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Programs Assistant Jobs in Miami, FL (NOW HIRING)

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Miami, FL?

The most popular types of Programs jobs in Miami, FL are:

What cities near Miami, FL are hiring for Programs Assistant jobs?

Cities near Miami, FL with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Miami, FL as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Administrator, People & Engagement- Part-Time (25 hours per week)

United Way Miami

Miami, FL • On-site

$16.59 - $19.60/hr

Full-time, Part-time

Retirement

Posted 2 days ago

New

Job description

Description:

Salary Range:  $16.59-$19.60 hourly

Working Schedule: Part-Time (25 hours per week)
 

Benefits (The Good Stuff)

  • 401 (k) employer match up to 3% plus 3% safe harbor contribution
  • Free monthly pass for Transit and parking
  • Free Employee Assistance Program (EAP)
  • Training & Development opportunities

Help us make a difference in our community. United, we are tackling complex issues and turning contributions into real change. We fight for equitable access to quality education, financial security, and the health of everyone in our community. Join our team and join us in the fight for a stronger Miami!


United Way Miami, Inc. is hiring an Administrator, People & Engagement to join our team. As an Administrator, People & Engagement, you will provide administrative and operational support across multiple People & Engagement (P&E) functions, helping to ensure the efficient delivery of human resources services and a positive employee experience. This role supports recruitment, onboarding, payroll, benefits administration, employee engagement initiatives, training coordination, records management, and general departmental operations while maintaining a high level of confidentiality and customer service.


UWM is an equal opportunity employer and a drug-free workplace. Please visit our Career site homepage to view our EEO statement and Drug-Free policy.


Principal Duties and Responsibilities:


Recruitment Support:

  • Assist with recruitment activities, including updating job descriptions, job fairs, and posting open positions. 
  • Screen applicants and support candidate sourcing efforts, including scheduling phone screenings, interviews, and other recruitment-related meetings. 
  • Assist with pre-employment and onboarding processes by preparing onboarding materials/welcome packets for new hires and assist them with the online onboarding process, initiate assessments, send out new hire checkpoints and new hire surveys.

Payroll Support:

  • Assist employees and supervisors with timekeeping and attendance-related questions. 
  • Support payroll processing activities and payroll cycle closeout. 
  • Review and generate monthly Paylocity reports. 
  • Maintain payroll-related records and assist with payroll audits, as needed.

Benefits Administration Support:

  • Provide administrative support for employee benefits programs. 
  • Assist with benefits enrollment, changes, and employee inquiries. 
  • Perform monthly benefits and billing reconciliations. 
  • Assist with benefits-related communications and documentation.

Training & Development Support: Assist in coordinating training sessions and workshops for employees. Maintain employee training records and certifications. Support organizational learning and development initiatives.


General Administrative Support:

  • Provide administrative assistance, such as submitting departmental P&E P-Card expenses, coordinating meetings and calendars; preparing reports, mailings, and materials; supply requests and orders; preparing agendas, sign-in materials, and presentations as needed for all P&E meetings, and other general administrative duties as needed.
  • Maintain People & Engagement Intranet & HRIS Portal, including P&P manual and forms.
  • Maintain online personnel files & employee profile information, as needed.
  • Maintain all employee recognition materials (such as shirts, anniversary gifts, certificates)
  • Manage employee recognition programs and assist with employee engagement and wellness events.  
Requirements:

Education Requirements: Associate degree in HR or related field preferred, or equivalent experience.


Experience Requirements: At least one year of experience in Human Resources or related office/administrative experience.


Technology Requirement: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive). Knowledge of modern web browsers.


Other Essential Knowledge/Skills: Typing, online filing, and proofreading skills. Must be detail-oriented and work with a high level of accuracy and confidentiality; able to multitask and prioritize a high volume of work in a fast-paced environment to meet stringent deadlines. Excellent written and oral communication, customer service skills, and time management skills required. Bilingual English/Spanish preferred. 

Career Growth: We encourage you to grow through formal and informal development programs, coaching, and on-the-job challenges. We want you to ask questions, take chances, and explore the possible.


Apply with confidence! Research indicates that individuals may hesitate if they don't meet every requirement. If you're enthusiastic about a role, apply, even if your experience or education isn't an exact match. You could be the perfect fit for this position or discover other exciting opportunities within our organization. Please note that while some roles may have specific requirements for funding eligibility, we STILL encourage you to explore our job opportunities.