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Medical Records Scanning Jobs (NOW HIRING)

BENNETT GROUP MANAGEMENT INC

Medical Records

Newnan, GA · On-site

$15/hr

Scan, file, upload, and organize patient documents in the electronic medical record (EMR) system * Verify patient information and ensure records are complete and accurate * Respond to phone calls and ...

BENNETT GROUP MANAGEMENT INC

Medical Records

Newnan, GA · On-site

$14.50 - $17.75/hr

Key Responsibilities Receive, process, and track medical record requests from patients, providers, and third parties Ensure all record releases are compliant with HIPAA regulations Scan, file, upload ...

Continuum Healthcare, LLC

Medical Records

Green Bay, WI · On-site

$15.50 - $19.25/hr

Assemble, file, scan, and audit medical records for completeness and accuracy. * Ensure compliance with HIPAA and facility confidentiality policies. * Process physician orders, diagnostic reports ...

Bell-Minor Home Inc

Medical Records

Gainesville, GA · On-site

Scan all Medical Records as Policy States, within 24 hours you receive documents. * Perform chart Audits as follows: * Admission Audits * Weekly audits of physician visits, progress notes * Monthly ...

Saviance

Healthcare - Medical Record Coordinator I

Waltham, MA · On-site

$19.25 - $24.75/hr

This may include calling providers to request medical records, visiting Massachusetts provider offices onsite to collect medical records, scanning and submitting medical records to appropriate health ...

ORA Orthopedics

Medical Records

Bettendorf, IA · On-site

$15.25 - $18.25/hr

In this role, you will scan all medical documents and insert the scanned documents into the appropriate patient medical records. Working all faxes and ensuring that all incoming faxes are distributed ...

El Centro Family Health

Medical Records

Espanola, NM · On-site

$16.25 - $20/hr

The Medical Records Clerk is responsible for scanning, pulling, and auditing patient charts, referral tracking, managing the incoming fax server; verifying insurance coverage and printing encounters ...

El Centro Family Health

Medical Records

Espanola, NM

$16.25 - $20/hr

The Medical Records Clerk is responsible for scanning, pulling, and auditing patient charts, referral tracking, managing the incoming fax server; verifying insurance coverage and printing encounters ...

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Medical Records Scanning information

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How much do medical records scanning jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for medical records scanning in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

What is medical records scanning?

Medical records scanning is the process of converting paper-based patient health records into digital format using scanners and specialized software. This process helps healthcare providers store, manage, and retrieve medical documents more efficiently and securely. Digitized records are easier to access, reduce the risk of physical loss, and improve compliance with privacy regulations. Medical records scanning also supports the transition to electronic health records (EHR) systems, streamlining workflows for healthcare professionals.

What are the key skills and qualifications needed to thrive as a medical records scanning specialist?

To excel as a Medical Records Scanning Specialist, you need attention to detail, organizational skills, and a basic understanding of healthcare documentation, often supported by a high school diploma or equivalent. Familiarity with document imaging software, electronic health record (EHR) systems, and scanning hardware is typically required. Strong time management, discretion, and reliability are important soft skills for handling confidential patient information efficiently. These abilities ensure accurate digitization and secure management of medical records, which is critical for compliance and effective healthcare operations.

What are some common challenges faced in a medical records scanning role, and how can they be managed?

A common challenge in Medical Records Scanning is handling large volumes of sensitive documents while ensuring accuracy and maintaining patient confidentiality. Attention to detail is crucial to avoid misfiling or data entry errors. Additionally, adapting to different types of records and varying quality of physical documents can be demanding. Effective organization, familiarity with scanning software, and clear communication with healthcare staff can help manage these challenges and ensure a smooth workflow.

What is the difference between Medical Records Scanning vs Medical Records Clerk?

AspectMedical Records ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic formatsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, data centers, or remoteHospitals, clinics, healthcare offices
CertificationsNone typically required, but familiarity with healthcare data standards helpsNone typically required, but knowledge of healthcare privacy laws is beneficial

While Medical Records Scanning focuses on converting paper records into digital formats, Medical Records Clerks handle the organization and management of these records within healthcare facilities. Both roles are essential for efficient healthcare data management, but they differ in daily tasks and skill sets.

