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Programs Assistant Jobs in Miami, FL (NOW HIRING)

West Coast University, Inc.

Program Assistant

Doral, FL · On-site

$35K - $45K/yr

As a Program Assistant for a certified Great Place to Work, you willprovide administrative support ... programs. Through your daily activities and interactions, you will help students to do more than ...

West Coast University, Inc.

Program Assistant

Doral, FL · On-site

$35K - $45K/yr

As a Program Assistant for a certified Great Place to Work, you will provide administrative support ... programs. Through your daily activities and interactions, you will help students to do more than ...

Pine Crest School

After School Assistant

Fort Lauderdale, FL · On-site

$13.50 - $16.50/hr

The After School Programs Assistant provides students with support in all areas and works collaboratively and in conjunction with the Programs Coordinator. Essential Job Functions * Ensures the ...

Augment

Administration Assistant

Pembroke Pines, FL

$20/hr

Support data collection and reporting for incentive pay programs. * Assist with financial processes, including payments and expense tracking. * Contribute to implementation of operational projects.

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Miami, FL?

The most popular types of Programs jobs in Miami, FL are:

What cities near Miami, FL are hiring for Programs Assistant jobs?

Cities near Miami, FL with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Miami, FL as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Program Assistant

West Coast University, Inc.

Doral, FL • On-site

$35K - $45K/yr

Full-time

Re-posted 11 days ago

West Coast University rating

6.5

Company rating: 6.5 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

519th of 627 rated colleges and universities

Job description

Choose To Make A Difference

Come care with us at West Coast University! As a Program Assistant for a certified Great Place to Work, you willprovide administrative support for healthcare programs.  Through your daily activities and interactions, you will help students to do more than change their own lives - you will help change the lives of every patient they treat throughout their careers in healthcare.  At West Coast University you will have the opportunity to share your knowledge and experience as a key member of our student-centered, innovative community!

You will make an impact by:  

  • Assisting the program leadership team with all administrative assignments.
  • Dealing discreetly with large volumes of sensitive, confidential information concerning student, staff, faculty and campus affairs, information contained in minutes, letters, and other documents.
  • Initiating, collecting, and tracking data within a database system to ensure appropriate related records are maintained. 
  • Scheduling and organizing committee meetings; assisting with the preparation, typing, filing, and distribution of minutes.
  • Providing world class customer service to students, associates, faculty, and other stakeholders.
  • Monitoring and communicating regularly with students and/or associates for adherence to license, certifications, development activities, and any other applicable information/documentation and sends to proper department for filing.
  • Serving as backup to other departments (student services, bursar, registrar, reception, etc.) as needed.
  • Maintaining record keeping and filing systems.
  • Maintaining files, ensuring accurate and up-to-date information for accreditation.  Maintains accreditation files and prepares accreditation reports as directed.
  • Performing other duties as assigned.

Your Experience Includes:  

  • Working knowledge of Microsoft Office Suite Products, especially Outlook, Word, PowerPoint and other MS office products as needed.
  • Two to three years of experience performing office and administrative/secretarial duties, preferably including some administrative support work for one or more managers in an academic or business office environment.
  • Proficient reception and telephone communication skills and techniques.
  • Knowledge of record keeping, account maintenance, and purchasing practices and procedures.
  • Proficient command of grammar, punctuation, spelling, and correct usage of the English language.

Education:

  • Associate's degree or equivalent work experience required.
Bonus EligibleNoWCU Company Overview

Do you want a career that allows you to make a difference in other people's lives? Discover what it means to truly believe in the work that you do at West Coast University.

At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates' professional growth.

WCU EEO Statement

West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

Employment Type: FULL_TIME

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