Procurement Supervisor Jobs (NOW HIRING)

In accordance with the procurement authority delegated by the State Procurement Administrator (SPOA), and the Arizona Procurement Code, this position oversees and directs procurement operations. The Procurement Supervisor provides guidance and oversight to the Procurement Technician, coordinates with the Department Legal team on contract negotiations, oversees scope of work and specifications development, prepares and administers Requests for Proposal (RFP), Invitations for Bid (IFB), Requests for Quote (RFQ), and Requests for Grant Applications (RFGA). Provides oversight and guidance in all procurement processes.

This position may offer the ability to work remotely within Arizona based on the department's business needs and a continual meeting of expected performance measures.

A minimum of two days on-site at the ADWR office per week is required. Additionally, the position will be required to work on-site Monday through Friday for the first two months of employment.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties and Responsibilities include:

• Provides timely, courteous, and high-quality customer service to members of the public, vendors, external State agencies, Department staff, and other customers while assuring compliance with all statutes, rules, regulations, policies, and procedures regarding the procurement code.
• Provides direct supervision, oversight, and guidance to direct reports regarding development and issuing formal and informal solicitations, evaluation of proposals, and negotiations. Recommends contracts for award; reviews and executes direct contracts; reviews IGAs and ISAs; interprets contract terms and conditions. Coordinates with the Department's Legal team on contracts with vendors.
• Answers internal procurement questions and performs procurement projects, research, reports, and contract negotiations. As needed, provides guidance and training to internal customers on procurement procedures. Answers questions and help internal customers through the contracting process; explains and ensures compliance with the Arizona Procurement Code, SPO guidelines, and best practices.
• Provides training and mentoring to direct reports; and identifies areas for improvement and implements recommendations for a more effective organization. Coordinates with Accounts Payable to ensure a smooth process from purchase request to final paid invoice.
• Functions as a liaison with the State Procurement Office (SPO) and other agency procurement offices and serves as the agency's primary procurement contact. Assists Department staff in coordinating product search and vendor selection, including contacting vendors to obtain quotations, in order to ensure compliance with State Procurement Code. Contacts vendors directly and assist in any disputes regarding ordering and receiving of products or payments.
• Track and analyze procurement data, including processing time, utilizing APP and internal resources. Use the data to analyze trends, prepare scheduled and on-demand reports, and take ownership of metrics that are reported to the Finance Assistant Director.
• Actively look for and fill gaps in policies and standard work
• Prepare reports and analysis as requested.
• Other duties as assigned as related to the position
  

Knowledge of:

• Considerable knowledge of state regulations, Arizona Revised Statutes, Arizona Procurement Code, Federal and State laws governing procurement, budgeting, and contractual agreements, and applicable agency manuals, policies and procedures.
• Government procurement and source selection methodologies.
• Best practices for determining appropriate sourcing strategies/methods.
• Contract formation and administration. Contractual language, negotiations, and dispute mediation.
• Centralized and cooperative procurement organizational structures.
• Supply chain, logistics, and resource management. Source of supply, local and national markets, and pricing trends.
• General accounting practices as they relate to contracts and vendors.
• Critical date and metric-driven thinking.
• General customer service principles.
• Proficiency with Microsoft Suite applications and Google Suite.

Skills in:

• Preparing highly complex specifications, solicitations and other contract documents.
• Written and oral communications, including public speaking.
• Effective negotiation techniques.
• Analytics, mathematics and computer programs/platforms.
• Management/supervisory skills. Managing and motivating subordinate staff.
• Customer service in person, in writing, and over the phone.
• Techniques required to maintain procurement records through the Arizona Procurement Portal.
• Methods of conducting research.
• Organized and detail oriented.
• Time management and prioritizing tasks to meet a variety of demands.
• Exercise independent initiative and judgment.
• Problem solving and interpersonal relations.

Ability to:

• Communicate effectively in oral and written communications, especially for procurement information and process mapping.
• Multi-task, prioritize, and respectfully resolve customers' concerns while consistently providing superior levels of customer service.
• Ensure all relevant procedures are followed from beginning to resolution.
• Identify opportunities and implement solutions to improve efficiency and reduce waste.
• Exercises discretion.
• Work with interruptions and adapt to changing priorities.
• Build strong relationships inside and outside the organization.
• Conduct supplier performance monitoring/reporting.
  

The ideal candidate will have a bachelor's degree in a relevant field (or relevant professional experience) and four (4) years of governmental procurement experience.
Professional experience and certification education such as CPPO, the CPPB minimum or CPM from a professional purchasing organization is preferred. Other combinations of experience and education that meet the minimum qualifications may be substituted.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid driver's license and complete all required training.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The S

State of Arizona provides an excellent comprehensive benefits package including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• 10 paid holidays per year
• Deferred compensation plan
• Credit union membership
• Wellness plans
• LinkedIn Learning membership
• Tuition Reimbursement
• Employee Discounts

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement system (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

If you have any questions please feel free to contact ADWR Human Resources Office at (602) 771-8500 for assistance. Persons with disabilities may request a reasonable accommodation such as a sign language or an alternative format by contacting ADWR Human Resources. The Arizona State Government is an AA/EOE/ADA Reasonable Accommodation Employer.