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Programs Assistant Jobs in Pickering, ON (NOW HIRING)

BFL Canada

Client Service Manager, Programs

Toronto, ON · Hybrid

  • Medical

  • Dental

  • Retirement

We are looking for a Client Service Manager to join our Programs team in our Toronto office! As a ... Support - Assist with the execution of client communications, presentations, and marketing ...

Emburse

Senior Customer Success Manager

Toronto, ON · Hybrid

Support Cross-Functional Programs : Assist with strategic team projects, including client reference requests, marketing initiatives, and cross-departmental programs. What you will Bring * Bachelor ...

Linds & Associates

Legal Assistant

Toronto, ON

Legal Assistant Downtown Toronto Our client, a premier business law firm in Canada is in need of a recent graduate of the Legal Assistant or Law Clerk program to join its team working as a Legal ...

Linds & Associates

Legal Assistant

Toronto, ON

Legal Assistant Downtown Toronto Our client, a premier business law firm in Canada is in need of a recent graduate of the Legal Assistant or Law Clerk program to join its team working as a Legal ...

MasterCard

Channel Sales Manager

Toronto, ON

... programs Assist in field marketing activities (e.g. staff a trade show booth, deliver sales presentations) All about you: Experience in the payments security and data space and familiarity with ...

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What are the most commonly searched types of Programs jobs in Pickering, ON?

The most popular types of Programs jobs in Pickering, ON are:

What cities near Pickering, ON are hiring for Programs Assistant jobs?

Cities near Pickering, ON with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Pickering, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, and 3% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Podcast & Media Production Intern - Events & TEDx Programs (Startup Programs)

Vosyn

Etobicoke, ON • On-site, Remote

$32/hr

Full-time

Re-posted 12 days ago

Job description

Company: NovaForge / AI Venture Lab

Location: Hybrid, Remote (both options available)

Duration: 520-hour internship (both full-time and part-time available)

Compensation: Hourly ($32/hour)

Start Date: Immediate placement + Flexible ongoing start dates

Company Overview:

Vosyn's NovaForge / AI Venture Lab is an accelerator and incubator at the forefront of driving Artificial Intelligence innovation, propelling impactful projects across diverse industries. Operating in the dynamic environment of Office146 at Etobicoke, NovaForge / AI Venture Labs nurtures cutting-edge advancements and provides a launchpad for transformative AI solutions. Supported by intelligent processes and industry-leading best practices, it offers start-ups the resources they need to thrive. Joining means becoming part of this vibrant ecosystem, where interns contribute to high-impact projects that shape the future AI. Our incubator fosters a spirit of entrepreneurship, underpinned by intelligent processes and leading industry practices. We're currently spearheading a considerable IPO initiative, a true unicorn in its genesis. We invite you to be part of our exciting journey and make your mark on the future of AI.

About the Role:

We are seeking a Podcast & Media Production Intern to join our AI Venture Lab initiative. This role will focus on producing podcast content, capturing event media, and supporting storytelling initiatives for NovaForge events and TEDx-style programs.

About the Placement:

We have a scheduled ongoing placement immediately and an ongoing bi-weekly placement until June. We are also screening candidates for our Summer and Fall of 2025 to align with academic internship schedules. Your placement can be either full-time or part-time, but must be a minimum of 520 hours. 520 mandatory hours are required to complete our program. We allow flexibility to avoid any conflicts with academic responsibilities. Please outline your ideal placement date or term and any constraints you may have.

What You'll Do:

1. Podcast Production: Plan, record, and edit podcast episodes featuring founders, investors, and industry leaders.
2. Event Media Coverage: Capture video, audio, and behind-the-scenes content during events.
3. Content Editing: Edit audio/video content for distribution across platforms.
4. Storytelling & Scripting: Assist in developing episode outlines, scripts, and narratives.
5. Distribution Support: Help publish and promote podcast episodes and media content.
6. Professional Development: Stay current with trends in podcasting, media production, and digital storytelling.
About You:

  • Educational Background: Currently pursuing or completed a Master's in business, public policy, communications, or related fields.
  • Experience: Demonstrated interest or experience in grant writing, research, or funding applications.
  • Writing Skills: Strong ability to write clearly, persuasively, and with attention to detail.
  • Research Skills: Ability to identify and analyze funding opportunities.
  • Communication Skills: Strong written and verbal communication.
  • Passion for AI & Business: Interest in innovation, startups, and funding ecosystems.

Don't worry if you don't check every box-what matters most is your passion for learning, curiosity, and your willingness to contribute to the team.

Additional Perks

  • Be part of the exhilarating journey of a start-up transitioning to an IPO.
  • Engage directly with senior management and advisory board members.
  • Hands-on experience in the AI startup ecosystem.
  • Opportunities to work closely with industry leaders and entrepreneurs.
  • Enhance your CV with a wide array of experiences unique to NovaForge / AI Venture Lab.
  • Get priority consideration for full-time roles post-internship.

Application Process

  1. Application Submission: Candidates are invited to submit their resumes and cover letters through our career portal.
  2. Written Questionnaire: Selected candidates will receive a set of 10 written questions to assess their fit and technical knowledge.
  3. Video Questionnaire: Candidates who successfully pass the written assessment will be asked to answer 10 additional questions to be submitted in a video format to further evaluate their skills and cultural fit. The ability to video record your answers will be required.
  4. Evaluation: Our team will review the responses to both questionnaires. Candidates who meet our criteria will be invited to the next stage.
  5. Orientation Session: Successful candidates will be invited to participate in an orientation session where they will learn more about NovaForge, our projects, and what to expect during the internship. After this session, you will be given the opportunity to opt-in if you believe that this internship is for you.

DEI and Workplace Safety

NovaForge AI Venture Lab is committed to fostering a diverse, equitable, and inclusive workplace where every employee feels valued and supported. We believe that diversity of thought, background, and experience enriches our company culture and enhances innovation. We are an equal-opportunity employer and encourage candidates from all walks of life to apply. As part of our commitment to creating a safe and healthy work environment, we prioritize workplace safety, adhering to all relevant regulations and promoting a culture of responsibility. We believe that a safe and inclusive workplace is essential for the well-being and success of our team members. Join us in building a workplace that values diversity, prioritizes equity, and ensures the safety and well-being of every individual.

Please note: At NovaForge, we hire on a rolling basis, so we encourage you to apply as soon as possible. While we operate with flexibility, we also cater to academic semester work terms to align with school schedules, ensuring a smooth transition for students joining us.

Be a part of a fast-growing global organization that values diversity of thought, experience, and culture. Our interns come from top universities worldwide, and we invite you to contribute, learn, and grow with us on this exciting journey.

Please note that only candidates who apply through our website will be considered for the role.

Apply Now!

https://vosyn.breezy.hr/

Employment Type: FULL_TIME

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