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Programs Assistant Jobs in Florida City, FL (NOW HIRING)

Key Lime Interactive LLC

HR Generalist

Miami, FL · Remote

Administer and explain employee benefits programs. * Assist in the development of compensation structures. * Conduct salary surveys and analyze compensation trends. * Form Management: Owning the end ...

Wing Assistant

Head of Sales Performance

Miami, FL · On-site

Wing Assistant is building the next generation of AI-enabled workforce solutions for growing ... A track record of building sales systems, tools, or programs from scratch not just running ones ...

CARNIVAL CRUISE LINES

Coordinator, Youth Programs

Miami, FL · On-site

$52 - $68/hr

The Coordinator will assist in sourcing, purchasing, inventory management, invoice coding, and the ... Program, Operation, Support & Innovation * Daily Operations: Support fleetwide daily operations for ...

Year Up United

IT JOB Training Program

Miami, FL · On-site

$525/wk

Year Up United is a one-year or less, intensive job training program that provides young adults with in-classroom skill development, access to internships and/or job placement services, and ...

Uloop Inc.

Manager, Facilities (Nu Stadium)

Miami, FL · On-site

$70 - $90/hr

You will also oversee vendor relationships, manage budgets, drive preventive maintenance programs, assist with capital project planning, and ensure regulatory compliance. Essential Duties and ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What cities near Florida City, FL are hiring for Programs Assistant jobs?

Cities near Florida City, FL with the most Programs Assistant job openings:

Programs Assistant jobs near you

HR Generalist

Key Lime Interactive LLC

Miami, FL • Remote

Full-time

Retirement, PTO

Posted 11 days ago

Job description

Job Summary


As the Human Resources Generalist / Employee Success Leader, you are expected to drive Human Resources programs, practices, processes, and policies that have a huge impact on the organization, including organizational development, employee relations, employee engagement and satisfaction, performance management, and compensation analysis. This role serves as the primary evangelist of the culture, working directly with the Company’s most important asset, the employees. 


Below is a list of primary responsibilities for this position. The employee must be able to exercise discretion and independent judgment on matters of significance to KLI. Those areas are outlined below.


May be required to occasionally work irregular hours, nights, and weekends as required.


General Accountabilities:

HR Related Tasks (90%+):  


  • Recruitment and Staffing

    • Develop and implement effective recruiting and staffing strategies.

    • Conduct initial screenings and coordinate the hiring process.

    • Collaborate with hiring managers to identify staffing needs.

    • Manage the onboarding process for new employees.

  • Employee Relations

    • Work with Leadership to help address employee relations issues and conduct investigations as needed.

    • Guide disciplinary actions and terminations.

    • Coordinate employee leave administration including FMLA, ADA accommodations, parental leave, medical leave, and applicable state leave programs with ADP EOR.

    • Serve as liaison between employees, managers, and ADP EOR throughout the leave process.

  • Performance Management

    • Implement and manage performance appraisal processes.

    • Coach managers on performance conversations, documentation, employee relations, and best HR practices.

    • Develop and implement performance improvement plans.


  • Training and Development

    • Support managers with soft skill training needs and coordinate training programs.

    • Facilitate employee development initiatives.

    • Create and maintain training records.

  • Compensation and Benefits

    • Administer and explain employee benefits programs.

    • Assist in the development of compensation structures.

    • Conduct salary surveys and analyze compensation trends.

    • Form Management: Owning the end-to-end collection, verification, and processing of all employee 401(k) enrollment forms, loan requests, and contribution change forms.

    • Signature Auditing: Physically auditing submitted paperwork to catch and fix compliance errors—such as ensuring employees print and physically sign documents when vendors (like Employee Fiduciary) reject digital signatures.

    • Payroll Setup: Manually updating and auditing employee benefit deductions directly within the payroll system to guarantee accurate cycle runs.


  • Payroll Administration

    • Payroll Lifecycle Administration: Own the comprehensive system data entry and administrative setup for all recurring and off-cycle payroll runs—including processing new hire configurations, localized multi-state tax updates, and 401(k) or benefit deduction modifications—ensuring complete data integrity across human resources and compensation platforms.

    • Coordinate payroll inputs with ADP EOR, including bonuses, commissions, reimbursements, PTO adjustments, and compensation changes.

    • Audit payroll reports received from ADP EOR prior to processing.

    • Resolve payroll discrepancies with employees and ADP EOR.

    • Pre-Execution Auditing & Submission: Conduct meticulous pre-payroll audits on all variable compensation changes, hourly logs, and submitted expense adjustments to safeguard company funds, packaging the finalized data to submit to leadership for final review, approval, and financial execution.

  • Policy Development and Compliance

    • Develop, update, and communicate HR policies and procedures.

    • Ensure compliance with labor laws and regulations.