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Programs Assistant Jobs in Pickering, ON (NOW HIRING)

CMHA Durham

Program Assistant - NPLC

Oshawa, ON · On-site

  • Medical

  • PTO

Adhere to CMHA Durham client safety programs including program policies as well as infection ... assist the organization in identifying and achieving quality outcomes for client safety. Report ...

JVS Toronto

Program Assistant, Job ID #5048

Toronto, ON · On-site

  • Medical

  • Dental

  • Retirement

  • PTO

Eligibility for benefits, pension and time-off programs varies by employment status. About the ... As a Program Assistant you will: * Provide administrative support, including editing and formatting ...

City of Toronto

PAYROLL PROGRAM ASSISTANT 1

Toronto, ON

CA$40.08 - CA$43.91/hr

  • Medical

  • Retirement

Directs and coordinates activities of the Payroll Program Assistant 2 and administrative staff, as ... Runs standard monthly Payroll Information Reports and ad hoc reports from SAP programs and internal ...

Aecon Group Inc.

Indigenous Hiring Program

Courtice, ON · On-site

... programs. The projects we build connect communities and power future generations. With deep roots ... to assist in screening and reviewing candidates. These tools are applied responsibly and in ...

Aecon Group Inc.

Indigenous Hiring Program

Oshawa, ON · On-site

... programs. The projects we build connect communities and power future generations. With deep roots ... to assist in screening and reviewing candidates. These tools are applied responsibly and in ...

J Dass

HR Officer

Vaughan, ON · On-site

CA$50K - CA$60K/yr

Support employee onboarding, orientation, and training programs. * Assist with performance management processes and employee development initiatives. * Respond to employee inquiries regarding HR ...

TSMG

Operations (Ops) Team Lead

Toronto, ON

Provide insight, guidance, Continual Service Improvement and Service Assurance support * Assist in driving service improvement programs and initiatives * Ensuring RCA contains the proper analysis ...

St Albans Club

Children's Program Mentor

Toronto, ON · On-site

Key Responsibilities Program Planning & Delivery * Assist in planning and facilitating engaging daily after-school programming. * Deliver age-appropriate recreation, sports, literacy, homework ...

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What are the most commonly searched types of Programs jobs in Pickering, ON?

The most popular types of Programs jobs in Pickering, ON are:

What cities near Pickering, ON are hiring for Programs Assistant jobs?

Cities near Pickering, ON with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Pickering, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, and 3% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Program Assistant, Memory Care Unit

Baycrest

Toronto, ON

CA$27.43 - CA$28.14/hr

Part-time

Re-posted 20 days ago

Job description

Baycrest Residential Properties

 has an exciting opportunity for a

 

PROGRAM ASSISTANT (MAVEN)

Terraces Memory Care Unit

Posting Number: 9665

Position Type: Permanent Part-time  

Shift Type: Day-Evening, every weekend (subject to change)

Bi-Weekly Hours: 30 Hours, 7.5 hrs/shift

Union: SEIU Service Part-Time

Hourly Pay Rate: $27.43 - $28.14

Date Posted: February 25, 2026

Internal Closing Date: March 6, 2026

 

About Us

At Baycrest, senior living reflects a commitment to supporting people as they age with purpose, fulfilment and dignity through communities such as Baycrest Terraces and Two Neptune Drive in Toronto, Ontario — offering retirement living, assisted living, memory care and independent apartments for active older adults.

Each residence reflects Baycrest’s deep experience in aging and commitment to purposeful living, offering access to wellness supports, lifelong learning and a strong sense of belonging. Guided by our heritage and continually evolving to meet the needs of today’s older adults, JHA is shaping the next generation of senior living — creating vibrant, connected places where people can live with purpose, fulfilment and dignity at every stage of aging.

Job Summary

Program Assistants "Mavens" will be the primary contact for residents in the new Memory Residence at Baycrest Terraces. Centering around the Possibilities by Baycrest™ model, Mavens are PSW staff that uses a transformational approach to support persons living in the Memory Residence. The ideal candidate will be well rounded with community, cultural, geriatric and clinical care experiences.

"Mavens" must be PSW certified but, due to the scope of the role, are classified as Program Assistants in the collective agreement.

Key Responsibilities

  • Responsible for delivering the overall Possibilities experience to residents and their families by embodying the model of care and its philosophy and values into daily practice
  • Initiates and maintains a relationship with the resident, their family and other care providers to enable trust, open communication and a care community
  • Provides a daily care experience to residents, enabling choice and autonomy while supporting the physical and personal care needs of the residents including but not limited to hygiene, grooming and dressing, feeding, toileting, recording daily nutrition, hydration, provision of skin care
  • Responsible for supporting the delivery of mealtime experiences including set up, food preparation, baking and feeding
  • Supports the co-design of the resident/client and family’s individualized Possibilities Plan and operationalizes the plan on a day to day basis, making modifications as required
  • Responsible for enabling each resident’s experience through supporting the execution of daily individual program plans, group social, recreational and activities in partnership with recreationists and the Possibilities Lead, Curator
  • Manage responsive behaviours through exploring and applying non pharmacological interventions including activities and strategies in order to meaningfully engage residents
  • Prepare daily programming space and activities day for individuals and groups based on their individual choices, interests and daily goals
  • Work closely with the Curator to inform and plan client experiences, core programs, activities needs, supplies, flexible schedules, volunteer supports and 3rd party Artists in Residence

Qualifications

  • Current P.S.W. certificate from a recognized community college or educational institute or equivalent combination of education and experience required
  • Completion of certificates in gerontology, activation or related course work is preferred
  • Ontario Secondary School Diploma or recognized equivalent is required
  • Grade 12 English equivalency
  • Certificate in U-First and/or Alzheimer Society for Dementia Care Training Program (DCTP) preferred
  • Completion Mental Health First Aid preferred
  • Certificate in Gentle Persuasive Approach (GPA) is preferred.
  • Certificate in Montessori Activities for Dementia is preferred.
  • Food Handling Certification preferred
  • Current Basic Cardiac Life Support (BCLS)
  • Experience working with individuals living with dementia in residential settings
  • Experience working with individuals with responsive behaviours
  • Ability to work independently and as a part of the interdisciplinary team, and effectively manage challenging situations
  • Excellent interpersonal, communication, organizational and problem solving skills

Required Skills
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