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Notary Signing Agent Assistant Jobs in Virginia (NOW HIRING)

HEI Hotels and Resorts

Guest Service Agent I

Virginia Beach, VA · On-site

$18/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

The Historic Cavalier Hotel And Beach Club, Autograph Collection Front Desk Agent Assist guests ... Ability to observe and detect signs of emergency situations. * Ability to establish and maintain ...

S L Nusbaum Realty Co

Administrative Assistant

Richmond, VA · On-site

$21.63 - $26.44/hr

  • PTO

Secure signatures on documents and notarization from Notary within office, as required * Run ... sign contractors, etc. regarding delivery of premises, review & approval of signage and insurance ...

Austintexas

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Ability to communicate effectively in Spanish, American Sign Language, or other world languages ... Agent Training (PAAT). Certified Texas Notary Public: If selected for hire without a certified ...

ERM

Sr. Right of Way Agent (Field Agent)

Richmond, VA

$42.42 - $50.27/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Advise and assist in establishing a range of fair market values to be used in the acquisition of ... Notary public or the ability to obtain within 30 days required. * IRWA membership a plus. * Solid ...

shentel

Sr. Legal Operations Analyst

Stephens City, VA · Remote

... stock transfer agent management record-keeping and filings; and federal and state regulatory ... Assist the General Counsel and other Company executives in planning for the Company's Annual ...

shentel

Sr. Legal Operations Analyst

Edinburg, VA · Remote

... stock transfer agent management record-keeping and filings; and federal and state regulatory ... Assist the General Counsel and other Company executives in planning for the Company's Annual ...

Bowman Consulting Group, Ltd.

Right of Way Agent I

Richmond, VA · On-site

$30.57 - $38.31/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

At the Operational and Company Level * Assist with the marketing of the firm's capabilities to ... Ability to obtain Notary Public designation. * Solid working knowledge of personal computers ...

Bowman Consulting Group, Ltd.

Right of Way Agent I

Reston, VA · On-site

$30.57 - $38.31/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

At the Operational and Company Level * Assist with the marketing of the firm's capabilities to ... Ability to obtain Notary Public designation. * Solid working knowledge of personal computers ...

Bowman Consulting Group, Ltd.

Right of Way Agent I

Reston, VA

$30.57 - $38.31/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

At the Operational and Company Level * Assist with the marketing of the firm's capabilities to ... Ability to obtain Notary Public designation. * Solid working knowledge of personal computers ...

New

Shentel

Sr. Legal Operations Analyst

Harrisonburg, VA · On-site

$70K - $90K/yr

... stock transfer agent management record-keeping and filings; and federal and state regulatory ... Assist the General Counsel and other Company executives in planning for the Company's Annual ...

Bowman Consulting Group, Ltd.

Right of Way Agent I

Williamsburg, VA · On-site

$30.57 - $38.31/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

At the Operational and Company Level * Assist with the marketing of the firm's capabilities to ... Ability to obtain Notary Public designation. * Solid working knowledge of personal computers ...

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All JobsNotary Signing Agent JobsNotary Signing Agent Assistant JobsNotary Signing Agent Assistant Jobs in Virginia

Notary Signing Agent Assistant information

What is a Notary Signing Agent Assistant?

A Notary Signing Agent Assistant is a professional who supports notary signing agents in preparing, organizing, and managing loan documents for real estate transactions. They help coordinate appointments, communicate with clients, and ensure all documentation is accurate and ready for signing. Their role may also include administrative tasks such as scheduling, data entry, and maintaining records. By streamlining these processes, Notary Signing Agent Assistants allow notary signing agents to focus on the actual notarization and signing of documents.

What are the key skills and qualifications needed to thrive as a Notary Signing Agent Assistant?

To thrive as a Notary Signing Agent Assistant, you typically need strong organizational skills, attention to detail, and familiarity with loan document preparation and notarial procedures, often backed by a high school diploma or equivalent. Knowledge of loan origination systems, document management software, and basic understanding of notary regulations are commonly required. Excellent communication, time management, and customer service skills help you coordinate with clients and handle sensitive information efficiently. These skills and qualities are crucial for ensuring accurate, compliant, and timely completion of loan signings and supporting a seamless closing process.

What are some common challenges faced by Notary Signing Agent Assistants during the loan document signing process?

Notary Signing Agent Assistants often encounter challenges such as coordinating schedules between borrowers, notaries, and lenders, ensuring all required documents are properly prepared and complete, and managing last-minute changes or corrections. Attention to detail is crucial, as even minor errors can delay closings or require re-signing. Effective communication and organizational skills help assistants successfully navigate these challenges and support seamless signing experiences.

What is the difference between Notary Signing Agent Assistant vs Notary Signing Agent?

