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Program Assistant Jobs in Florida (NOW HIRING)

ECS4KIDS

After-School Program Assistant

Chiefland, FL

$16.59/hr

Under the direction of the Center Manager, the After-School Program Assistant supports safe, engaging after-hours programming for children. This role ensures constant visual supervision, leads age ...

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$16.1K

$34.2K

$47.1K

How much do program assistant jobs pay per year?

As of May 29, 2026, the average yearly pay for program assistant in Florida is $34,167.00, according to ZipRecruiter salary data. Most workers in this role earn between $28,000.00 and $35,500.00 per year, depending on experience, location, and employer.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Florida? The most popular types of Program jobs in Florida are:
What cities in Florida are hiring for Program Assistant jobs? Cities in Florida with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Florida as of May 2026, with employment types broken down into 70% Full Time, and 30% Part Time. Highlights an 100% In-person job distribution, with an average salary of $34,167 per year, or $16.4 per hour.
Bright Beginnings Program Assistant Manager

Bright Beginnings Program Assistant Manager

Grace Place for Children and Families

Naples, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

Job Title: Bright Beginnings Program Assistant Manager
Reports to: Director of Family Literacy Expansion
Classification: Full-Time, Non-Exempt
Location: Naples FL, Satellite Location
Schedule: M-F, 8:00 a.m. – 4:30 p.m.
Start Date: 07/01/2026
The Mission Behind the Role
At Grace Place, we believe a family's story doesn't have to be defined by poverty. Every day, we work to change that, through education, community, and a deep commitment to the families we serve. But that work doesn't happen without people who are organized, driven, and genuinely invested in what we're building.
That's where you come in.

As Bright Beginnings Program Assistant Manager, you will be the operational heartbeat of our Family Literacy Expansion,  the person who makes sure families stay enrolled, data stays accurate, staff stays coordinated, and no family falls through the cracks. You'll work alongside the Director of Family Literacy Expansion to bring the Grace Place Family Literacy Model® to life across two sites, supporting every piece of our two-generation approach: Early Childhood Education, Adult Education, Parent Time, and PACT Time.
This isn't a behind-the-desk role. It's for someone who thrives in the middle of the action, who finds purpose in the details, and who understands that a well-run program is what allows families to show up, stay engaged, and grow.
What Success Looks Like in This Role
Bright Beginnings sites are fully enrolled, attendance is strong, and families feel genuinely supported from day one. Data is accurate, timely, and audit-ready. Registration, classroom placement, and communication systems run smoothly, so families and staff can focus on what matters most. Events are well-organized, well-attended, and reflective of everything Grace Place stands for.
What You Will Do
  • Coordinate family recruitment, registration, enrollment, and classroom placement across the two new sites
  • Maintain daily attendance tracking and follow-up systems, conducting outreach to families regarding absences to support retention
  • Ensure accurate data entry and documentation across program records, assessments, and funder reporting requirements
  • Assist with transportation coordination, keeping families and staff informed and aligned

Support Families Directly
  • Communicate regularly with Bright Beginnings families to assess needs, encourage engagement, and ensure program commitment
  • Coordinate guest speakers, partner services, and family support resources
  • Support program events including orientations, graduations, and family engagement activities
  • Foster a welcoming, respectful, and culturally responsive environment at every touchpoint
Drive Operational Excellence
  • Monitor enrollment, attendance, transitions, and program outcomes across all sites
  • Coordinate inventory and supply management for program and office needs
  • Support cross-site alignment of data systems, communication, and resources
What You Bring
  • High school diploma or GED required; Associate's degree preferred
  • Experience in family literacy, early childhood education, or a related field preferred
  • Bilingual in English and Spanish (written and spoken); required
  • Proficiency in Microsoft Office and the ability to learn new data systems quickly
  • A valid Florida Driver's License and willingness to travel between sites
  • Current First Aid and CPR certification, or ability to obtain within 90 days of hire
  • Willingness to complete DCF Certification, fingerprinting, and background checks
  • The ability to work independently, stay organized under pressure, and genuinely care about the families you serve
  • A deep commitment to the mission and core values of Grace Place

