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Principal Secretary Jobs (NOW HIRING)

Hcpss

$15.75 - $20.50/hr

Maintains Principals calendars, schedules appointments and meetings. * Plans,organizesand ... Performs general secretarial tasks including, but not limitedtoproducing letters, data reports, etc ...

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$10

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How much do principal secretary jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for principal secretary in the United States is $17.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $19.71 per hour, depending on experience, location, and employer.

What is the highest paying secretary job?

The highest paying secretary roles are typically executive secretaries or executive assistants to top executives, with salaries often exceeding $80,000 annually. These positions usually require advanced organizational skills, experience, and proficiency with office management tools like Microsoft Office or specialized scheduling software.

What does a secretary to a principal do?

A secretary to a principal provides administrative support by managing schedules, handling correspondence, organizing meetings, and maintaining records. They often use office software and require strong organizational and communication skills to assist the principal effectively.

How much do principal secretaries make?

Principal secretaries typically earn an annual salary ranging from $50,000 to $80,000, depending on experience, education, and the organization. They often require strong organizational and communication skills and may work in government, education, or corporate settings.

What are the key skills and qualifications needed to thrive as a Principal Secretary, and why are they important?

To thrive as a Principal Secretary, you need in-depth knowledge of public administration, policy analysis, and organizational management, usually supported by a master's degree in public administration or a related field and extensive civil service experience. Familiarity with government information systems, document management tools, and regulatory compliance frameworks is critical. Exceptional leadership, discretion, and strategic communication are vital soft skills for coordinating high-level government operations and liaising with diverse stakeholders. These competencies ensure effective governance, policy implementation, and smooth functioning of administrative processes at the highest levels.

How much is the salary for a secretary?

The salary for a principal secretary varies depending on the organization, location, and experience, but typically ranges from $40,000 to $70,000 annually. They often require strong organizational skills and proficiency with office management tools. Salaries may also include benefits such as health insurance and paid leave.

What are some common challenges faced by a Principal Secretary, and how can they effectively manage them?

Principal Secretaries often navigate complex administrative tasks, manage high volumes of correspondence, and coordinate between various departments and stakeholders. Balancing strategic decision-making with routine operational duties can be demanding, particularly under tight deadlines. Effective time management, strong communication skills, and the ability to prioritize tasks are essential for success. Building a reliable support team and leveraging digital tools can also help streamline workflow and ensure key responsibilities are met efficiently.

What are Principal Secretaries?

Principal Secretaries are high-ranking administrative officials, typically in government ministries or departments. They serve as the chief advisors to ministers and are responsible for implementing government policies, overseeing departmental functions, and ensuring smooth administrative operations. Principal Secretaries play a vital role in policy formulation, coordination among various government agencies, and ensuring compliance with regulations. They often act as the main link between the political leadership and the civil service, providing continuity and expertise in governance.

What is the difference between Principal Secretary vs Secretary?

AspectPrincipal SecretarySecretary
CredentialsTypically requires advanced degrees and extensive experience in government or public administrationUsually holds a degree in a relevant field; may have administrative or clerical certifications
Work EnvironmentHigh-level government offices, policy planning, and administrative oversightOffice settings, supporting senior officials, handling correspondence and documentation
Employer & IndustryGovernment ministries, departments, or agenciesGovernment offices, administrative departments, or public sector organizations

The Principal Secretary is a senior government official responsible for policy implementation and administrative leadership, often overseeing multiple departments. In contrast, a Secretary typically handles administrative support tasks, manages documentation, and assists senior officials. While both roles are integral to government operations, the Principal Secretary has a broader strategic role, whereas the Secretary focuses on day-to-day administrative functions.