AspectNotary Signing Agent AssistantNotary Signing Agent
CredentialsMay require notary commission, training in loan documentsMust be a commissioned notary, often with additional certification in loan signings
Work EnvironmentSupport role, assisting signing agents, often in office or remoteConducts loan signings, in person or remote, directly with clients
Employer & Industry UsageLoan signing companies, title agencies, real estate firmsTitle companies, mortgage lenders, signing service providers

The Notary Signing Agent Assistant primarily supports the signing process, often working under a signing agent, while the Notary Signing Agent conducts the actual loan signings. Both roles require notary credentials, but the assistant typically has fewer responsibilities and less direct client interaction. Understanding these differences helps in choosing the right career path or job opportunity in the loan signing industry.

How long does it take to become a notary signing agent?

Becoming a notary signing agent typically involves becoming a commissioned notary public first, which can take a few days to several weeks depending on the state. After that, completing a signing agent training course and passing a background check can take an additional few days to a few weeks, making the total process usually around 2 to 6 weeks.

How much can you make as a notary signing agent?

A notary signing agent typically earns between $75 and $200 per signing, with experienced agents or those handling complex transactions earning higher fees. Monthly income varies based on the number of signings completed, with some agents making several thousand dollars per month. Income can also depend on certifications, geographic location, and the volume of assignments secured.

Is a notary signing agent assistant a good career?

A notary signing agent assistant supports notaries by preparing documents and scheduling appointments, often working flexible hours. While it can provide experience in the real estate and legal fields, it is typically an entry-level role with limited advancement opportunities and variable income depending on workload. Certification as a notary public and attention to detail are important for success in this position.

Which notary signing agent assistant job makes the most money?

Notary signing agent assistants typically earn less than fully certified notaries, but those with advanced certifications, experience, or working for high-volume signing companies can increase their income. The highest-paying roles often involve working with mortgage lenders or signing services that offer premium rates for urgent or complex signings. Overall, income varies based on location, workload, and skill level, with experienced assistants earning higher fees per signing.

What are the most commonly searched types of Notary Signing Agent jobs in Virginia?

The most popular types of Notary Signing Agent jobs in Virginia are:

What are popular job titles related to Notary Signing Agent Assistant jobs in Virginia?

For Notary Signing Agent Assistant jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Notary Signing Agent Assistant jobs in Virginia look for?

The top searched job categories for Notary Signing Agent Assistant jobs in Virginia are:

What cities in Virginia are hiring for Notary Signing Agent Assistant jobs?

Cities in Virginia with the most Notary Signing Agent Assistant job openings:

Notary Signing Agent Assistant jobs near you
Infographic showing various Notary Signing Agent Assistant job openings in Virginia as of August 2026, with employment types broken down into 90% Full Time, and 10% Contract. Highlights an 100% In-person job distribution.

Signing Agent (Full-Time)

Priority Title & Escrow, LLC

Virginia Beach, VA

Full-time

Re-posted 26 days ago

Job description

Description

Company Description:

Priority Title & Escrow is headquartered in Virginia Beach. Our experienced professionals take pride in delivering efficient, accurate, and market-priced real estate solutions. We are leading the settlement services industry across the country with our local expertise and national reach. Priority Title & Escrow blends the latest technology with local insight and nationwide expertise to produce settlement solutions our clients can count on. Fast. Efficient. Accurate. Smart.


Work with people who share your priorities - the best in the business - and gain an advantage over the competition. Become a part of Priority Title & Escrow's Team today!


Role Description:

The full-time Signing Agent is responsible for ensuring that real estate loan documents are executed by all required parties, notarized, and returned to the lender for processing on time. Completing this critical part of the loan process enables the loan to be funded.


Duties and responsibilities

  • Respond to customer and client inquiries received via phone, fax or emails in a timely fashion in a professional, courteous, pleasant and personable manner.
  • Meet with buyers, sellers, borrowers and real estate agents to conduct the closing of real estate transactions both inside the office and at mutually agreed upon locations.
  • Ensures that all parties sign the documents as required.
  • Notarizes documents as needed.
  • Increase customer satisfaction by facilitating the end-to-end closing process, collecting funds, and explaining post-closing process to appropriate parties.
  • Maintains proper procedures, files and regulations.
  • Safeguards borrowers' private financial information.
  • Performs courier services of documents.
  • Returns completed documents to the lender and the company's post-closing department.
  • Maintain close relationships with all parties to continue with the growth of business including but not limited to: Agents, in office relationships, management, sales and overall personal growth.
  • Assists other departments when requested.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities or qualifications.

Requirements

Qualifications:

  • High school diploma or equivalent; additional education in business or related field preferred.
  • Prior experience working in the title and settlement industry preferred.
  • Currently commissioned as a Notary Public preferred but not required.
  • Experience in notary real estate closings preferred.
  • Excellent written and verbal communication skills.
  • Attention to detail.

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Schedule

  • Core Business Hours: 8:30 AM - 5:30 PM
  • Core Business Days: Monday through Friday
  • Hours: 40 hours per week

Work Location

  • This is an in-office at our Virginia Beach, VA. No current remote option.
  • Applicants must be authorized to work in the United States at the time of application.

Job Type: Full-time

FLSA Status: Non-exempt

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