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Operations Assistant Jobs in Madison, WI (NOW HIRING)

Wisconsin

Building Operations Assistant

Madison, WI · On-site

$17/hr

The Arena Control office monitors computers to ensure the safe reliable operation of the building. Building temperature, lighting, fire panel controls, and security camera monitors will be used daily.

Everlight Solar

Operations Support

Madison, WI

Everlight Solar is seeking a Personal Assistant to perform a variety of administrative tasks including data entry, assisting in the planning and execution of company-wide events, and personal errand ...

Everlight Solar

Operations Support

Madison, WI · On-site

$50K - $60K/yr

Everlight Solar is seeking a Personal Assistant to perform a variety of administrative tasks including data entry, assisting in the planning and execution of company-wide events, and personal errand ...

Everlight Solar

Operations Support

Madison, WI · On-site

$50K - $60K/yr

Everlight Solar is seeking a Personal Assistant to perform a variety of administrative tasks including data entry, assisting in the planning and execution of company-wide events, and personal errand ...

Brewinc Events

Entry Level Marketing Assistant

Madison, WI

$44K - $54K/yr

The Marketing Assistant will support daily marketing operations, assist with campaigns, and help drive brand awareness across multiple channels. Key Responsibilities: * Assist in the development and ...

BERGSTROM AUTO

Administrative Assistant

Middleton, WI · On-site

$17 - $25/hr

Perform other administrative tasks as assigned to support dealership operations. * Assist new team members with the dealership onboarding processes, including completing their I9 Section 2, system ...

Bergstrom Auto

Administrative Assistant

Middleton, WI

$17/hr

Perform other administrative tasks as assigned to support dealership operations. * Assist new team members with the dealership onboarding processes, including completing their I9 Section 2, system ...

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All JobsOperations JobsOperations Assistant JobsOperations Assistant Jobs in Madison, WI

Operations Assistant information

See Madison, WI salary details

$11

$19

$31

How much do operations assistant jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for operations assistant in Madison, WI is $19.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $22.55 per hour, depending on experience, location, and employer.

What are Operations Assistants?

Operations Assistants are administrative professionals who support the daily functions of a company’s operations. They handle various tasks such as scheduling, data entry, maintaining records, and communicating with other departments to ensure smooth workflow. Their role is crucial in helping the organization run efficiently by assisting managers and other staff with administrative and logistical tasks. Operations Assistants often work in a variety of industries and may take on additional responsibilities depending on the needs of their employer.

What is the difference between Operations Assistant vs Administrative Assistant?

AspectOperations AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often requires proficiency in office software
Work EnvironmentCorporate offices, warehouses, or production facilitiesOffice settings, reception areas
Employer & Industry UsageManufacturing, logistics, retail, corporateCorporate, government, nonprofit, small businesses
Common Search & ComparisonOperations Assistant vs Administrative Assistant

The main difference is that Operations Assistants focus on supporting daily operational functions, logistics, and process improvements, often in more technical or production environments. Administrative Assistants primarily handle clerical tasks, scheduling, and office management. Both roles require organizational skills and basic office credentials, but Operations Assistants tend to work more closely with operational teams and processes.

What are the key skills and qualifications needed to thrive as an Operations Assistant, and why are they important?

To excel as an Operations Assistant, you typically need strong organizational skills, attention to detail, and a foundational understanding of business administration, often supported by an associate's or bachelor's degree. Familiarity with office software like Microsoft Office Suite, project management tools, and basic database systems is commonly required. Excellent communication, time management, and problem-solving abilities help individuals stand out in this role. These skills ensure efficient support for daily operations, smooth workflow, and effective coordination across teams.

What Is an Operations Assistant?

An operations assistant takes care of a variety of administrative and clerical responsibilities for an organization. Their purpose is to help ensure the business runs smoothly by resolving customer complaints, training employees, and assisting management. As an operations assistant, you can work in a wide variety of industries, and your specific duties vary depending upon the job field. This career requires industry-specific work experience, as well as strong interpersonal skills. Some medical employers require additional qualifications, such as an associate degree in a related field.

What are some common challenges Operations Assistants face, and how can they effectively manage them?