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Medical Records Scanning jobs near you
Infographic showing various Medical Records Scanning job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.

Referral / Medical Records Specialist

Roosevelt General Hospital

Portales, NM • On-site

$15.50 - $23/hr

Full-time

Re-posted 4 days ago

Roosevelt General Hospital rating

4.7

Company rating: 4.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

1,016th of 1,062 rated hospitals

Job description


Job Summary

Under general supervision, the Referral/Medical Records Specialist is responsible for supporting patient care coordination and health information management functions at RGH Clovis Clinic by way of processing referrals, medical record scanning, and providing phone and registration coverage. This position serves as a key point of contact for patients, families, providers, and external healthcare partners while ensuring accurate management, processing, and release of patient medical records.

The Referral/Medical Records Specialist coordinates patient referrals and obtains prior authorizations for diagnostic services and procedures while assisting patients in navigating services both within RGH Clovis Clinic and with outside providers. In addition, this position ensures medical records are accurately retrieved, scanned, indexed, analyzed, and maintained in compliance with hospital policies and all applicable state and federal regulations, including HIPAA.

This role supports patient access to care, protects the integrity and confidentiality of health information, and assists in ensuring medical records are complete and available to support quality patient care, regulatory compliance, and accurate reimbursement. The Referral/Medical Records Specialist embodies the mission, vision, and values of Roosevelt General Hospital & Clinics while providing excellent customer service and administrative support.

Essential Job Responsibilities

  • Promote the mission, vision, and values of the organization.
  • Greet patients, families, and visitors in a professional and courteous manner and assist them in navigating hospital and clinic services.
  • Perform patient registration functions including collecting and verifying demographic information, insurance information, and required documentation.
  • Verify insurance eligibility and ensure patient information is accurate within the electronic medical record (EMR) system.
  • Explain required registration forms, obtain appropriate signatures, and ensure completion of required patient documentation.
  • Coordinate incoming and outgoing patient referrals to internal departments and external providers.
  • Obtain prior authorizations for diagnostic services, procedures, and specialty services as required by insurance providers.
  • Schedule referral appointments and notify patients of appointment details.
  • Serve as a liaison between patients, providers, departments, and external healthcare partners regarding referrals, authorizations, registration, and medical record requests.
  • Conduct follow-up communication with outside providers to confirm appointments and obtain consultation reports when applicable.
  • Maintain competency in obtaining, entering, retrieving, and updating patient information within electronic medical record and information systems.
  • Maintain strict confidentiality and safeguard protected health information in compliance with HIPAA regulations.
  • Perform document management activities including batching, scanning, indexing, quality review, and releasing documents to the legal medical record.
  • Conduct medical record analysis to insure documentation is complete and accurate before scanning.
  • Monitor medical records for prompt completion to support documentation, coding, and reimbursement processes.
  • Utilize software systems for ICD and CPT coding when required for referrals or documentation processes.
  • Answer departmental phone calls, respond to voicemails within 24 hours (excluding weekends), and relay messages to appropriate staff.
  • Provide general information regarding RGH services and assist patients in accessing appropriate care.
  • Retrieve documentation from hospital departments and affiliated clinics as needed.
  • Perform system support functions including password management, adding or modifying user profiles, managing document types, adjusting document indexes, maintaining record review groups, monitoring workflow queues, managing workflow permissions, and supporting printing, faxing, and email maintenance.
  • Maintain accurate documentation and records in accordance with hospital policies and regulatory requirements.
  • Establish and maintain positive working relationships with hospital departments, providers, and external healthcare partners.
  • Provide excellent customer service to patients, staff, and external partners.
  • Assist other members of the department as needed to support efficient operations.


Non-Essential Functions

Performs other duties as assigned.


Roosevelt General Hospital (RGH) is committed to providing safe, quality care to patients. Employees are required to adhere to the Values of RGH.

