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Order Entry Assistant Jobs in Florida (NOW HIRING)

Italian Terrazzo & Tile

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Project Administrator - New Homes Order Writing

Melbourne, FL · On-site

$19 - $20/hr

Perform accurate and timely entry of homebuilder order into JDE order processing system * Translate ... Respond to all homebuilder and internal inquiries in a timely fashion. * Assist/support all other ...

Simmonds Electrical of Naples, Inc.

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Office Assistant Receptionist

Bonita Springs, FL · On-site

$16 - $17/hr

Office/Scheduling Assistant needed immediately for busy electrical contracting company. Prior ... order entry, filing, data entry. Room for advancement into purchasing and project coordination.

Loews Hotels

Room Service Order Taker Overnight

Miami, FL · On-site

$15.50 - $20/hr

Detail-oriented and precise, with strong adherence to order entry and billing procedures ... standards * Assist guests with menu selections and provide knowledgeable food and beverage ...

New

AMG Global Distribution

Data Entry

Miami, FL

$18 - $20/hr

Data Entry Specialist The Data Entry Specialist is responsible for accurately entering, updating ... Generate reports related to purchases, sales, inventory, and order activity. * Assist with month ...

Oviedo Medical Center

PRN Lab Assistant

Oviedo, FL · On-site

... Assistant you want with your current employer? We have an exciting opportunity for you to join ... Performs registration and order entry procedures, as requested, with accuracy, and in a timely ...

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Order Entry Assistant information

What are some common challenges faced by order entry assistants, and how can they be effectively managed?

Order Entry Assistants often encounter challenges such as managing a high volume of orders during peak periods, ensuring accuracy under tight deadlines, and communicating effectively with multiple departments. Staying organized, double-checking data, and utilizing order management software can help minimize errors and streamline workflow. Regular communication with sales, warehouse, and customer service teams also supports smooth order processing and helps resolve issues quickly.

What does an order entry assistant do?

An Order Entry Assistant is responsible for processing and entering customer orders into a company's system, ensuring that all information is accurate and up to date. They often communicate with customers or sales teams to clarify order details, resolve discrepancies, and track the status of orders. Additionally, they may coordinate with other departments like shipping and inventory to ensure timely fulfillment of orders. Strong attention to detail, organizational skills, and proficiency with computer systems are important in this role.

What is the difference between Order Entry Assistant vs Data Entry Clerk?

AspectOrder Entry AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentOffice setting, customer service interactionsOffice or remote, focused on data input
Employer & Industry UsageRetail, manufacturing, healthcareVarious industries including finance, healthcare, admin
Common Search & ComparisonOrder processing, customer ordersData management, record keeping

While both roles involve data handling, an Order Entry Assistant primarily focuses on processing customer orders and supporting sales functions, often interacting with clients. A Data Entry Clerk concentrates on inputting and maintaining data accuracy across various systems. Understanding these differences helps job seekers target the right position based on their skills and career goals.

What are the key skills and qualifications needed to thrive as an order entry assistant?

To thrive as an Order Entry Assistant, you need strong attention to detail, organizational skills, and basic data entry experience, often supported by a high school diploma or equivalent. Familiarity with order management systems, ERP software, and Microsoft Office Suite is typically required. Effective communication, time management, and problem-solving abilities help individuals excel in this role. These skills are crucial for ensuring accurate and timely order processing, minimizing errors, and supporting smooth business operations.
What are the most commonly searched types of Order Entry jobs in Florida? The most popular types of Order Entry jobs in Florida are:
What are popular job titles related to Order Entry Assistant jobs in Florida? For Order Entry Assistant jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Order Entry Assistant jobs in Florida look for? The top searched job categories for Order Entry Assistant jobs in Florida are:
What cities in Florida are hiring for Order Entry Assistant jobs? Cities in Florida with the most Order Entry Assistant job openings:
Order Entry Assistant jobs near you

Administrative Assistant - A/P & Purchasing

Seaboard Marine

Miami, FL • On-site

$19/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Seaboard Marine rating

4.3

Company rating: 4.3 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Starting rate: $19 per hour

Long-term employment with opportunities for growth.

