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Office Administrator Jobs in Rio Rancho, NM (NOW HIRING)

APi Group

Office Manager

Albuquerque, NM · On-site

Employer Paid Life Insurance Office Administrator We are seeking a detail-oriented and dependable Office Administrator to support daily office operations, including reception, billing, payroll ...

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Office Administrator information

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$10

$19

$31

How much do office administrator jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for office administrator in Rio Rancho, NM is $19.50, according to ZipRecruiter salary data. Most workers in this role earn between $15.62 and $21.44 per hour, depending on experience, location, and employer.

What is an office administrator?

An office administrator completes administrative tasks that enable an office to run smoothly. A central job of the office administrator is to provide support by keeping office supplies stocked and supervising administrative staff. Other duties of an office administrator include bookkeeping, scheduling, purchasing, and updating business records and drafts documents.

What does an office administrator do?

An Office Administrator is responsible for managing and coordinating office operations, ensuring that everything runs smoothly on a daily basis. Their tasks often include organizing files, scheduling appointments, managing correspondence, and supporting other staff members with administrative tasks. They may also handle basic bookkeeping, order office supplies, and assist with HR or payroll duties. Office Administrators play a key role in maintaining an efficient and productive workplace.

What are the key skills and qualifications needed to thrive as an office administrator, and why are they important?

To thrive as an Office Administrator, you need strong organizational, multitasking, and communication skills, often supported by a high school diploma or associate degree. Proficiency in office software like Microsoft Office Suite, scheduling tools, and familiarity with office management systems are typically required. Attention to detail, problem-solving abilities, and a professional demeanor are valuable soft skills in this role. These skills ensure smooth office operations, efficient workflow, and effective support for staff and management.

What are some common challenges faced by office administrators and how can they be managed?

Office Administrators often juggle multiple priorities, such as managing schedules, handling correspondence, and supporting various departments simultaneously. Balancing these tasks can be challenging, especially during busy periods or when unexpected issues arise. Effective time management, strong organizational skills, and clear communication with team members are essential to staying on top of responsibilities. Many Office Administrators also use digital tools and software to streamline repetitive tasks, which helps in managing workloads efficiently.

What is the difference between Office Administrator vs Office Assistant?

AspectOffice AdministratorOffice Assistant
CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma or equivalent
Work EnvironmentAdministrative offices, corporate settings, small to large organizationsAdministrative support in similar settings, often more entry-level
Job ResponsibilitiesManaging office operations, coordinating schedules, overseeing administrative staffPerforming clerical tasks, data entry, greeting visitors
Common UsageUsed in mid-level administrative roles with broader responsibilitiesUsed for entry-level support roles assisting with daily office tasks

While both roles support office functions, Office Administrators typically handle broader responsibilities and oversee operations, whereas Office Assistants focus on clerical and support tasks. The choice depends on experience and the level of responsibility desired.

Is office administrator a good job?

An office administrator is responsible for managing daily office operations, including scheduling, correspondence, and record-keeping. It is a stable role that often requires organizational skills and proficiency with office software; salaries and job prospects vary by industry and location.
More about Office Administrator jobs

What are the most commonly searched types of Office Administrator jobs in Rio Rancho, NM?

The most popular types of Office Administrator jobs in Rio Rancho, NM are:

What are popular job titles related to Office Administrator jobs in Rio Rancho, NM?

For Office Administrator jobs in Rio Rancho, NM, the most frequently searched job titles are:

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The top searched job categories for Office Administrator jobs in Rio Rancho, NM are:

What cities near Rio Rancho, NM are hiring for Office Administrator jobs?

Cities near Rio Rancho, NM with the most Office Administrator job openings:

Office Administrator jobs near you
Infographic showing various Office Administrator job openings in Rio Rancho, NM as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $42,563 per year, or $20.5 per hour.

