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Operations Assistant Remote Jobs in California (NOW HIRING)

Mamba Logistics, Inc

Administrative Assistant

Glendale, CA · On-site +1

$27 - $31/hr

Remote / Hybrid Job Type: Full-Time Position Overview Mamba Logistics is seeking an organized ... Provide daily administrative support to logistics, operations, and management personnel. * Maintain ...

iStaff Pros

Remote Insurance Support Specialist

Orinda, CA · Remote

$19 - $22/hr

Remote Insurance Support Specialist We are seeking a detail-oriented Remote Insurance Support Specialist to assist with back- office operations for a Farmers Insurance agency. This is a part-time, ...

Pragma

Business Operations Analyst

San Francisco, CA · On-site +1

... * Assist with the planning & execution of offsites and conferences for Sales/Marketing, Product ... A remote-first work environment with annual in-person meetups * 100% medical, dental, vision ...

Agility Robotics

Senior Manager, Legal Operations

Fremont, CA · On-site +1

$145K - $227K/yr

Maintain corporate capitalization records and assist with equity administration coordination * Lead ... High level of professionalism and discretion This is a fully remote role with the option to work ...

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All JobsOperations JobsOperations Assistant Remote JobsOperations Assistant Remote Jobs in California

Operations Assistant Remote information

See California salary details

$10

$19

$30

How much do operations assistant remote jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for operations assistant remote in California is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $22.07 per hour, depending on experience, location, and employer.

What is an operations assistant remote?

Operations Assistants working remotely provide administrative and organizational support to ensure efficient business operations. Their duties often include managing schedules, handling communications, processing data, coordinating with different departments, and assisting with project management tasks—all through digital platforms. Remote Operations Assistants must be tech-savvy, self-motivated, and strong communicators, as they collaborate with teams and managers virtually. This role is essential for keeping workflows smooth and helping organizations stay organized, even when team members are not in the same physical location.

What are the key skills and qualifications needed to thrive as an operations assistant remote?

To thrive as an Operations Assistant (Remote), you need strong organizational skills, attention to detail, and proficiency in administrative processes, typically supported by a high school diploma or equivalent. Familiarity with project management tools (like Asana or Trello), cloud-based collaboration platforms (such as Google Workspace or Microsoft Office 365), and possibly CRM systems is important. Excellent time management, proactive communication, and adaptability are standout soft skills for this role. These abilities ensure efficient remote support, seamless workflow coordination, and effective team collaboration across locations.

What are some common challenges faced by remote operations assistants, and how can they be managed effectively?

Remote Operations Assistants often face challenges such as coordinating across time zones, maintaining clear communication with team members, and juggling multiple administrative tasks independently. To manage these effectively, it's important to establish regular check-ins with supervisors, use collaboration tools for task tracking, and set clear priorities for daily work. Proactively reaching out when clarification is needed and staying organized with digital tools can help ensure tasks are completed accurately and on time. Building strong communication habits is key to thriving in this remote role.

What is the difference between Operations Assistant Remote vs Operations Coordinator?

AspectOperations Assistant RemoteOperations Coordinator
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; some roles may prefer additional certifications or experience in operations
Work EnvironmentRemote, often independent with virtual team communicationTypically office-based or hybrid, involving coordination across teams
Employer & Industry UsageCommon in administrative, nonprofit, and small business sectorsUsed across corporate, healthcare, and logistics industries
Search & Comparison IntentPeople comparing entry-level or administrative support roles in remote settingsIndividuals seeking roles with more coordination responsibilities in operations

The main difference between Operations Assistant Remote and Operations Coordinator lies in their responsibilities and work environment. Operations Assistants primarily handle administrative tasks remotely, while Operations Coordinators often oversee broader operational processes, sometimes in hybrid or office settings. Both roles require similar credentials but differ in scope and complexity.

What are popular job titles related to Operations Assistant Remote jobs in California?

For Operations Assistant Remote jobs in California, the most frequently searched job titles are:

What job categories do people searching Operations Assistant Remote jobs in California look for?

The top searched job categories for Operations Assistant Remote jobs in California are:

What cities in California are hiring for Operations Assistant Remote jobs?

Cities in California with the most Operations Assistant Remote job openings:

Operations Assistant Remote jobs near you
Infographic showing various Operations Assistant Remote job openings in California as of September 2026, with employment types broken down into 1% As Needed, 66% Full Time, 30% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $40,682 per year, or $19.6 per hour.

Administrative Assistant

Glendale, CA • On-site, Remote

Mamba Logistics, Inc
See more jobs at Mamba Logistics, Incexternal

$27 - $31/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 18 days ago

Key responsibilities

  • Provide daily administrative support to logistics, operations, and management personnel.

  • Assist with maintaining shipment, carrier, driver, customer, and vendor records, and update shipment information in applicable systems.

  • Assist with scheduling meetings, calls, pickups, deliveries, and other operational appointments, and communicate schedule changes to appropriate personnel.