Discover more about our organization, culture, and employee benefits by visiting this page. Explore life at Seaboard Marine: https://explore.seaboardmarine.com/pomrecruitment 

We offer excellent benefits including:

  • 401(K) Retirement Saving Plan w/ Employer Match
  • Medical, Dental & Vision insurance
  • Tuition Reimbursement
  • Life Insurance 
  • Supplemental Medical Coverage
  •  Paid Time Off 
  • Parental Leave
  • Paid Holidays
  • Employee Assistance Program
  • Flexible Spending Accounts
POSITION SUMMARY:       
This position provides essential administrative support to the Purchasing Department and the Parts and Supplies team. Responsibilities include assisting with the preparation, tracking, and filing of purchasing documents, processing invoices, maintaining records, and generating routine reports. The role also supports order entry, vendor communication, cycle counts, and inventory-related documentation. This position works under general supervision and follows established procedures and departmental guidelines. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
GEOGRAPHIC REGION:
Please note applicants out of the geographic region for position applied will not be considered.
QUALIFICATIONS: 
Required 
  • One (1) year minimum of administrative support experience in accounting, procurement, or inventory environments.
  • Thorough knowledge of office practices, procedures, and proper usage of office equipment.
  • Intermediate Computer skills in programs such as MS Word, Excel & Outlook.
  • Must have intermediate communication skills both in English and Spanish to communicate at different levels throughout the organization and with exterior organizations, vendors, etc.
  • Must be able to accurately process alpha/numeric information.
  • The ability to respond to common inquiries relating to the areas of DST system or purchasing.
  • Strong mathematical and numerical abilities.  Ability to perform a volume of numerical calculations with speed and accuracy.
  • Ability to work independently with limited supervision, multitask and possess strong initiative.
  • Possess organizational and time management skills with ability to prioritize and be detail-oriented.
  • Ability to consistently meet deadlines.
  • Ability to work extended hours, holidays, and/or weekends as needed.
  • Ability to understand and follow complex oral and written instructions and technical terminology.
  • Ability to exercise independent judgment within established systems and procedures.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Ability to establish and maintain effective working relationships with vendors and fellow employees.
  • Must have or be able to obtain a TWIC card within 30 days of employment.
Preferred
  • Associate’s Degree in Business Administration, Accounting, or a related field.
  • Experience using JD Edwards system.
DUTIES AND RESPONSIBILITIES:
Primary:
  • Receives and opens correspondence for the Purchasing department.
  • Answer all incoming telephone calls for the Purchasing department and direct them as necessary.  Deliver messages as necessary.
  • Maintains and updates departmental filing systems.
  • Prepare courier packages and airway bills when packages and documents need to be delivered.
  • Assist with organizing and filing purchase orders, invoices, and proof of delivery (POD) documents to support invoice processing.
  • Provide clerical support in reviewing receiving documents and matching them with purchase orders and vendor invoices.
  • Help prepare and maintain documentation for DST purchase orders, including scanning, copying, and organizing records for audit readiness.
  • Support the coding of incoming invoices by gathering necessary information and assisting with general ledger allocation under supervision.
  • Enter basic data into the DST system and assist with batch preparation for invoice posting and payment processing.
  • Assist in collecting and organizing vendor documentation such as applications, W-9s, and insurance certificates.
  • Help complete vendor forms and maintain vendor files in accordance with company procedures.
  • Support communication with vendors by responding to routine inquiries and escalating complex issues to the Coordinator or Manager.
  • Assist in verifying invoice details such as pricing, terms, and tax charges under guidance.
  • Help generate reports such as open purchase order reports and follow up on missing invoices.
  • Enter accounts payable invoices into the AS400/JDE system as directed, ensuring accuracy and completeness.
  • Provide administrative support for weekly payroll processing for owner-operators, including document preparation and data entry.
  • Assist in auditing purchase orders against packing lists and invoices, flagging discrepancies for review.
  • Assist with inventory discrepancies.
  • Assist in ordering and disbursing employee uniforms.
  • Perform additional related duties as assigned.
PHYSICAL REQUIREMENTS:
  • The employee is regularly required to use their hands and fingers 
  • The employee frequently is required to talk and/or hear
  • The employee is continuously required to sit
  • The employee is occasionally required to stand and walk; climb or balance; stoop, kneel, crouch, or crawl.  
  • The employee must occasionally lift and/or move up to ten (10) pounds
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
SAFETY REQUIREMENTS:
  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers
SUPERVISION RECEIVED AND EXERCISED:
Receives direct supervision from the Operational Cost Control Manager; may assist other Purchasing and Parts Department employees in the performance of administrative functions.  Does not exercise supervision over any position.

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