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Payroll Trainer Jobs (NOW HIRING)

Robert Half

Payroll Tax Administrator

Downey, CA · On-site

$30 - $40/hr

District Support & Payroll Training * Partner directly with district payroll teams during quarterly close and year-end payroll processing. * Conduct payroll reconciliation reviews, documentation ...

Any Hour Group

Payroll Supervisor

Lindon, UT · On-site

Support by helping create and deliver payroll training programs for General Managers, leaders, and cross-functional partners across the organization * Educate stakeholders on payroll processes ...

Search Pro Group

Be Seen First

Payroll Administrator, Multi-State

Glen Allen, VA · On-site

$60K - $70K/yr

... training ✔ Prepare payroll reports, journal entries, and assist with payroll audits ✔ Work closely with HR and Finance to ensure accurate employee records and timely payroll processing ...

BBSI

Payroll Specialist

Salt Lake City, UT · On-site

$22.75 - $31/hr

Perform on-site customer payroll training as needed * Minimum 5 years of payroll experience - ideally in a fast paced environment * Knowledge of wage and hour laws * Effective communicator with ...

BBSI

Payroll Specialist

Modesto, CA · On-site

$24.75 - $33.75/hr

Perform on-site customer payroll training as needed * Minimum 5 years of payroll experience - ideally in a fast paced environment * Knowledge of wage and hour laws * Effective communicator with ...

Search Pro Group

Be Seen First

Payroll Administrator, Multi-State

Glen Allen, VA · On-site

$60K - $70K/yr

... training ✔ Prepare payroll reports, journal entries, and assist with payroll audits ✔ Work closely with HR and Finance to ensure accurate employee records and timely payroll processing ...

PRIDE Industries

Payroll Supervisor

Roseville, CA · On-site

$36 - $41.50/hr

Provides training to other Payroll Analysts, schedules their work/projects when needed, performs quality control on work performed by others on team. 2. *Leads researching and analyzing of complex ...

Identity, Inc

Payroll Manager

Gaithersburg, MD · On-site

$70K - $75K/yr

Calculates employee compensation, review accuracy of timecards, update internal payroll databases, maintain the payroll work calendar, and conduct company-wide training for all employees. Review and ...

PRIDE Industries

Payroll Supervisor

Roseville, CA · Hybrid

$36/hr

Provides training to other Payroll Analysts, schedules their work/projects when needed, performs quality control on work performed by others on team.2. *Leads researching and analyzing of complex ...

PRIDE Industries

Payroll Supervisor

Roseville, CA

$31.15 - $44.99/hr

Provides training to other Payroll Analysts, schedules their work/projects when needed, performs quality control on work performed by others on team. 2. *Leads researching and analyzing of complex ...

PRIDE Industries

Payroll Supervisor

Roseville, CA · Hybrid

$41.50/hr

Provides training to other Payroll Analysts, schedules their work/projects when needed, performs quality control on work performed by others on team. 2. *Leads researching and analyzing of complex ...

PRIDE Industries

Payroll Specialist

Roseville, CA · On-site

$22 - $27/hr

Creates communication and training plan and implements improvements. 3. *Audit and validate quarterly and annual payroll tax returns; federal, state, local and SUI. Research and resolve tax ...

PRIDE Industries

Payroll Specialist

Roseville, CA

$22.15 - $31.93/hr

Creates communication and training plan and implements improvements. 3. *Audit and validate quarterly and annual payroll tax returns; federal, state, local and SUI. Research and resolve tax ...

PRIDE Industries

Payroll Specialist

Roseville, CA · Hybrid

$22/hr

Creates communication and training plan and implements improvements.3. *Audit and validate quarterly and annual payroll tax returns; federal, state, local and SUI. Research and resolve tax ...

PRIDE Industries

Payroll Specialist

Roseville, CA · Hybrid

$27/hr

Creates communication and training plan and implements improvements. 3. *Audit and validate quarterly and annual payroll tax returns; federal, state, local and SUI. Research and resolve tax ...

BBSI VOC

Payroll Specialist

San Luis Obispo, CA · On-site

$36 - $40/hr

Identify systems options to achieve better results for clients and BU members Perform on-site client payroll training, HRP web training and use of all feature functionalities relevant to client ...

Kokosing

Payroll Specialist

Middletown, OH

$22.25 - $30.50/hr

Accounting/Business degree or advanced payroll training. * Two years of experience with payroll and human resource processing. * Construction industry experience preferred. * Strong attention to ...

Kokosing

Payroll Specialist

Middletown, OH · On-site

$22.25 - $30.50/hr

Accounting/Business degree or advanced payroll training. * Two years of experience with payroll and human resource processing. * Construction industry experience preferred. * Strong attention to ...

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All JobsPayroll Trainer Jobs

Payroll Trainer information

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$13

$24

$36

How much do payroll trainer jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for payroll trainer in the United States is $24.74, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.44 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Payroll Trainer, and why are they important?