Physical Demands amp; Work Environment  
This position requires the employee to be physically present and actively engaged in an early childhood classroom environment to ensure the safety, supervision, care, and developmental support of children ages in accordance with DCF regulations and Grace Place safety protocols. 
Essential Physical requirements of this role include: 
  • Although this is an administrative role, the Assistant Manager must be able and prepared to step into a classroom at any time to maintain required staffing ratios, ensure child safety, or support classroom operations when needed. 
  • Frequently lift, carry, or hold children weighing between 10 and 40 pounds. 
  • Occasionally lift or assist with weight exceeding 40 pounds. 
  • Sit on the floor or low chairs, stand, walk, bend, squat, kneel, reach (overhead, at, and below shoulder level), twist, and move quickly between areas of the classroom and playground throughout the workday. 
  • Move at a pace sufficient to ensure child safety across classrooms, common spaces, and outdoor areas, including uneven surfaces. 
  • Communicate clearly through spoken word to children, families, and staff. 
  • Remain physically active and mentally alert for extended periods of time to respond immediately to the needs of children and any unexpected situations or emergencies. 
  • Maintain the energy, stamina, and awareness necessary to perform essential job functions throughout the assigned shift. 
  • Operate a motor vehicle to travel between Grace Place locations, attend meetings, trainings, or off-site obligations, and transport materials as needed. When driving is required as part of job duties, the employee must maintain a valid driver’s license, acceptable driving record, and active automobile insurance. 
Reasonable accommodations will be considered in accordance with the Americans with Disabilities Act (ADA) to enable qualified individuals to perform these essential functions. 
Additional Eligibility Qualifications: 
Level 2 Background check, fingerprinting required. Valid driver’s license with an acceptable driving record. Proof of valid automobile insurance 
Background Screening Requirement
All applicants must successfully complete required State and National background screening as a condition of employment prior to beginning work at Grace Place for Children and Families. Screening is conducted in accordance with applicable Florida law, including Chapter 435, Florida Statutes, and, when applicable, Chapter 408, Florida Statutes.
Background screening includes fingerprinting for FDLE and FBI criminal history checks and review through the Florida Care Provider Background Screening Clearinghouse. Employment is contingent upon receipt, review, and approval of screening results.

Clearinghouse
Clearinghouse | Florida Agency for Health Care Administration
Why Grace Place
Grace Place puts faith into action — providing pathways out of poverty by educating children and families. When you join our team, you're not just filling a role. You're becoming part of a community that shows up every day for the families who need it most.
Benefits:
  • At Grace Place, we are committed to supporting the well-being, stability, and growth of our team. We offer a comprehensive and competitive benefits package designed to care for our employees both personally and professionally.
  • Medical Insurance: Grace Place covers approximately 90% of employee health premiums.
  • Medical Eligibility: Begins on the first of the month following 30 days of employment
  • Dental amp; Vision Insurance: Available to eligible employees
  • Employer-Paid Benefits: Long-term disability (LTD), short-term disability (STD), and group life insurance
  • Retirement (401(k)): Eligible after 90 days of employment, with employer matching contributions (Up to 4% Company Match)
  • Professional Development: Opportunities to support continued learning and career growth
  • Paid Time Off: 15 days of PTO in the first year
  • Holidays amp; Closures: 15 days of paid holidays and campus closure days.

Equal Employment Opportunity Statement:   
Grace Place values diversity in the workplace and among our partners and other stakeholders.   
It is the policy of Grace Place to provide equal employment opportunities to all qualified employees and applicants on the basis of experience, training, education, and ability to do the available work without regard to race, color, religion, sex, national origin, age, disability, marital status, pregnancy, veteran status, sexual orientation, gender identity, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by Grace Place where appropriate.   
Employees and applicants shall not be subjected to harassment, intimidation or any type of retaliation because they have (1) filed a complaint; (2) assisted or participated in an investigation, compliance review, hearing or any other activity related to the administration of any federal, state or local law requiring equal employment opportunity; (3) opposed any act or practice made unlawful by any federal, state or local law requiring equal opportunity; or (4) exercised any other legal right protected by federal, state or local law requiring equal opportunity.   
The above-mentioned policies shall be periodically brought to the attention of supervisors and shall be appropriately administered. It is the responsibility of each supervisor at Grace Place to ensure affirmative implementation of these policies to avoid any discrimination in employment. All employees are expected to recognize these policies and cooperate with their implementation. Violation of these policies could be considered a disciplinary offense.   
Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.  

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