Operations Assistants often juggle multiple tasks simultaneously, such as coordinating schedules, processing documentation, and supporting various departments. One common challenge is managing shifting priorities while maintaining attention to detail. To succeed, it's important to develop strong organizational skills, use digital tools to track tasks, and communicate proactively with team members. Regular check-ins with supervisors and colleagues can also help ensure alignment and prevent bottlenecks.
More about Operations Assistant jobs
What are the most commonly searched types of Operations jobs in Madison, WI? The most popular types of Operations jobs in Madison, WI are:
What job categories do people searching Operations Assistant jobs in Madison, WI look for? The top searched job categories for Operations Assistant jobs in Madison, WI are:
What cities near Madison, WI are hiring for Operations Assistant jobs? Cities near Madison, WI with the most Operations Assistant job openings:
Operations Assistant jobs near you
Deposit Operations Assistant

Deposit Operations Assistant

Bank of Sun Prairie

Sun Prairie, WI • On-site

Full-time

Posted 17 days ago

Job description

Description:

The Deposit Operations Assistant posts, processes, and maintains transactions and accounts. This role uses technology and computer software to enhance customer services, efficiency, and workflow. The Deposit Operations Assistant follows policies and procedures and adheres to compliance with laws and regulations of the department.

Requirements:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Posting transactions by:

· Entering dollar transactions.

· Conducting daily tasks/report reviews.

· Processing NSF and non-post information from the Exception Item Module.

· Verifying prior day transactions and account maintenance.

· Verifying maintenance on accounts.

· Handling address changes, rate changes, and account type changes.

Processing Demand Deposit Savings and Certificates of Deposit by:

· Processing worksheets received from Personal Bankers.

· Handling address changes, rate changes, and account type changes.

· Printing notices and interest checks.

· Actively working with clients to convert interest checks to ACH.

· Checking maintenance reports to verify new/cancelled accounts.

· Verifying prior day transactions and account maintenance.

· Posting internal account recon-CRS.

· Coordinating stop payment processing.

· Entering chargeback processing.

· Processing and tracking account refunds.

· Sourcing and following up on client research and requests.

· Processing Teller Alert reports.

Maintaining system and account maintenance by:

· Reviewing maintenance reports and Teller Alerts to validate and/or take action as required.

· Providing system verifications and account maintenance.

· Emailing address, name line 1, and business analytics reports.

· Monitoring new mobile customers for correct set-up.

· Coordinating statement requests.

· Processing weekly saving Deposit Rate sheets in Director.

· Balancing general ledger accounts.

· Conducting Director maintenance – scanned documents and controls.

· Setting up scheduled and balanced protection for customers.

· Updating documents.

· Sending daily mailing of EIM notices.

SECONDARY DUTIES AND RESPONSIBILITIES

· Seeking ways to streamline services/workflow to improve efficiencies.

· Providing backup coverage to the switchboard as needed.

· Providing customer service as needed, including research, address updates, photocopying, etc.

· Scanning, indexing, and re-indexing as needed.

· Providing backup to other areas within Deposit Operations as requested.

· Performing other duties as assigned.


SKILLS

  • Ability to define and solve problems.
  • Knowledgeable with computers and various software.
  • Good interpersonal and customer service skills.
  • Aptitude for numbers.
  • Detail-oriented and accurate.
  • Open-minded and interested in learning new ways to improve processes.
  • Tech-savvy.


EEOC/ADA STATEMENT

The incumbent must be able to accommodate detailed work, problem solving, customer contact, math, language, verbal and written communications, analytical reasoning, stress, multiple concurrent tasks, and constant interruptions.

Bank of Wisconsin is committed to the full inclusion of all qualified individuals. As part of this commitment, Bank of Wisconsin, a branch of Bank of Sun Prairie, will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment. Colleagues and/or candidates should contact Human Resources with any questions or concerns.

WORKING CONDITIONS

This position is located in an office environment with artificial lighting and controlled heating/air conditioning. The position includes prolonged periods of working on a computer and repeating motions that may include the wrists, hands, and/or fingers. The incumbent needs to occasionally move about inside the office to access file cabinets, office machinery, etc.