Job description

Administrative Assistant
Company: Mamba Logistics
Location: Remote / Hybrid
Job Type: Full-Time
Position Overview
Mamba Logistics is seeking an organized, dependable, and detail-oriented Administrative Assistant to provide day-to-day administrative support to the logistics and operations team. This role will assist with scheduling, documentation, data entry, customer and carrier communication, records management, and general office coordination.
The ideal candidate is comfortable managing multiple priorities, communicating with transportation partners, maintaining accurate records, and supporting a fast-paced logistics operation.
Key Responsibilities
Administrative Support
  • Provide daily administrative support to logistics, operations, and management personnel.
  • Maintain organized electronic files, records, spreadsheets, and correspondence.
  • Prepare documents, reports, forms, and routine communications.
  • Enter and update information accurately in company systems.
  • Monitor shared inboxes and route requests to the appropriate team member.
  • Assist with general office and operational projects.
Logistics Administration
  • Assist with maintaining shipment, carrier, driver, customer, and vendor records.
  • Update shipment information and statuses in applicable systems.
  • Prepare and organize bills of lading, delivery confirmations, invoices, and related documents.
  • Track outstanding paperwork and follow up on missing documentation.
  • Assist logistics personnel with routine shipment-related administrative tasks.
  • Maintain accurate records of completed and pending transportation activities.
Scheduling & Coordination
  • Assist with scheduling meetings, calls, pickups, deliveries, and other operational appointments.
  • Maintain calendars and scheduling spreadsheets.
  • Communicate schedule changes to appropriate personnel.
  • Help coordinate availability between customers, carriers, drivers, warehouses, and internal staff.
  • Track appointments and follow up on outstanding scheduling requests.
Customer & Carrier Communication
  • Respond to routine customer and carrier inquiries by phone and email.
  • Provide basic administrative information regarding shipment status and documentation.
  • Take accurate messages and route complex questions to appropriate personnel.
  • Maintain professional communication with transportation partners.
  • Document important communications and follow-up requirements.
Data Entry & Reporting
  • Enter shipment, customer, vendor, invoice, and operational information accurately.
  • Maintain spreadsheets and administrative databases.
  • Prepare routine daily, weekly, and monthly reports.
  • Assist with tracking shipment activity, administrative tasks, and outstanding items.
  • Review records for missing or inconsistent information.
Accounts & Invoice Support
  • Assist with organizing vendor and carrier invoices.
  • Enter invoice information into applicable systems.
  • Match invoices with supporting documentation when requested.
  • Track invoice status and missing paperwork.
  • Assist accounting personnel with routine administrative follow-up.
  • Maintain organized payment-related documentation.
Document Management
  • Organize contracts, carrier documents, customer records, shipment paperwork, and other business files.
  • Scan, upload, rename, and categorize electronic documents.
  • Maintain consistent file-management procedures.
  • Assist with preparing documentation for internal reviews or audits.
  • Protect confidential business and customer information.
Operations Support
  • Assist logistics coordinators and managers with routine administrative tasks.
  • Help track open issues, pending shipments, documentation, and follow-up items.
  • Coordinate information between departments.
  • Assist with maintaining operational checklists.
  • Support process-improvement projects designed to improve administrative efficiency.
Qualifications
Required
  • High school diploma or equivalent.
  • 1-2 years of experience in administrative support, office administration, customer service, logistics, transportation, or a related field.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Strong attention to detail and data accuracy.
  • Proficiency with Microsoft Office, Google Workspace, spreadsheets, email, and standard computer systems.
  • Ability to manage deadlines and recurring administrative tasks.
  • Strong follow-up and problem-solving abilities.
  • Ability to work independently in a remote or hybrid environment.
Preferred
  • Associate's or Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
  • Previous experience with a logistics, freight, transportation, distribution, or trucking company.
  • Familiarity with transportation-management or dispatch systems.
  • Experience handling invoices, shipment documentation, or carrier records.
  • Previous remote administrative experience.
Core Competencies
  • Administrative coordination
  • Data entry
  • Logistics administration
  • Scheduling
  • Document management
  • Customer service
  • Carrier communication
  • Records management
  • Microsoft Excel
  • Reporting
  • Organization
  • Time management
  • Follow-up
  • Problem-solving
Benefits
  • Remote / hybrid work flexibility
  • Competitive compensation
  • Paid time off and company holidays
  • Medical, dental, and vision benefits where eligible
  • Retirement savings options
  • Paid onboarding and role-specific training
  • Professional development opportunities
  • Supportive logistics and operations environment
  • Opportunities for career advancement
Important Role Scope
This position provides administrative and operational support and does not independently make transportation, legal, safety, contractual, or regulatory decisions. Complex shipment, compliance, customer, or operational issues should be escalated to the appropriate logistics manager or qualified professional.
Equal Opportunity Employer
Mamba Logistics is committed to maintaining a professional, inclusive, and respectful workplace. Employment decisions are based on qualifications, experience, performance, and business needs, consistent with applicable federal, state, and local employment laws. We encourage qualified candidates with backgrounds in administration, logistics, transportation, customer service, scheduling, and operations support to apply.

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