties as required
  • Assisting with various program audits and surveys (hand hygiene audits, , client chart audits etc.)
  • Travelling between three sites within Halton Region (Milton, Oakville and Burlington) and to head office
  • Ordering program supplies, as directed by the program Manager or Supervisor
  • Participating in program discussions, working groups, committees or other collaborative activities
  • Following standard program procedures
  • Participating in special projects
  • Other duties as required or requested
  • Assisting with various program audits and surveys (hand hygiene audits, client satisfaction survey etc.)
  • Troubleshoot patient and staff issues as it relates to scheduling as needed
  • Ordering program supplies, as directed by the program Manager or Supervisor
  • Participating in program discussions, working groups, committees or other collaborative activities
  • Following standard program procedures
  • Participating in special projects
  • Other duties as required or requested

CORE COMPENTENCIES
  • Regularly demonstrates our mission, vision and values:
    1. Support compassionate care, faith and diversity
    2. Deliver quality care, pursue and share knowledge, respect diversity, remain faithful
    3. Commit to working everyday with dignity, respect, service, justice, responsibility and enquiry
  • Ability to work cooperatively with others; sharing information and utilizing the information from others
  • Actively promotes a healthy, supportive and inclusive work environment
  • Proactively contributes to initiatives, supporting and encouraging positive change
  • Ability to demonstrate effective decision making within the scope of the role
  • Skilled at thinking about creative solutions to everyday problems
  • Solid team-based approach to everyday work activities
  • Good communication skills both verbal and written, with an excellent customer service mind set
  • Positive and professional, with a “can do” attitude
  • Willingness to regularly go the extra mile and actively support co-workers
  • Ability to follow direction and listen to instruction
  • Proven ability to be detailed oriented
  • Maintaining on-going compliance to corporate policies and procedures, health and safety regulations, and relevant external standards
  • Participating in both internal and external training requirements
  • Participating in quality improvement initiatives
  • Maintaining the privacy and confidentiality of all personal health records (including both client and personal), and following all the privacy and confidentiality requirements of all electronic medical record systems used (including but not limited to Procura and HPG)
QUALIFICATIONS:
 
  • Medical Terminology Diploma, preferred
  • 1+ year previous administrative related experience, required
  • Proficient Understanding of Microsoft 365 and Excel software, required
  • Previous experience working in a similar PA role, or a non-profit environment, an asset
  • Previous scheduling or payroll experience, an asset
St. Joseph’s Home Care is an equal opportunity employer, committed to equity, inclusiveness, and diversity across all our programs, practices, facilities, and team. AI is not used in our recruitment processes for the selection of candidates.
If you require any accommodations during the recruitment process, such as alternate formats of materials or accessible meeting rooms, please inform the hiring manager before your interview. Should you wish to conduct your interview in French, kindly contact our head office to arrange this in advance.

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