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Phone Scheduler Jobs (NOW HIRING)

The US Oncology Network

Telephone Operator

Norfolk, VA · On-site

$17.10 - $21.05/hr

... a Phone scheduler to support all of our offices based out of our Centralized Operations office located in Norfolk. Employment Type: Full-Time, I n-Person Benefits: M/D/V, Life Ins., 401(k) ...

Prestige Staffing

Medical Scheduler

Atlanta, GA

$2.0K/hr

The Scheduler will spend most of the day on the phone scheduling appointments and assisting patients, while partnering closely with clinical staff to keep the schedule running smoothly. Pay: $20-23 ...

SMART COMMUNICATIONS 1 LLC

Phone Operator

Norcross, GA · On-site

$15/hr (+ commission)

Your Schedule: Monday - Friday 10:00am - 7:00pm Saturday: 10:00am - 5:00 pm Sundays OFF You will be ... You will be answering the phone as an Operator and directing the customers and also helping to sell ...

SMART COMMUNICATIONS 1 LLC

Phone Operator

Norcross, GA · On-site

$15/hr (+ commission)

Your Schedule: Monday - Friday 10:00am - 7:00pm Saturday: 10:00am - 5:00 pm Sundays OFF You will be ... You will be answering the phone as an Operator and directing the customers and also helping to sell ...

Controlled Force

PHONE REPRESENTATIVE

Batavia, IL · On-site

$20/hr

Phone Representative Location: 335 N River Street Suite 200, Batavia IL, 60510 Job Type: Full-Time, ... Work Environment & Schedule: Standard business hours, 8:00 AM - 5:00 PM Office-based position; must ...

System One

Phone Operator

Tulsa, OK · On-site

$15 - $17.50/hr

Pay: $15.00-$17.50/hour Schedule: * Monday-Thursday: 8:00 AM - 5:00 PM * Friday: 8:00 AM - 3:00 PM ... Previous phone operator, call center, medical receptionist, or customer service experience ...

Nationwide Children's Hospital

$18.25 - $23.75/hr

This position is primarily phone-based and requires strong communication, customer service, and organizational skills. Summary: Schedules surgeries, coordinates with patients, physicians, and ...

OneOncology LLC

Phone Operator

Huntsville, AL · On-site

$16 - $20/hr

Job Purpose The purpose of the Telephone Operator/Centralized Scheduler is to support Oncology ... Must be able to prioritize phone calls and multitask. * Must be able to complete calls and ...

OneOncology LLC

Phone Operator

Huntsville, AL · On-site

$16 - $20/hr

Job Purpose The purpose of the Telephone Operator/Centralized Scheduler is to support Oncology ... Must be able to prioritize phone calls and multitask. * Must be able to complete calls and ...

Omni Hotels & Resorts

Phone Operator

Bedford, PA · On-site

$13.75 - $17/hr

Maintain regular attendance in compliance with Omni standards, as required by scheduling which will ... Answer all incoming phone calls to the resort using the proper protocol, greetings and closings as ...

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Phone Scheduler information

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$12

$18

$26

How much do phone scheduler jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for phone scheduler in the United States is $18.52, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $20.19 per hour, depending on experience, location, and employer.

What does a phone scheduler do?

A phone scheduler is responsible for managing and coordinating appointments, meetings, or reservations over the phone. They often work in offices, medical practices, or service-based businesses, ensuring that schedules are organized efficiently and clients or patients are reminded of their appointments. Their duties may also include answering calls, handling cancellations or rescheduling, and maintaining accurate records in scheduling systems.

What are the key skills and qualifications needed to thrive as a phone scheduler, and why are they important?

To thrive as a Phone Scheduler, you need strong organizational skills, attention to detail, and experience with appointment setting, typically supported by a high school diploma or equivalent. Familiarity with scheduling software, multi-line phone systems, and office productivity tools is commonly required. Excellent communication, patience, and problem-solving abilities help you manage client interactions and resolve scheduling conflicts. These skills ensure accurate scheduling, efficient workflow, and positive experiences for both clients and staff.

What are some common challenges phone schedulers face when managing high call volumes and appointment requests?

