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Program Assistant Jobs in Florida (NOW HIRING)

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Program Assistant information

See Florida salary details

$16.1K

$34.2K

$47.1K

How much do program assistant jobs pay per year?

As of Aug 19, 2026, the average yearly pay for program assistant in Florida is $34,167.00, according to ZipRecruiter salary data. Most workers in this role earn between $28,000.00 and $35,500.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Florida?

The most popular types of Program jobs in Florida are:

What cities in Florida are hiring for Program Assistant jobs?

Cities in Florida with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Florida as of August 2026, with employment types broken down into 62% Full Time, and 38% Part Time. Highlights an 100% In-person job distribution, with an average salary of $34,167 per year, or $16.4 per hour.

Program Assistant (52207)

WESTCARE INC

Saint Petersburg, FL • On-site

$19 - $21/hr

Full-time

Posted 23 days ago

Job description

POSITION SUMMARY:
Person in this position will provide general program support for individuals receiving treatment and/or intervention services for substance abuse issues. Support services to clients and staff, include, but are not limited to, UA collection/observation and perform day-to-day administrative, clerical and data entry functions, etc. Other duties may be assigned, as needed.
ESSENTIAL JOB FUNCTIONS:
  • Answer incoming phone lines and distribute messages.
  • Provide general administrative/clerical support for Program, including photocopying, faxing, filing, and maintaining electronic documentation systems.
  • Receive, sort, and distribute mail and faxes.
  • Compile and enter data of all required documentation.
  • Monitor and maintain office supplies inventory and submit requests for repairs when necessary.
  • Prepare orders for office supplies sent to Accountant.
  • Participate with intake and discharge documentation of clients, as assigned.
  • Maintain organization and security of clients' open and closed files.
  • Assist with preparation and coordination of clients' graduation and certificates.
  • Distribute copies of staff schedules.
  • Attend and take minutes of staff meetings, as assigned.
  • Maintain client rosters, as required.
  • Establish helping relationships with clients and staff characterized by warmth, respect, genuineness, and empathy.
  • Facilitate clients' engagement in treatment and recovery processes to enhance motivation for change.
  • Promote client knowledge, skills and attitudes that contribute to positive behavior change, according to program guidelines.
  • Work appropriately with clients to recognize and discourage all behaviors inconsistent with program rules and regulations.
  • Protect clients' rights to privacy and confidentiality in all treatment situations and recordkeeping.
  • Provide services appropriate to personal and cultural identity and language of clients and their families.
  • Understand importance of reporting any suspected incidents of child abuse or neglect and promptly report any such incidents to supervisor on site.
  • Embrace and embody mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
  • Perform other duties, as assigned.

ESSENTIAL QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:
  • Computer proficiency with Microsoft Office products
  • Ability to act in professional manner with staff and clients.
  • During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.

EDUCATION and/or EXPERIENCE:
  • Minimum 2 years of clerical/administrative experience required.
  • Minimum 2 years of experience as receptionist preferred.
  • High School Diploma or equivalent

LICENSURE/CERTIFICATION:
  • None

WORKING CONDITIONS:
  • Work is performed primarily in professional, office setting.
  • Regular attendance is required. Working overtime may be required and essential to perform job duties at times.

WestCare is an Equal Opportunity Employer. Employment at WestCare is contingent upon
successful completion of a pre-employment drug test,
pre-employment physical and criminal background check

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