ZipRecruiter

Log In

1

Office Automation Assistant Jobs (NOW HIRING)

Pacific Office Automation

AR/AP Assistant

Beaverton, OR · On-site

$19/hr

Pacific Office Automation (POA) is hiring an entry-level Accounting Assistant to join our Beaverton, OR office. This is a great opportunity for a recent graduate to gain hands-on experience in ...

next page

Showing results 1-20

People also search for

All JobsOffice Automation Assistant Jobs

Office Automation Assistant information

See salary details

$9

$18

$25

How much do office automation assistant jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for office automation assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Office Automation Assistant, and why are they important?

To thrive as an Office Automation Assistant, you need strong organizational skills, attention to detail, and proficiency in clerical procedures, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is essential. Excellent communication, time management, and the ability to multitask effectively help set candidates apart in this role. These skills ensure efficient workflow, accurate document handling, and smooth support for office operations.

What are some common challenges faced by Office Automation Assistants, and how can they be overcome?

Office Automation Assistants often handle a variety of administrative tasks simultaneously, such as managing schedules, maintaining electronic records, and supporting multiple departments. Common challenges include balancing competing priorities, keeping up with rapidly changing technology, and ensuring the accuracy of data entry. To overcome these challenges, it is helpful to develop strong organizational skills, stay updated on the latest office software, and communicate proactively with team members to clarify expectations and deadlines. Regular training and seeking feedback can also help improve efficiency and adaptability in this role.

What are Office Automation Assistants?

Office Automation Assistants are administrative professionals who support office operations by using computers and various office software to manage data, prepare documents, and facilitate communication. Their tasks often include scheduling appointments, handling correspondence, maintaining electronic records, and assisting with reports or presentations. They play a key role in improving office efficiency by automating routine tasks and ensuring smooth workflow. This position typically requires proficiency with office technology, attention to detail, and strong organizational skills.

What is the difference between Office Automation Assistant vs Data Entry Clerk?

AspectOffice Automation AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with office softwareHigh school diploma; basic computer skills
Work EnvironmentOffice setting, supporting administrative tasksOffice or remote, focusing on data input
Employer & Industry UsageBusinesses, government agencies, educational institutionsCorporations, healthcare, finance sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data management tasks

The Office Automation Assistant and Data Entry Clerk roles both support office functions but differ mainly in scope. The Office Automation Assistant handles a broader range of administrative tasks, including software management and office support, while the Data Entry Clerk primarily focuses on inputting and managing data. Both roles are essential in office environments, with overlapping skills but distinct responsibilities.

More about Office Automation Assistant jobs
What cities are hiring for Office Automation Assistant jobs? Cities with the most Office Automation Assistant job openings:
What are the most commonly searched types of Office Automation jobs? The most popular types of Office Automation jobs are:
What states have the most Office Automation Assistant jobs? States with the most job openings for Office Automation Assistant jobs include:
What job categories do people searching Office Automation Assistant jobs look for? The top searched job categories for Office Automation Assistant jobs are:
Office Automation Assistant jobs near you
Infographic showing various Office Automation Assistant job openings in the United States as of May 2026, with employment types broken down into 4% As Needed, 89% Full Time, and 7% Contract. Highlights an 90% Physical, 4% Hybrid, and 6% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.
Immigration Services Assistant (Office Automation)

Immigration Services Assistant (Office Automation)

US Department of Homeland Security

Columbus, OH

$42.51K/yr

Other

Posted 5 days ago

U.S. Department Of Homeland Security rating

7.8

Company rating: 7.8 out of 10

Based on 85 frontline employees who took The Breakroom Quiz

83rd of 272 rated public sector bodies

Job description

Protect your homeland and defend your culture. Join USCIS, America's frontline defense against illegal foreign infiltration and fraud.
As an Immigration Services Assistant (Office Automation), you will support the Adjudication Services Process by assisting Immigration Services Officers, manage files, databases, and correspondence; provide security checks; research and analyze data; prepare reports and provide direct service to customers.Qualifications:The qualifications for this position must be met by 11:59 PM (Eastern Time) on 06/05/2026.
Current Federal employees must have served 52 weeks at the lower grade or equivalent grade band in the Federal service. The Time-in-Grade requirement must be met by 11:59 PM (Eastern Time) on 06/05/2026.
GS-05: You qualify at the GS-05 level if you possess three (3) years of general experience, one (1) year of which was equivalent to at least the GS-04 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the majority of the following duties:
  • Performing office automation duties using word processing to edit and reformat correspondence and reports;
  • Creating and maintaining spreadsheets and databases;
  • Responding to inquiries by phone and/or in writing;
  • Reviewing work products for accuracy and completeness OR
  • You may substitute successful completion of a Bachelor's degree or a full 4-year course of study in any field leading to a Bachelor's degree for the experience required at the GS-05 grade level. This education must have been obtained from an accredited college or university. One year of full-time undergraduate study is defined as 30 semester or 45 quarter hours.

