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Programs Assistant Jobs in Florida City, FL (NOW HIRING)

Tutorperini

Assistant Project Manager

Miami, FL

Review owner contract and ensures compliance * Assist in the development of master project schedule and quality control program * Assist with contract buyout in accordance with corporate policy ...

Tutor Perini

Assistant Project Manager

Miami, FL · On-site

Review owner contract and ensures compliance * Assist in the development of master project schedule and quality control program * Assist with contract buyout in accordance with corporate policy ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities near Florida City, FL are hiring for Programs Assistant jobs?

Cities near Florida City, FL with the most Programs Assistant job openings:

Programs Assistant jobs near you

Programs Assistant, Part-Time

Friendship Circle Miami

Miami, FL • On-site

$20/hr

Other

Posted 5 days ago

Job description

Job Title: Part-Time Program Assistant

Reports To: Family & Program Manager

Position Type: Part-Time

Position Overview

Friendship Circle of Miami is seeking a dedicated Part-Time Program Assistant to support our afterschool, Sunday, “no-school fun days”, and summer camp week programs. This role is ideal for an energetic and compassionate individual who is comfortable working with individuals with special needs. The part-time Program Assistant will play a key role in providing hands-on support, ensuring a safe and engaging environment for participants.

This is a fantastic opportunity for a special education educator, paraprofessional, or school staff member looking to gain additional hours while working in a supportive, inclusive environment and making a meaningful impact on individuals with special needs.


Key Responsibilities

Program Support & Supervision

  • Assist in the execution of our programs, ensuring a structured and inclusive environment for all participants.
  • Work directly with children and adults with special needs, providing guidance and encouragement in various activities.
  • Support staff and volunteers by helping to facilitate recreational, educational, and social programming.
  • Ensure the safety and well-being of all participants during activities and transitions.

Administrative & Logistical Support

  • Assist with program setup, cleanup, and organization of materials and supplies.
  • Support program tracking, attendance records, and documentation.
  • Communicate effectively with the Family & Program Manager regarding participant needs, program logistics, and any concerns.

Collaboration & Teamwork

  • Work closely with staff, volunteers, and families to foster a positive and inclusive environment.
  • Engage with parents and caregivers in a professional and supportive manner.
  • Support social media and marketing promotions but assisting with creating content and flyers as needed.
  • Attend occasional staff training sessions and meetings to enhance program effectiveness.


Qualifications

  • Must be 18 years or older.
  • Experience working with individuals with special needs is highly preferred.
  • Strong interpersonal skills with the ability to connect with participants, staff, and families.
  • Reliable, proactive, and able to work independently in a fast-paced environment.
  • Ability to multitask and adapt to different program needs.

Work Schedule & Requirements

  • Part-time position with the general following schedule:
  • Monday – Thursday: 3:00 PM – 6:30 PM / Two Tuesday’s a month 3:00 PM - 8:00 PM
  • Two Sundays per month (exact dates will be provided): One Sunday 8:30 AM – 12:30 PM / The other 8:30 AM – 5:00 PM
  • Teacher Workdays/Holidays/Breaks (MDCPS calendar, dates will be provided) and summer camp sessions
  • Must be comfortable working in an active and hands-on role.
  • Required to obtain a Level 2 Background Clearance.

Compensation

Hourly pay is $20/hour, based on skills and experience.


Equal Opportunity Employment

Friendship Circle of Miami is committed to creating an inclusive and diverse work environment. We do not discriminate based on race, color, religion, gender, national origin, disability, or any other protected status.

If you are passionate about making a difference and meet the qualifications, we encourage you to apply!


Apply