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Programs Assistant Jobs in Whitby, ON (NOW HIRING)

City of Toronto

PAYROLL PROGRAM ASSISTANT 1

Toronto, ON · Hybrid

CA$40.08 - CA$43.91/hr

Directs and coordinates activities of the Payroll Program Assistant 2 and administrative staff, as it relates to both manual entry and electronic uploads of payroll into SAP, in line with information ...

Cna

Senior Underwriter, Programs

Toronto, ON · On-site

CA$90K - CA$120K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Programs specialization. Works within specific limits of authority on assignments requiring ...

Aecon Group Inc.

Indigenous Hiring Program

Courtice, ON · On-site

... programs. The projects we build connect communities and power future generations. With deep roots ... to assist in screening and reviewing candidates. These tools are applied responsibly and in ...

J Dass

HR Officer

Vaughan, ON · On-site

Support employee onboarding, orientation, and training programs. * Assist with performance management processes and employee development initiatives. * Respond to employee inquiries regarding HR ...

TSMG

Operations (Ops) Team Lead

Toronto, ON

Provide insight, guidance, Continual Service Improvement and Service Assurance support * Assist in driving service improvement programs and initiatives * Ensuring RCA contains the proper analysis ...

Wing Assistant

Sales Enablement Trainer

Toronto, ON

CA$29K - CA$35K/yr

Wing Assistant is hiring a hands on Sales Enablement Trainer to level up our sales team - not with ... You'll start lean and resourceful - and as the program proves it drives revenue, it ears more ...

Apotex

Student, Marketing (12-month term)

North York, ON

CA$18 - CA$24.50/hr

Events & Programs * Assist in preparing marketing materials for tradeshows and events (e.g., print materials, booth assets) * Provide logistical and administrative support for event execution * Works ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Whitby, ON?

The most popular types of Programs jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Programs Assistant jobs?

Cities near Whitby, ON with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Program Assistant - Limited Term

Ontario Tech University

Oshawa, ON • On-site

Full-time

Posted 7 days ago

Job description

Job Summary: The Program Assistant will provide administrativesupport, and contribute to strategies and processes that will further developcooperative education. Acting as a key liaison with the Academic Advisingdepartment, the Program Assistant will also advise and direct students on allprogram matters pertaining to the co-op and internship program, as well astheir academic program upon their return. 

Responsibilities/accountabilities: 

Administrative and Program Coordination

  • Provide administrative support to co-op programming
  • Respond to general inquiries from students, faculty, staff, industry and community stakeholders
  • Facilitate submission of all work reports
  • Design surveys and facilitate coordination of meetings
  • Coordinate offsite employer and studentplacement visits

Program Promotion and Event Support

  • Assists with the creation and maintenance of promotional materials related to co-op
  • Market and promote student participation in employment related events such as job fairs and recruitment sessions
  • Participate in and support Open Houses andrelated institutional activities

Student Support

  • Provide guidance and support to students withregards to eligibility criteria for co-op and internship programs, and providestrategies to ensure eligibility is met

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