What cities are hiring for Principal Secretary jobs? Cities with the most Principal Secretary job openings:
What are the most commonly searched types of Principal Secretary jobs? The most popular types of Principal Secretary jobs are:
Who are the top companies hiring for Principal Secretary jobs? The top employers for Principal Secretary jobs are:
What states have the most Principal Secretary jobs? States with the most job openings for Principal Secretary jobs include:
What are popular job titles related to Principal Secretary jobs? For Principal Secretary jobs, the most frequently searched job titles are:
Principal Secretary jobs near you
Infographic showing various Principal Secretary job openings in the United States as of June 2026, with employment types broken down into 98% Full Time, 1% Part Time, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $37,063 per year, or $17.8 per hour.
Principal's Secretary

Principal's Secretary

Academy School District 20

Colorado Springs, CO • On-site

$15.50 - $20.25/hr

Full-time

Posted 2 days ago

Academy District 20 rating

7.5

Company rating: 7.5 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

137th of 549 rated elementary and secondary schools

Job description

Location:
High Plains Elementary School
Recruiting Start Date:
05/28/2026
This posting will be open at least five (5) days after the recruiting start date.
Estimated Start Date:
07/27/2026
The Principal's Secretary provides full administrative assistance and secretarial service to the principal and/or assistant principal of an elementary or middle school.
The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time.
  • Reports consistently for work as scheduled
  • Performs other duties as assigned
  • Attains proficient or higher evaluations on established Performance Standards
  • Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate; greets visitors to building courteously, determines their needs, and provides information or directions
  • Arranges all announcements and paging on the intercom system
  • Assists in the daily activities of the general ledger accounting, including but not limited to, preparing and inputting journal entries, budget transfers, and bank reconciliations
  • Assists students as needed
  • Calls for guest staff teachers or classified staff as necessary
  • Composes, performs, and types routine correspondence and reports and updates lists
  • Confirms appointments and meetings
  • Develops and maintains required reports
  • Interprets and explains district rules, regulations, and procedures to the public
  • Keeps lost and found items and arranges for disbursement
  • Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.
  • Maintains an attractive and comfortable reception area
  • Maintains and/or prepares payroll records for guest and regular staff, including completing guest staff pay receipts, accounting for staff absences, and providing payroll records to Business Services
  • Maintains calendars for school use, may include master calendar, schedule of building use, and administrator's calendar
  • Maintains current information on staff, including employment data, FTE, salary/benefits, and/or source of funding
  • Maintains inventory of office supplies; orders and stocks materials and supplies as necessary
  • Maintains responsibility for the clerical operations of a departmental office
  • Maintains various databases, reports, and office filing systems
  • Makes deposits in school checking account
  • Manages school petty cash fund
  • Opens, sorts, and distributes incoming mail, and/or prepares outgoing mail as required
  • Performs a variety of bookkeeping procedures within the department and tracks various district accounts and contracts; reconciles accounts and records; maintains/prepares budget records and summaries
  • Performs a variety of duties using various types of office equipment
  • Performs duties assigned with departmental budget
  • Prepares and processes reports which require research, computation, and compilation
  • Prepares reports as required, including payroll reports, state and federal reports, and staff absence reports, etc.
  • Processes and inputs data for student registration
  • Processes purchase orders and requisitions as required, tracks orders as received, and maintains records of purchases
  • Processes purchase requisitions for office equipment, maintenance needs, staff expenses, and office supplies
  • Provides back up assistance to other office staff
  • Records information of all school accidents and files or forwards accordingly
  • Researches, compiles, and dispenses information to citizens, businesses, and other district agencies regarding district transactions
  • Responsible for accounts receivable and bank statement reconciliation
  • Responsible for generating budget reports at the end of each month
  • Reviews time sheets on periodic basis, and maintains staff leave, vacation, and flex time for each staff member
  • Schedules/coordinates travel arrangements/field trips
  • Sets up, files, and sorts a variety of documents, to include sensitive and confidential information
  • Takes dictation for official meetings, prepares minutes, and handles confidential or sensitive documents and correspondence
  • Tracks general fund budget for the principal
  • Verifies calculations on licensed guest staff pay receipts and delivers monthly payroll by payroll cutoff date

