The duties and responsibilities of this position may include, but are not limited to, the following:
• Co-Receptionist and front desk support for Power System Executive Office (PEX/System); greets visitors; answers and screens incoming telephone calls; answers inquiries from LADWP employees, customers, the public, and outside agencies; provides excellent customer service.
• Prepares travel plans and expense reports using XM and Concur for the COO-Senior AGM of the Power System.
• Performs a thorough preliminary review of travel plans and expense reports for System-level approval in compliance with City Travel Policy and Power System procedures; processes XM user forms for traveler/proxy profile set-up or modifications.
• Performs a thorough preliminary review of sponsorship and membership requests for System-level approval in compliance with LADWP and City policy and guidelines.
• As needed, assists with document processing for System-level approval: receives, logs, routes, tracks, distributes, and maintains System e-files.
• Assists with logistics (preparations and coordination) for PEX meetings and/or special events.
• Serves as P-Card holder for PEX.
• Assists with the preparation of meeting material and maintains PEX resource e-files.
• As needed, may travel to coordinate logistics, attend meetings and summarize the discussion with little to no prior notice. May travel as far as Owens Valley.
• As needed, assists with organizing, scanning, and e-filing PEX records to FileNet and local shared drives; may assist with annual records retention.
• May order office supplies, including copier paper and toner, for Rooms 921 and 915.
• Initiates service calls for copiers and coordinates office-related service requests.
• Assists with maintaining the utility/copy and conference rooms orderly and ready for use.
• As needed, may type, organize, duplicate, and/or distribute correspondence in compliance with LADWP policies and procedures and Secretarial Manual
• Performs other related clerical duties and support services as instructed by the Supervisor.
How to apply
Interested candidates, please e-mail resumes to PSASJobs@ladwp.com with the subject line "Senior Administrative Clerk Transfer". Candidates must be currently appointed City of Los Angeles employees in the class of Senior Administrative Clerk (Class Code 1368). Submitted materials will be reviewed to determine a reasonable number of candidates with the most relevant background and experience to interview.
RESPOND BY: The deadline to apply is Monday, June 22, 2026 no later than 3:00 pm or until a sufficient number of applications are received.
Transfer
These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles.