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Program Assistant Jobs in Buffalo, NY (NOW HIRING)

The summit center

Early Autism Program Coordinator

Getzville, NY · On-site

$62K - $67K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Coordinator partners with the Assistant Principal to ensure staff training, clinical accountability, regulatory compliance, budgeting, student safety, and effective program operations. This role ...

MOD-PAC

Die Cutter Operator - 3rd Shift

Buffalo, NY

$18 - $23/hr

Perform Preventative Maintenance as outlined in PM Program * Assist with Tooling Change-Overs * Clear Machine Jam-Ups * Deliver finished pallets to next department * Change out waste bins during ...

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Program Assistant information

See Buffalo, NY salary details

$20.8K

$44.3K

$61K

How much do program assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for program assistant in Buffalo, NY is $44,289.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,300.00 and $46,000.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Buffalo, NY?

The most popular types of Program jobs in Buffalo, NY are:

What cities near Buffalo, NY are hiring for Program Assistant jobs?

Cities near Buffalo, NY with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Buffalo, NY as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,289 per year, or $21.3 per hour.

Program Assistant (Full Time/Mon-Fri 8a-4p)

Cazenovia Recovery Systems Inc

Niagara Falls, NY • On-site

$18.36/hr

Full-time

Re-posted yesterday

Job description

Description

General Role Description


This position is responsible for overseeing the day-to-day operations and administrative activities of the program.


Essential Duties and Responsibilities

Answer and screen telephone calls; provide coverage at the front desk and manage visitor sign-ins.

Distribute and stamp incoming mail to appropriate staff or residents

Monitor, reorder, and manage office and toner supplies; Operate and troubleshoot office equipment as able, request further support from maintenance as needed.

Assists with admission process, including the completion and signing of admission paperwork.

Create and maintain group rosters and schedules, ensuring accuracy and timeliness.

Support with DSS paperwork and follow-up tasks to ensure program compliance.

Participate in rounds to monitor resident safety and assist staff with resident safety checks and bedroom turnover/assignments as needed

Assist with the coordination of external appointments and schedules for residents, specifically in relation to coordination of transportation.

Coordinate access management, including Fob access and key distribution for residents and staff.

Support with coordination of Quest Lab appointments and discharge appointments.

Maintain the HR information board and serve as the Communication Liaison for the program ensuring up-to-date memos and notices are posted and reviewing important information during meetings.

Assist with activities of daily living (ADLs) for residents when necessary.

Submit maintenance orders and support the implementation of the agency's policies and procedures.

Effectively coordinate program-related bookkeeping duties, including rent collection, distribution of Petty Cash, and handling Program Needs Allowances (PNA), in line with agency policies and procedures.

Oversee all office functions and ensure compliance with agency policies and procedures.

Input data into the agency's database to ensure compliance and accurate record-keeping.

Prepare program correspondence as requested by the Program Manager, ensuring clarity and professionalism.

Organize and maintain program files for easy access and efficient management.

Meet all job-related time requirements and deadlines as directed by the Program Manager.

Actively participate in program and agency activities as required, maintaining a collaborative and supportive role. Monthly attendance at Events Committee meetings.

Possess a general knowledge of contagious diseases (i.e., HIV, Hepatitis B, TB etc.) and takes precautionary measures to limit transmission.

Serve on agency committees as requested, offering support and insight into relevant matters.

Requirements

Qualifications

Minimum of a high school diploma or equivalent (GED)

Enhanced Qualifications (but not required): Completion of a certificate program with a secretarial or office management course.

A minimum of six months' paid secretarial experience preferred. This experience can include up to three months of volunteer or student field placement experience.

Must possess a valid New York State driver's license and reliable automobile.

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