Programs Assistant Jobs in Miami, FL (NOW HIRING)

We are excited that you are considering joining Nova Southeastern University!
Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.
We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.
Primary Purpose:
Assists faculty investigators, program directors, and research staff with project coordination, data collection and management, regulatory compliance activities, reporting requirements, participant communications, and day-to-day program operations.
Job Category: Non-Exempt
Hiring Range: Commensurate with experience
Pay Basis: Hourly
Subject to Grant Funding? Yes
Essential Job Functions:
1. Assists with the coordination and implementation of research projects and program activities.
2. Maintains research records, databases, and project documentation.
3. Collects, enters, verifies, and organizes research data in accordance with established protocols.
4. Assists with participant recruitment, scheduling, communication, and follow-up activities.
5. Supports preparation and submission of reports, summaries, presentations, and other project-related documents.
6. Monitors project timelines and assists with tracking milestones and deliverables.
7. Coordinates meetings, prepares agendas, records minutes, and follows up on action items.
8. Assists with Institutional Review Board (IRB) submissions, renewals, and regulatory documentation as directed.
9. Maintains confidential research records in accordance with applicable regulations and institutional policies.
10. Assists with grant-related administrative activities, including expenditure tracking and documentation support.
11. Orders, inventories, and maintains program materials, supplies, and equipment.
12. Communicates and collaborates with faculty, staff, students, community partners, and external stakeholders.
13. Provides administrative support including correspondence, filing, scheduling, and record management.
14. Assists with the preparation of manuscripts, posters, abstracts, and scholarly materials.
15. Supports quality assurance activities and helps ensure compliance with research protocols and institutional procedures.
16. Performs special projects and other duties as assigned.
Job Requirements:
Required Knowledge, Skills, & Abilities: Knowledge
1. General knowledge of research methods and procedures.
2. Knowledge of data management and recordkeeping practices.
3. Knowledge of office administration principles and practices.
4. General knowledge of Microsoft Office applications and database systems.
5. Knowledge of confidentiality and data privacy requirements.
Skills
1. Excellent organizational and time-management skills.
2. Strong written and verbal communication skills.
3. Attention to detail and accuracy.
4. Data entry, recordkeeping, and document management skills.
5. Customer service and interpersonal skills.
6. Problem-solving and analytical skills.
Abilities
1. Ability to manage multiple projects and deadlines simultaneously.
2. Ability to work independently and as part of a team.
3. Ability to maintain confidentiality of sensitive information.
4. Ability to interpret and follow research protocols and procedures.
5. Ability to communicate effectively with diverse populations.
Required Certifications/Licensures:
Required Education: High School Diploma or Equivalent
Major (if required:
Required Experience: High School Diploma and five (5) years or more of related experience
OR
Associate's Degree and Three (3) years or more of related experience
OR
Bachelor's Degree and One (1) year or more of related experience
Preferred Qualifications:
Is this a safety sensitive position? No
Background Screening Required? No
Pre-Employment Conditions:
Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.
NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.