Office Administrator

Heritage Real Estate Company

Albuquerque, NM • On-site

$40K/yr

Full-time

Re-posted 11 days ago

Job description

Job Type
Full-time
Description
WORK, PLAY & ENJOY LIFE WITH HERITAGE
Discover Heritage Ascent - a premium coworking space designed to enhance productivity, community, and work-life balance. Located in a Class A building in the heart of Albuquerque, Heritage Ascent offers flexible office suites and shared workspaces tailored for modern professionals. Heritage Real Estate Company is seeking a full-time Office Administrator to oversee and support our Heritage Ascent coworking and executive office suites. This is a supportive, client-facing role that works closely with our Sales & Marketing Manager and property management teams to ensure smooth day-to-day operations and top-tier customer service.
Full-time Salary Exempt position Starting at $40,000 DOE plus benefits. Located in Albuquerque, NM. Working out of our Heritage Ascent Corporate Office.
Position Purpose The Office Administrator is the face of Heritage Ascent, responsible for creating a welcoming, professional, and service-focused environment for members, guests, and prospective clients. This position plays a key role in the day-to-day operations of our coworking space by managing front desk responsibilities, assisting with tours and onboarding, coordinating meeting room and office reservations, handling administrative tasks, and ensuring the space is always clean, organized, and functioning at its best. With a strong emphasis on hospitality and proactive support, the Office Administrator helps maintain a high-quality member experience and supports the broader success of the Heritage Real Estate team.
Essential Duties and Responsibilities
• Open and prepare Heritage Ascent space daily to ensure a clean, welcoming, and fully functional environment.
• Greet and assist members and guests with a warm, professional demeanor, offering directions, supporting meeting room or office setup, and anticipating client needs.
• Conduct tours for potential members, highlighting available services, amenities, and membership benefits.
• Coordinate move-in details and onboarding for new companies to ensure a seamless transition into the space.
• Troubleshoot and escalate basic technical issues (e.g., WiFi, printers, projectors), submitting service requests and work orders, as necessary.
• Manage mail and package delivery, including accurate logging and timely notification to clients.
• Coordinate reservations for offices and conference rooms, ensuring proper setup and availability.
• Maintain cleanliness and organization in common areas, including kitchen, meeting rooms, lounges, and reception.
• Enter and track invoices for timely payment and coordinate with the accounting team as needed.
• Collect outstanding balances from clients and ensure accounts remain current.
• Process and run credit card payments for memberships, bookings or other charges.
• Review client billing regularly and follow up on unpaid invoices.
• Monitor inventory levels and order supplies to ensure operational readiness.
• Assist with planning and execution of events, including networking functions and client appreciation activities.
• Collaborate with the Sales & Marketing Manager to support property tours and communication with prospective clients.
• Answer and route incoming calls on a multi-line phone system; provide light administrative and clerical support, as needed for clients.
• Provide additional operational and administrative support to Heritage Real Estate Company as needed, including assisting with special projects, covering staffing needs, handling general office tasks, and any additional responsibilities as requested.
• Uphold a professional image and deliver a consistent, high-level client experience at all times.
• Flexibility to occasionally work evenings or weekends, depending on business or event needs.
• Perform other job-related duties as assigned
HC5
Requirements
• High school diploma or equivalent required; a four-year college degree is preferred.
• Outstanding verbal and written communication skills, with the ability to engage professionally and build positive rapport with clients, guests, and team members.
• Proven ability to manage multiple priorities, remain organized, and deliver exceptional service in a fast-paced, client-facing environment.
• High level of discretion, reliability, and a service-first mindset; consistently maintain a polished, professional appearance and demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable navigating various software systems, databases, and standard office equipment.
• Strong attention to detail with the ability to anticipate client needs and respond with poise and professionalism.
• Comfortable assisting with light physical tasks, including lifting up to 25 lbs., bending, and setting up meeting rooms or common areas.
• Flexible and calm under pressure, able to adapt to changing situations and resolve issues quickly and efficiently.
• Demonstrates a warm, welcoming attitude and understands the importance of hospitality in creating a positive client experience.
• Prior experience in reception, concierge, customer service, hospitality, or coworking environments is a plus.
Salary Description
$40,000k Annually

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