Phone Schedulers often encounter challenges in balancing a high volume of incoming calls while maintaining accuracy and professionalism. Managing overlapping or last-minute appointment requests can require quick thinking and effective prioritization skills. Additionally, they need to communicate clearly with both clients and team members to prevent scheduling conflicts and ensure smooth operations. Adapting to different scheduling software and maintaining a calm demeanor during peak hours are essential for success in this role.

What is the difference between Phone Scheduler vs Medical Receptionist?

AspectPhone SchedulerMedical Receptionist
CredentialsBasic computer skills, communication skillsHigh school diploma, medical office training
Work EnvironmentCall centers, healthcare officesClinics, hospitals, healthcare facilities
Employer & IndustryHealthcare providers, clinicsHospitals, outpatient clinics
Primary RoleScheduling appointments via phoneManaging patient check-in, scheduling, and phone calls

The main difference is that a Phone Scheduler primarily focuses on scheduling appointments over the phone, often in healthcare settings, while a Medical Receptionist handles a broader range of front-desk duties, including patient check-in, billing, and general administrative tasks. Both roles require strong communication skills, but Medical Receptionists typically need more comprehensive medical office training.

More about Phone Scheduler jobs

What cities are hiring for Phone Scheduler jobs?

Cities with the most Phone Scheduler job openings:

What states have the most Phone Scheduler jobs?

States with the most job openings for Phone Scheduler jobs include:

What job categories do people searching Phone Scheduler jobs look for?

The top searched job categories for Phone Scheduler jobs are:

Phone Scheduler jobs near you
Infographic showing various Phone Scheduler job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, and 4% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $38,531 per year, or $18.5 per hour.

Scheduler

The University of Kansas Health System St. Francis Campus

Topeka, KS • On-site

$17.75 - $22.75/hr

Full-time

Medical, PTO

Posted 3 days ago

New

Job description

Overview

Join our team as a day shift, full-time, Cardiology Scheduler in Topeka, KS.

Why Join Us?  

Thrive in a People-First Environment and Make Healthcare Better  

  • Thrive: We empower our team with career growth opportunities, tuition assistance, and resources that support your wellness, education, and financial well-being.  
  • People-First: We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for.  
  • Make Healthcare Better: We use advanced technology to support our team and enhance patient care.  

Get to Know Your Team: 

  • The University of Kansas Health System St. Francis Campus, a part of a rich legacy of compassionate care since 1909, now offers 378 licensed beds, a history of innovation, and strong community support.

Responsibilities
  • Responsible for scheduling patient appointments from phone requests. 
  • Works with physician offices, patients, Health Center departments and all others in completing the scheduling function, including patient demographic information and insurance eligibility verification. 
  • Assures that proper patient records and film studies are available prior to the patients' appointments. 
  • Reminds patients of appointments and to bring prior records as appropriate. 
  • Contributes to efficiently of provider schedules by filling cancellations and rescheduling appointments when requested. 
  • Works under the supervision of the Clinic Supervisor/Manager.

Qualifications

Job Requirements:

  • One-year prior experience in medical office setting.
  • Must type 40 wpm: proficient computer skills.
  • Excellent customer service skills, both written and verbal; interpersonal skills necessary to interact with patients and their families, physician offices, nursing personnel and co-workers. 
  • Strong organizational skills and attention to detail. 
  • Ability to multi-task and coordinate more than one event at a time. 
  • Professionalism required.
  • Must have knowledge of HIPAA rules.

Preferred Job Requirements:

  • Prior experience in physician clinic phone scheduling preferred.
  • Knowledge of medical terminology.
Qualifications:

Job Requirements:

  • One-year prior experience in medical office setting.
  • Must type 40 wpm: proficient computer skills.
  • Excellent customer service skills, both written and verbal; interpersonal skills necessary to interact with patients and their families, physician offices, nursing personnel and co-workers. 
  • Strong organizational skills and attention to detail. 
  • Ability to multi-task and coordinate more than one event at a time. 
  • Professionalism required.
  • Must have knowledge of HIPAA rules.

Preferred Job Requirements:

  • Prior experience in physician clinic phone scheduling preferred.
  • Knowledge of medical terminology.
Education:UNAVAILABLEEmployment Type: FULL_TIME

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