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Programs Assistant Jobs in Miami, FL (NOW HIRING)

KUS

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Office & HR Assistant

Davie, FL · On-site

$40K - $52K/yr

Support employee engagement activities and recognition programs. * Assist with benefits enrollment events and HR initiatives. Office Administration * Handle office administrative tasks including ...

Ari Zona Beverage CO

Route Developer

Pompano Beach, FL · On-site

$17.75 - $23.25/hr

Work with Sales Representative to review sales objectives, new products, and promotional programs. * Assist with special events. * Car allowance provided * Must be able to lift up to 50lbs

Tutor Perini

Assistant Project Manager

Miami, FL · On-site

Review owner contract and ensures compliance * Assist in the development of master project schedule and quality control program * Assist with contract buyout in accordance with corporate policy ...

Tutorperini

Assistant Project Manager

Miami, FL

Review owner contract and ensures compliance * Assist in the development of master project schedule and quality control program * Assist with contract buyout in accordance with corporate policy ...

US Government Jobs

Program Support Assistant

Miami, FL · On-site

$40K - $46K/yr

... program. The organizational location: The position is at the Bruce W. Carter VA Medical Center Fisher House, Office of the Assistant Director, Miami VA Healthcare System.

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Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Miami, FL? The most popular types of Programs jobs in Miami, FL are:
What cities near Miami, FL are hiring for Programs Assistant jobs? Cities near Miami, FL with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Miami, FL as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution.

Office & HR Assistant

KUS

Davie, FL • On-site

$40K - $52K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 15 days ago

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Job description

Summary

The Office & HR Assistant serves as a key support role for both the Human Resources and Administrative functions of the organization. This position is responsible for maintaining efficient office operations while supporting Human Resources through recruiting, onboarding, employee administration, event coordination, and HR recordkeeping. The role serves as the primary recruiter for entry-level and hourly positions while ensuring an exceptional candidate and employee experience.


Essential Duties and Responsibilities


Human Resources Support

  • Provide administrative support to the Human Resources department while maintaining the integrity and confidentiality of employee files and records.
  • Coordinate recruiting activities for entry-level and hourly positions.
  • Post job openings and monitor recruiting platforms.
  • Review applications and coordinate candidate communications.
  • Schedule interviews and maintain recruiting calendars.
  • Conduct initial phone screenings for entry-level candidates.
  • Coordinate background checks, pre-employment screenings, and onboarding paperwork.
  • Prepare offer letters and new hire documentation.
  • Coordinate and assist with new hire orientation.
  • Maintain recruiting metrics and applicant tracking information.
  • Assist with HRIS data entry and employee record maintenance.
  • Support employee engagement activities and recognition programs.
  • Assist with benefits enrollment events and HR initiatives.


Office Administration

  • Handle office administrative tasks including filing, organization, scheduling meetings, and document management.
  • Resolve office-related issues independently and escalate when appropriate.
  • Coordinate travel arrangements for employees and visitors.
  • Order, organize, and maintain office supplies.
  • Prepare reports, correspondence, and internal communications.
  • Coordinate company events, meetings, celebrations, and training sessions.
  • Process and maintain monthly office expenses.
  • Serve as the primary point of contact for IT-related requests and coordinate with vendors.
  • Coordinate workstation setup for new hires, including computers, phones, and office supplies.
  • Maintain vendor relationships.
  • Ensure reception areas, conference rooms, kitchens, and common areas remain organized and presentable.
  • Perform other administrative and HR-related duties as assigned.


Qualifications

  • Associate's degree in Business Administration, Human Resources, or a related field preferred.
  • A minimum of two (2) years of administrative, office management, recruiting, or Human Resources experience may be considered in lieu of an associate's degree.
  • Previous administrative experience required.
  • Previous Human Resources or recruiting experience preferred.
  • Strong organizational skills and attention to detail.
  • Excellent communication and customer service skills.
  • Ability to manage multiple priorities.
  • Ability to maintain confidentiality.
  • Strong problem-solving skills.
  • Microsoft Office proficiency.


Related Skills

  • Administrative Support
  • Recruiting
  • Candidate Coordination
  • Onboarding
  • HR Administration
  • Office Management
  • Vendor Management
  • Communication
  • Organization
  • Microsoft Office
  • Problem Solving
  • Customer Service


Physical Requirements

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 25 pounds at times.

Company Description

KUS Americas Inc. is the pioneering and leading global designer and manufacturer of AdBlue/Diesel Emission Fluid level senders, diesel/fuel/water level senders, and gauge instrumentation. Our products are widely used in the agriculture, automotive, construction, marine, power, and industrial equipment industries.

See www.kus-usa.com for additional company information.