Knowledge, Skills, and Abilities:
  • Ability to adapt to changing technologies and to learn functionality of new equipment and systems
  • Ability to communicate effectively verbally and in writing
  • Ability to create, access, input, retrieve, and manipulate information in various software systems
  • Ability to establish and maintain accurate record keeping, document management, and filing systems
  • Ability to establish and maintain effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
  • Ability to follow oral and written instructions
  • Ability to greet and interact with the public in a courteous and professional manner
  • Ability to maintain confidentiality
  • Ability to manage simultaneous demands and set clear priorities
  • Ability to perform routine bookkeeping and clerical accounting tasks effectively and efficiently
  • Ability to work days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
  • Ability to work independently without direct supervision
  • Commitment to the education of students as a primary responsibility
  • Communicates effectively with students and adults in a wide variety of settings
  • Computer proficiency including office productivity applications
  • Considerable knowledge of policies, procedures, and overall district functions
  • Demonstrated ability to manage simultaneous demands and set clear priorities
  • Demonstrated ability to work well with others in a team setting
  • Demonstrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
  • Demonstrates effective organizational and time management skills
  • Detail-oriented
  • Energetic, creative, innovative, flexible
  • Excellent cooperative, collaborative, and problem-solving skills
  • Knowledge of office methods and procedures including appropriate telephone etiquette
  • Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
  • Promotes a positive climate, culture, and community
  • Strong mathematical and analytical skills
  • Strong organizational, interpersonal, written, listening, and verbal communication skills
  • Student-centered and relationship-focused
  • Understanding of data privacy laws and their implications for the educational community
  • Willing to be trained to carry out delegated nursing practices
  • Willingness to participate in ongoing training as required

Work Environment: The work environment characteristics described here are representative of those a staff member typically encounters while performing the essential functions of this job. They are included for informational purposes and are not all-inclusive.
  • The noise level in the work environment may alternate among quiet, moderate, and loud.
  • The incumbent is frequently required to interact in person and through communication methods with the students, public, and/or other staff.
  • The incumbent is required to work scheduled school/work hours and/or days.
  • The incumbent may be required to work extended school/work hours and/or days as directed.
  • Work is generally performed within a standard office environment.
  • The incumbent may experience exposure to high noise levels associated with standard office equipment.

Physical Demands: The following are some of the physical demands commonly associated with this position. They are included for informational purposes and are not all-inclusive. All physical demands, if listed, are considered essential functions
  • Sits, stands, walks, stoops, kneels, and crouches/squats while performing duties
  • Has oral and auditory capacity enabling interaction interpersonally and/or through communication devices
  • Uses eyes, hands, and finger coordination enabling the use of equipment and writing utensils
  • Typical demands require staff to lift and carry up to 20 pounds, and may be higher for some assignments depending on position and student need; climb stairs, ladders, and/or stools; reach, hold, grasp and turn objects; use fingers to operate computer keyboards; feel the shape, size and temperature of objects

Cognitive Functions: The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive. The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.
Required Qualifications:
High school graduate -high school diploma or equivalent, Secretarial Experience
Preferred Qualifications:
Compensation Range:
$22.80-23.94
Scheduled Weekly Hours:
40
Hours per Day:
8.0 hour(s) per day
Number of Days per Year:
200 Days M-F
Benefits Eligibility:
Full-time - Regular
For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org).
FLSA Status:
United States of America (Non-Exempt)
How to Apply:
New applicants (including current district staff members) must use the Workday application portal. Documents emailed directly to a supervisor will not be considered for application purposes and will not receive a response. A completed online application also includes the following uploaded documents in PDF format:
  • A current resume

Please do not call to request site visits or interviews at the school/location. Please direct all inquiries via the email address indicated on the posting
Hiring Manager Email:
roy.getchell@asd20.org

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