Programs Assistant Jobs in Vaughan, ON (NOW HIRING)

Date Posted: 05/29/2026
Req ID: 48343
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
Position Number: 00054516
Existing Vacancy: Yes

Description:

About us:
The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada's commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise - Here's where it changes - to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.
Your opportunity:

Working under the Director, Program Services & Student Life the Program Manager is responsible for meeting program objectives by managing delivery and student services to the diverse Specialized Programs students.
The Program Manager is responsible for all aspects of operational workflow planning and management working closely with the program staff to align the academic programming with the administrative and program support function as well as with quality client service. The Program Manager's responsibilities will include the planning and support for the delivery of all extra-curricular and co-curricular, pre-program events and activities, orientation and in-program events and guest speakers. The Program Manager will liaise with counter parts providing program services to other Rotman student populations ensuring that the specialized programs 'interests, needs and schedules are well represented in planning and delivering services. The Program Manager will work all Rotman Program Services teams to prepare and deliver joint initiatives and events, for example, convocation.
The Program Manager also assumes responsibility for the development and updating of all communication materials related to Program Services including the student communications, newsletters and the coordination of regular updates to this material and the Student Directories. The incumbent ensures that the website and online student resources are updated in a timely manner, again liaising with staff and faculty as appropriate to ensure a coordinated communications delivery. The Program Manager will provide support to faculty members at Rotman and internationally, assemble course materials, assist them with their teaching needs to help manage the classroom experience.

Your responsibilities will include:

• Overseeing day-to-day operational needs and service delivery requirements of programs
• Acting as the first point of contact for program-related enquiries
• Working closely with the Associate Directors, ProgramServices and Academic Directors to deliver an exceptional program
• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding ofan individual's background.
• Determining a logistical details and activities for events and/or programming
• Organizing, summarizing and circulating program and/or course evaluations
• Analyzing service delivery and/or internal processes and recommending improvements
• Coordinating the preparation and distribution of program and/or course material

Essential Qualifications:

• or acceptable combination of equivalent experience.
• Minimum four years related administrative experience in planning, organizing and managing programs.
• Demonstrated experience in supporting curriculum planning, and academic program delivery.
• Experience with online learning tools and event management.
• Experience and sound knowledge of best practices in advising and student services
• Experience working in a fast-paced, high-pressure and high-volume service-oriented environment, with a demonstrated ability to meet tight deadlines and focus on attention to detail
• Demonstrated high level of customer service skills
• Demonstrated ability to speak in large group settings
• Highly developed oral and written communication skills
• Demonstrated abilityto meet different deadlines and manage competing priorities
• High customer service skills with sensitivity to various levels of expectation from corporate executives, faculty, staff and suppliers
• Strong computer skills with demonstrated working knowledge of computer software and products, online textbooks as well as MS Office

Assets (Nonessential):

• Experience working in a University setting with graduate students
• Experience with Quercus, MS Teams and Zoom
• Strong computer skills with demonstrated working knowledge of computer software and products, online textbooks as well as MS Office

To be successful in this role you will be:

• Adaptable
• Communicator
• Multi-tasker
• Organized
• Responsible
• Team player

Closing Date: 06/08/2026, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services
Recruiter: Diane A Hughes

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.