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Programs Assistant Jobs in Florida (NOW HIRING)

Ultimate LLC

Program Assistant

Pinellas Park, FL · On-site

$20/hr

The PAT+ Program Assistant functions as part of a team by providing ongoing administrative and data processing support to program staff. This includes general office support, typing, filing, working ...

Meridian Behavioral

Program Assistant

Lake City, FL · On-site

$16.32/hr

About the Role Do you enjoy keeping things organized, supporting teams, and helping programs run successfully behind the scenes? Meridian Healthcare is seeking a Program Assistant to provide ...

BOLEY CENTER

TIEH Program Assistant

Clearwater, FL · On-site

The TIEH Program Assistant will assist with the coordination of referrals, admissions and data management for the Substance Abuse & Mental Health Services Administration (SAMSHA) and the Department ...

BOLEY CENTER

TIEH Program Assistant

Clearwater, FL · On-site

$34K - $43K/yr

The TIEH Program Assistant will assist with the coordination of referrals, admissions and data management for the Substance Abuse & Mental Health Services Administration (SAMSHA) and the Department ...

The Arc Gateway Inc

Program Assistant

Gulf Breeze, FL · On-site

$32K - $41K/yr

... enhancing programs that empower those we support to pursue their dreams and reach their full ... SUMMARY: The Program Assistant supports a day program located in Gulf Breeze (south) that is ...

Pace Center For Girls

Program Assistant

Palm Springs, FL · On-site

$22/hr

... programs based on a gender-responsive, strength-based and trauma informed framework. Team members ... Assist in the administration of the Behavior Modification program. • Maintains the stock for the ...

Pace

Program Assistant

Palm Springs, FL · On-site

$22/hr

... programs based on a gender-responsive, strength-based and trauma informed framework. Team members ... Assist in the administration of the Behavior Modification program. • Maintains the stock for the ...

Pace

Program Assistant

Palm Springs, FL · On-site

$22/hr

... programs based on a gender-responsive, strength-based and trauma informed framework. Team members ... Assist in the administration of the Behavior Modification program. • Maintains the stock for the ...

West Coast University, Inc.

Program Assistant

Doral, FL · On-site

$35K - $45K/yr

As a Program Assistant for a certified Great Place to Work, you will provide administrative support ... programs. Through your daily activities and interactions, you will help students to do more than ...

West Coast University, Inc.

Program Assistant

Doral, FL

$35K - $45K/yr

As a Program Assistant for a certified Great Place to Work, you willprovide administrative support ... programs. Through your daily activities and interactions, you will help students to do more than ...

West Coast University

Program Assistant

Miami, FL · On-site

$35K - $45K/yr

As a Program Assistant for a certified Great Place to Work, you will provide administrative support ... programs. Through your daily activities and interactions, you will help students to do more than ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Florida?

The most popular types of Programs jobs in Florida are:

What cities in Florida are hiring for Programs Assistant jobs?

Cities in Florida with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Program Assistant

Pinellas Park, FL • On-site

Ultimate LLC
Software Development • 1 - 5K employees
Learn more about Ultimate LLCexternal

$20/hr

Other

Medical, Dental, Vision, Life, PTO

Posted 5 days ago

Job description

Job Description
Ultimate Staffing is actively seeking a dedicated and organized Program Assistant to join their client's team in Florida. This position is designed for a proactive individual who thrives in a collaborative environment, providing essential administrative support to the program staff.
Responsibilities:
The PAT+ Program Assistant functions as part of a team by providing ongoing administrative and data processing support to program staff. This includes general office support, typing, filing, working on record-keeping systems, maintaining client file information, answering the telephone, scheduling appointments, tracking expenditures, maintaining inventory, ordering, and coordinating activities of the program.
Job Responsibilities:

  • Processes all incoming referrals in a timely manner. Contact all new referrals via telephone and mailed letter. Updates and tracks the status of caseloads daily to ensure maximum operation of the program. Contacts referral sources as needed to gather additional information.
  • Coordinates the purchase of inventory tracking of all items (office and service delivery) needed to conduct business and ensures adequate inventory is available.
  • Answers phone and directs inquiries to appropriate staff in a professional manner.
  • Responsible for providing administrative support to the team and the Program Director, which includes reconciling petty cash and credit card bills, maintaining the client case log, scheduling appointments, opening mail, filing, preparing correspondence, and other activities.
  • Responsible for developing agenda and minutes for all internal staff meetings. Responsible for maintaining Staff Meeting binder.
  • Responsible for preparing flyers for team special functions and trainings, such as the Group Connections. Responsible for coordinating community outreach. Responsible for maintaining Group Connection, staff meeting, and incentives binders.
  • Interfaces with various vendors, organizations, and personnel to ensure smooth daily operations. Acts as liaison to Central Registration. Responsible for sending updated reports to central Registration.
  • Responsible for coordinating FSI requests with JWB using ISHIS and Share Point.
  • Responsible for maintaining data quality of MIECHV ETO system by entering data into ETO and Penelope.
  • Completes other duties as required by Program or agency needs in order to promote and strengthen the mission.
  • Utilizes ETO software to track program evaluation.
Knowledge, Skills, and Qualifications:
  • High school diploma or equivalent and 3 years of clerical experience.
  • 3 years' experience as an administrative assistant in an office environment. Must have previous experience with excel spreadsheets; as well as inputting, managing, and analyzing programmatic data.
  • Knowledge and skills necessary for client data input in grant and state reporting systems as needed.
  • Excellent written and verbal communication skills.
  • Must be able to work independently and effectively.
  • Can demonstrate sound judgment, dependability, and good teamwork and communication skills.
  • Has a tactful, pleasant, and friendly approach in dealing with residents, staff, guests, and individuals within the community.
  • Is capable of meeting the physical demands of the position as outlined below.
  • Has the ability to work flexible hours as needed.
  • Can travel within Pinellas County and state as needed; must be flexible with respect to daily work location.
Work Hours:
Monday - Friday, 1st Shift
Benefits:
  • No Group Health Insurance - Offer Vision and Dental
  • Long Term Disability (LTD) and Short Term Disability (STD)
  • Life Insurance
  • Engage PEO free Telehealth
  • 42 days off a year with PTO and holidays - Closed the week of Christmas to New Year
Additional Details:
Max Pay is $20 per hour. Min Pay is $18 per hour.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.
Job Reference: JN -082026-429443

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