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Principal Secretary Jobs (NOW HIRING)

Belen High School

Secretary

Belen, NM · On-site

Principal Secretary Exempt Position Belen High School 230 days per year Qualifications: * High School Diploma or GED. * Minimum of three years of clerical/secretarial experience. * Ability to type 55 ...

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How much do principal secretary jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for principal secretary in the United States is $17.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $19.71 per hour, depending on experience, location, and employer.

What is a principal secretary?

Principal Secretaries are high-ranking administrative officials, typically in government ministries or departments. They serve as the chief advisors to ministers and are responsible for implementing government policies, overseeing departmental functions, and ensuring smooth administrative operations. Principal Secretaries play a vital role in policy formulation, coordination among various government agencies, and ensuring compliance with regulations. They often act as the main link between the political leadership and the civil service, providing continuity and expertise in governance.

What are the key skills and qualifications needed to thrive as a principal secretary?

To thrive as a Principal Secretary, you need in-depth knowledge of public administration, policy analysis, and organizational management, usually supported by a master's degree in public administration or a related field and extensive civil service experience. Familiarity with government information systems, document management tools, and regulatory compliance frameworks is critical. Exceptional leadership, discretion, and strategic communication are vital soft skills for coordinating high-level government operations and liaising with diverse stakeholders. These competencies ensure effective governance, policy implementation, and smooth functioning of administrative processes at the highest levels.

What are some common challenges faced by a principal secretary, and how can they effectively manage them?

Principal Secretaries often navigate complex administrative tasks, manage high volumes of correspondence, and coordinate between various departments and stakeholders. Balancing strategic decision-making with routine operational duties can be demanding, particularly under tight deadlines. Effective time management, strong communication skills, and the ability to prioritize tasks are essential for success. Building a reliable support team and leveraging digital tools can also help streamline workflow and ensure key responsibilities are met efficiently.

What is the difference between Principal Secretary vs Secretary?

AspectPrincipal SecretarySecretary
CredentialsTypically requires advanced degrees and extensive experience in government or public administrationUsually holds a degree in a relevant field; may have administrative or clerical certifications
Work EnvironmentHigh-level government offices, policy planning, and administrative oversightOffice settings, supporting senior officials, handling correspondence and documentation
Employer & IndustryGovernment ministries, departments, or agenciesGovernment offices, administrative departments, or public sector organizations

The Principal Secretary is a senior government official responsible for policy implementation and administrative leadership, often overseeing multiple departments. In contrast, a Secretary typically handles administrative support tasks, manages documentation, and assists senior officials. While both roles are integral to government operations, the Principal Secretary has a broader strategic role, whereas the Secretary focuses on day-to-day administrative functions.

How much does a principal secretary make?

The salary of a principal secretary varies depending on the organization and location, but in general, they earn between $50,000 and $90,000 annually. Factors such as experience, education, and specific industry can influence compensation levels.

What does a principal secretary do?

A principal secretary is a senior government official responsible for overseeing the administration of a specific department or ministry. They coordinate policy implementation, manage staff, and serve as a key advisor to the minister or department head, often requiring strong organizational and leadership skills. The role typically involves handling administrative tasks, preparing reports, and ensuring compliance with regulations.
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Principal Secretary jobs near you
Infographic showing various Principal Secretary job openings in the United States as of August 2026, with employment types broken down into 89% Full Time, 9% Part Time, 1% Temporary, and 1% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $37,063 per year, or $17.8 per hour.

Principal's Secretary-Calumet High School

Gary, IN

Lake Ridge New Tech Schools
See more jobs at Lake Ridge New Tech Schoolsexternal

$14.50 - $19/hr

Full-time

Re-posted 4 days ago

Job description

Lake Ridge New Tech Schools

Secretary to the High School Principal



JOB DESCRIPTION: Secretary to the High School Principal


REQUIREMENTS:

1. High School Diploma

2. Experience working as a secretary in a legal, executive or educational environment.

3.  Excellent computer skills 

4.  Proficiency with CIMS software or similar database; ability to  

   learn software quickly

5.  Shows excellence in written and oral communication

6.  Knowledge of office equipment, such as copier, fax machine,  

         computer

8.  Demonstrates ability to be a “team player” in concert and other 

   secretarial staff 


REPORTS TO: High School Principal


DUTIES AND RESPONSIBILITIES:  


1. Act as personal secretary to the principal (and other administrators, as necessary):

a. Handle routine telephone calls and messages; call back as requested;

b. Maintain master calendar; schedule appointments and coordinates as needed;

c. Promptly file material for personnel and programs under the principal’s supervision;

d. Greet and verify identity of visitors, assign visitor passes, direct visitors;

e. Assist with discharge clerical functions for principal’s professional obligations.

2. Take notes at meetings as requested and prepare minutes for signatures.

3. Work independently on projects and tasks after receiving initial instructions, accomplish objectives within reasonable constraints.

4. Process district applications and forward to Central Office.

5. File material as necessary

6. Generate routine correspondence as requested; prepare for signature and mail or fax 

7. Assist in the completion of required reports (including, but not limited to, AdvanceEd, IDOE, LRS).

8. Prepare suspension forms, expulsion packets, and discipline binder.    

9. Prepare all staff evaluation forms under the direction of the principal and maintain RISE binder.

10. Act as office manager, ensuring that all work is promptly, properly and accurately done.

11. Prepare requisitions and purchase orders for office operations.

12. Assist during registration and other major activities.

13. Assist and handle record keeping for substitutes. Monitor and maintain AESOP records.

14. Exhibit initiative, creativity and good judgment in making decisions and reflect a positive attitude and work ethic representing the Lake Ridge Schools.

15. Maintain the electronic sign with timely, positive information.

16. Exercise good judgment in handling confidential information and correspondence.

18. Attend staff meetings, assemble minutes, and staff sign in sheets in binder.

19. Inventory and order office supplies, ink, toner, and paper.

20. Schedule and log fire and emergency drills.

21. Use intercom system to lead pledge, and make announcements.

22. Use Blackboard Connect to send Alert Nows and emails to parents.

23. Collect and document school closing information from staff.

24. Update student handbook as necessary.

25. Update staff handbook as necessary.

26. Update phone system for new teachers and classroom changes.

27. Update school maps as necessary. 

28. Collect and receipt fees for bookkeeper during summer.

29. Gather and document security cameras for incidents.

30. Update school website and train teachers on process to update their class pages.

31. Complete work permits with the Indiana Department of Labor.

32. Maintain key distribution log.

33. Train and manage student office assistants.

34. Collect and distribute building usage applications.

35. Exercise good judgment in handling confidential information and correspondence.

36. Exhibit initiative, creativity and good judgment in making decisions and reflect a positive attitude and work ethic representing the Lake Ridge Schools.

37. Perform such other duties as may be assigned by the High School Principal or his/her 

Designee.


DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position.


THE EMPLOYEE SHALL REMAIN FREE OF ANY ALCOHOL OR NON-PRESCRIBED CONTROLLED SUBSTANCE ABUSE IN THE WORKPLACE OR IN HIS/HER DUTIES THROUGHOUT HIS/HER EMPLOYMENT IN THE CORPORATION.


TERMS OF EMPLOYMENT: Twelve months. Salary to be determined by the Board of School Trustees as per contract and shall be effective January 1 of each calendar year.


This position is a non-exempt secretarial position


EVALUATION: Performance on job requirements will be evaluated annually by the Principal in accordance with Board Policy.