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Programs Assistant Jobs in Toronto, ON (NOW HIRING)

TSMG

Operations (Ops) Team Lead

Toronto, ON

Provide insight, guidance, Continual Service Improvement and Service Assurance support * Assist in driving service improvement programs and initiatives * Ensuring RCA contains the proper analysis ...

Kensington

Intern - Partnership Marketing

Toronto, ON · On-site

In this role, you will support proposal development for co-op programs, assist with partner communications and data gathering, help manage campaign administration, and contribute to post-campaign ...

Wing Assistant

Sales Enablement Trainer

Toronto, ON · On-site

CA$29K - CA$35K/yr

Wing Assistant is hiring a hands on Sales Enablement Trainer to level up our sales team - not with ... You'll start lean and resourceful - and as the program proves it drives revenue, it ears more ...

Michaels Stores

Customer Experience Manager

Milton, ON

CA$18.60 - CA$22.90/hr

Manage and execute shrink and safety programs * Assist with cash reconciliation and bank deposits * Assist with inventory processes to include Return to Vendor (RTV) and Advance Shipping Notice (ASN ...

PACT

HR Coordinator

Mississauga, ON · On-site

Track and maintain employee training records and support project training programs. * Assist in the development and implementation of training and professional development initiatives. * Participate ...

PACT

HR Generalist

Mississauga, ON · On-site

Track and maintain employee training records and support project training programs. * Assist in the development and implementation of training and professional development initiatives. * Participate ...

STRIVE Recruitment

Packer

Hamilton, ON

$21/hr

Promote compliance with HACCP, GMP, CFIA regulations, sanitation, allergen control, and company food safety programs * Assist with workflow planning and labour allocation to maximize production ...

TSA The Salvation Army TSA

Team Leader

Hamilton, ON · On-site

Frontline Direct Client Support Provide inclusive supports which can include treatment, or rehabilitation plans for individuals within the assigned Lawson Ministries programs Assist individuals in ...

Extendicare

Resident Programs Aide

Oshawa, ON

Resident Programs Aide- Extendicare Day shift (8:30 am-4:30 pm) At Extendicare, we believe that ... Extendicare and affiliated organizations including our partner homes in Extendicare Assist, ...

Extendicare

Resident Programs Aide

Oshawa, ON

Resident Programs Aide- Extendicare Evening shift (12:00 pm - 8:00 pm) At Extendicare, we believe ... Extendicare and affiliated organizations including our partner homes in Extendicare Assist, ...

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All JobsPrograms JobsPrograms Assistant JobsPrograms Assistant Jobs in Toronto, ON

Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Toronto, ON? The most popular types of Programs jobs in Toronto, ON are:
What cities near Toronto, ON are hiring for Programs Assistant jobs? Cities near Toronto, ON with the most Programs Assistant job openings:
Programs Assistant jobs near you

Operations (Ops) Team Lead

TSMG

Toronto, ON

Full-time

Re-posted 4 days ago

Job description

The Operations (Ops) Team Lead role assists in overseeing day-to-day operations, providing guidance and management where needed to the Drivers. The Ops Lead reports to the Country Manager.
Primary Responsibilities:
  • Manage team of Data Collection Driving Operations field resources
  • Drives day-to-day operations following standard operating procedures
  • Assist in identifying knowledge gaps, coaching, mentoring and the professional development field surveyors
  • Conduct periodic reviews with teams and Program Managers
  • Facilitate teams meetings to disseminate relevant information to the Team
  • Collaborate with other Team members to manage the collective workload and coordinate various logistics including coverage for Team members as needed
  • Provide Subject Matter Expert (SME) advice on regional issues and concerns
  • Assist with strengthening relationships with: Internal/ External Customers and vendor/partner organizations
  • Participate in weekly and monthly business review meetings with internal and external stakeholder
  • Assist in gathering and analyzing reporting details
  • Provide status reports (weekly, monthly, etc.) as required
  • Support with special projects; Invoice verification, and reporting metrics as needed
  • Work with internal teams and external vendor/partner teams to provide resource planning support (work plan allocation/management/logistics/etc.) for applicable projects and programs
  • Assist with creating/maintaining resource forecast in conjunction with customer for vendor/partner sourcing organization
  • Assist in adherence to quality, safety and financial controls
  • Identify and monitor performance trends and take necessary corrective actions to meet
  • SLA targets and ensure customer satisfaction.
  • Provide insight, guidance, Continual Service Improvement and Service Assurance support
  • Assist in driving service improvement programs and initiatives
  • Ensuring RCA contains the proper analysis methodology, documented actions, root cause identification and effective proactive and corrective actions.
  • Escalate issues (performance/functional) to management team as needed
  • Additional duties as defined
Required qualifications:
  • Experience as a people manager, and/or operations lead
  • Strong written and verbal communication skills
  • Able to work at a fast pace, manage a heavy flow of emails, and be interruptible to address urgent program issues
  • Great people management skills (effective communication, understanding, respectful, able to build rapport, set clear expectations, give constructive feedback, etc.)
  • Self-motivated with a proven track record
  • Team player and willing to assist when and where needed
  • Ability to analyze data and establish measurable action plans to improve performance
  • Ability to travel
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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