GS-06: You qualify at the GS-06 level if you possess one (1) year of specialized experience, equivalent to at least the GS-05 level in the federal government, which has equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the majority of the following duties:
  • Performing office automation duties requiring different methods/approaches for a variety of assignments;
  • Reviewing and screening applications or files to ensure validity of documentation submitted;
  • Answering routine questions and providing assistance on applications;
  • Maintaining subject matter files, technical instructions, and/or operating procedures.
GS-07: You qualify at the GS-07 level if you possess one (1) year of specialized experience, which is equivalent to at least the GS-05 level in the federal government, that equipped you with the skills needed to successfully perform the duties of the position. You must have experience performing the majority of the following duties:
  • Managing data and files in various software applications to retrieve and prepare reports;
  • Collaborating and/or supporting in the adjudicative/decision making process;
  • Communicating technical information concerning applications with internal and external contacts;
  • Analyzing and verifying cases where expedited processing is requested.

Please read the following important information to ensure you submit everything we need to consider your application: It is your responsibility to ensure that you submit your responses and appropriate documentation prior to 06/05/2026. You must upload your resume under the "Resume" category. Resumes submitted under the "Other Documents" category will not be considered. Your most recently submitted resume will be used to determine your qualifications for the position advertised in this announcement. Therefore, your resume must highlight your most relevant, significant experience related to the requirements found in the qualification section of this announcement, as well as any applicable education. Limit your resume to no more than two pages. The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages. To help ensure your resume remains clear and easy to read, we recommend using margins of at least 0.8 inches and a font size of at least 11 point. Be clear and specific when describing your work history since Human Resources cannot make assumptions regarding your experience. Your application will be rated and ranked based on your responses to the online questions.

Please ensure EACH work history includes ALL of the following information:
  • Job Title (include series and grade if Federal Job)
  • Duties (be specific in describing your duties)
  • Employer's name and address
  • Supervisor name and phone number
  • Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)
  • Start and end dates for each grade/pay level if you've held a federal position.
  • Full-time or part-time status (include hours worked per week)
  • Salary
Determining length of General or Specialized Experience is dependent on the above information and failure to provide the above information may result in a finding of ineligible.
Note: Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration.
Federal Experience: If you are using current or prior federal experience as a basis for qualifying for this position, the grade levels and length of employment (mm/dd/year) at each grade level must be listed in your work history. This information will be further validated if selected for this position.
National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build criteria competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer service.
Education:COMBINING QUALIFYING EXPERIENCE AND EDUCATION (at the GS-05 level only): If you do not qualify based on experience or education alone, you may be able to qualify based on a combination of your experience and education. For more information on combining education and experience, visit the following website: General Schedule Qualification Standards. Transcript required: If you don't submit a transcript, we will not use your education when deciding if you're qualified for the job. For verification purposes, the transcript submitted must include your name and educational institution.
Voluntary Separation Incentive Payment (VSIP): Per 5 CFR 576.202, An employee who receives a Voluntary Separation Incentive Payment (VSIP) and later accepts employment for compensation with the Government of the United States within 5 years of the date of the separation on which the VSIP is based, including work under a personal services contract or other direct contract, must repay the entire amount of the VSIP to the agency that paid it (proof of payment is required) before the individual's first day of reemployment.
Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Personnel Management guidance and U.S. Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.
Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.
Common definitions for hiring terms found in this announcement.Employment Type: OTHER

What U.S. Department Of Homeland Security employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

U.S. Department of Homeland Security logo

About U.S. Department of Homeland Security

Sourced by ZipRecruiter

The US Department of Homeland Security (DHS) is a federal agency operating within the government services industry in Washington, DC, US. Established in 2003, the DHS is directly responsible for public security, roughly comparable to the interior or home ministries of other countries. Its main responsibilities include protecting the United States from and responding to terrorist attacks, man-made accidents, and natural disasters. Through its more than 20 component agencies including Coast Guard, Customs and Border Protection, Immigration and Customs Enforcement, it ensures the safety of the US through numerous programs and initiatives. The DHS upholds a core value system with the mission of safeguarding the American people, our homeland, and values. Notably, the DHS plays a critical role in the spectral range of activities to prepare, prevent, and respond to possible threats to the US.

Industry

Public administration

Company size

10,000+ Employees

Headquarters location

Washington, DC, US

Year founded

2003

View All U.S. Department of Homeland Security Jobs

Apply