To thrive as a Payroll Trainer, you need in-depth payroll knowledge, experience with payroll processing, and often a background in HR or accounting, typically supported by relevant certifications. Familiarity with payroll software systems such as ADP, SAP, or Paychex, and experience developing and delivering training materials are essential. Strong communication, instructional, and interpersonal skills are crucial for effectively teaching diverse audiences. These skills ensure accurate knowledge transfer, compliance with regulations, and effective team performance within organizations.

How does a Payroll Trainer typically collaborate with HR and finance teams to ensure training aligns with organizational policies?

Payroll Trainers work closely with both HR and finance departments to ensure that training materials and sessions accurately reflect current company policies, compliance requirements, and payroll systems. They often coordinate with HR to stay updated on changes in employment laws and benefits, while also partnering with finance to address payroll processing procedures and reporting standards. This collaboration helps ensure that trainees receive consistent, up-to-date information that supports smooth payroll operations across the organization.

What is the difference between Payroll Trainer vs Payroll Specialist?

AspectPayroll Trainer

Required CredentialsTypically requires payroll certification, training experience, and knowledge of payroll systems
Work EnvironmentOften works in corporate training settings, HR departments, or payroll service providers
Employer & Industry UsageUsed by companies offering payroll training, HR consulting firms, and payroll software providers
Common Search & Comparison IntentPeople compare to Payroll Specialist to understand training vs. operational roles

A Payroll Trainer focuses on educating employees or clients about payroll processes, systems, and compliance, often working in training or consulting roles. In contrast, a Payroll Specialist handles the day-to-day payroll processing, data entry, and compliance tasks within an organization. Both roles require payroll knowledge and certifications, but their primary functions differ: one trains, the other executes payroll operations.

What does a Payroll Trainer do?

A Payroll Trainer is responsible for educating employees, payroll staff, and sometimes management on payroll systems, procedures, and compliance requirements. They design and deliver training sessions on topics such as payroll software, tax regulations, and organizational payroll processes. Their role ensures that payroll is processed accurately and in accordance with legal and company standards, reducing errors and improving efficiency. Payroll Trainers may also create training materials, assess learning outcomes, and provide ongoing support to staff.
More about Payroll Trainer jobs
What states have the most Payroll Trainer jobs? States with the most job openings for Payroll Trainer jobs include:
What job categories do people searching Payroll Trainer jobs look for? The top searched job categories for Payroll Trainer jobs are:
Payroll Trainer jobs near you
Infographic showing various Payroll Trainer job openings in the United States as of July 2026, with employment types broken down into 80% Full Time, 11% Part Time, 1% Temporary, and 8% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $51,453 per year, or $24.7 per hour.
Payroll Tax Administrator

Payroll Tax Administrator

Robert Half

Downey, CA • On-site

$30 - $40/hr

Temporary

Retirement

Posted 14 days ago

Job description

Quarter-End & Year-End Payroll Reconciliation

  • Perform detailed quarterly payroll tax reconciliations for Federal, State, OASDI, Medicare, and applicable local taxes.
  • Validate gross-to-net payroll accuracy and investigate payroll, tax, and deduction discrepancies.
  • Review year-end payroll adjustments to ensure compliance with IRS regulations and proper quarter application.

W-2 Review & Verification

  • Reconcile all W-2 wage and tax reporting, including taxable and non-taxable wages, retirement contributions, benefits, and imputed income.
  • Identify discrepancies before year-end processing and coordinate corrections with district payroll teams.

State & Federal Payroll Tax Reporting

  • Prepare and validate payroll tax reporting files for State and Federal agencies, including EFW2/MMREF submissions.
  • Troubleshoot reporting errors and ensure timely, accurate tax filing acceptance.

District Support & Payroll Training

  • Partner directly with district payroll teams during quarterly close and year-end payroll processing.
  • Conduct payroll reconciliation reviews, documentation walkthroughs, and user training sessions.
  • Provide exceptional customer service while supporting multiple payroll teams throughout implementation.

Payroll Compliance & Audit Support

  • Review retirement and voluntary deduction setups, including TSA, 403(b), and 457 plans.
  • Verify deduction limits, resolve compliance issues, and assist with correction processing.
  • Audit overtime calculations for compliance with bargaining agreements and FLSA requirements.



5+ years of payroll processing, payroll tax, or payroll reconciliation experience.

Strong experience with quarter-end and year-end payroll balancing.

Experience reviewing W-2s, payroll tax reporting, and payroll compliance.

Knowledge of Federal and State payroll tax regulations.

Familiarity with FLSA requirements and retirement plans including 403(b), 457, and TSA deductions.

Experience preparing payroll tax files for State and Federal reporting.

Advanced Microsoft Excel skills, including data analysis and reconciliation.

Excellent analytical, organizational, and problem-solving abilities.

Strong communication and presentation skills with the ability to train and support end users.

Experience supporting multiple entities, school districts, or large organizations is highly preferred.

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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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