Integrity

We are committed to honesty and ethical principles, where our words and actions reflect our dedication to fostering strong relationships and maintaining professional credibility. We take accountability for our actions and their impact on others, consistently honoring our commitments and upholding moral standards and values in every situation.


Learning

We promote personal growth and professional excellence by embracing continuous learning through training, mentorship, and constructive feedback. We foster a collaborative culture driven by curiosity and critical thinking, encouraging staff to ask questions, seek answers, and share knowledge.


Innovation

We confidently embrace changes in technology, processes, and practices, encouraging strategic risk-taking and creativity to enhance healthcare delivery, patient safety, and the quality of care. We collaborate with partners from other hospitals, academic institutions, industry leaders, and community organizations to promote continuous improvement and remain at the forefront of advancing healthcare outcomes.


Kindness

We engage in open communication with patients, families, and colleagues to understand their needs and concerns, while respecting their differences and upholding their dignity. We foster a nurturing environment where individuals feel supported, understood, and valued, strengthening relationships, promoting growth, and enhancing the overall well-being of all. Excellence We strive to be a model rural healthcare facility, setting high standards in healthcare delivery and ensuring exceptional patient satisfaction within the communities we serve. We take pride in our accountability and fiscal responsibility, skillfully balancing costs and outcomes to guarantee that superior patient care is always delivered.


Unity

We collaborate across departments and disciplines to deliver effective and compassionate healthcare, working alongside patients, families, and community partners to ensure seamless coordination of care and achieve our common goals of wellness and healing. We prioritize open communication and mutual respect, empowering our teams to collaborate effectively by acknowledging and celebrating the unique contributions and strengths of each individual.


Qualifications

High school graduate or equivalent.

General computer knowledge. Previous hospital experience preferred.

Professional Requirements

  • Adhere to dress code, appearance is neat and clean.
  • Complete annual education requirements.
  • Maintain patient confidentiality at all times.
  • Report to work on time and as scheduled.
  • Wear identification while on duty.
  • Maintain regulatory requirements, including all state, federal and local regulations.
  • Represent the organization in a positive and professional manner at all times.
  • Comply with all organizational policies and standards regarding ethical business practices.
  • Communicate the mission, ethics and goals of the organization.
  • Participate in performance improvement and continuous quality improvement activities.
  • Attend regular staff meetings and in-services.


Knowledge, Skills, and Abilities

  • Knowledge of health information management services
  • Must have an enthusiastic and positive attitude
  • Possess a genuine desire to help RGH become an exemplary hospital in the surrounding community and the state
  • Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive attitude
  • Ability to manage multiple and simultaneous responsibilities and to prioritize duties/tasks Ability to initiate communication with patients, their families and hospital visitors
  • Must have excellent customer service and communication skills with the ability to effectively calm patients and be able to deal with distressed and/or agitated patients and their families
  • Must have a professional demeanor and excellent public relations skills
  • Willingness to develop or improve public speaking skills
  • Must have excellent written skills with knowledge of medical terminology
  • Must be dependable and on time
  • Possess good 'people skills' for building relationships with colleagues at all levels
  • Ability to plan and prioritize workload to meet deadlines
  • Physical Requirements and Environmental Conditions Work is performed during regular work hours, but may require overtime and/or weekend hours to meet deadlines
  • Work in varying degrees of temperature (heated or air conditioned)
  • Work under extreme pressures
  • Position requires sitting for approximately 4-8 hours per day with walking up to for 2 hours per day
  • Position requires light to moderate work with 50 pounds maximum weight to lift and carry
  • Position requires reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing


Physical Requirements and Environmental Conditions

  • Work is performed during regular work hours, but may require overtime and/or weekend hours to meet deadlines
  • Work in varying degrees of temperature (heated or air conditioned)
  • Work under extreme pressures
  • Position requires sitting for approximately 4-8 hours per day and walking for 2 hours per day
  • Position requires light to moderate work with 50 pounds maximum weight to lift and carry
  • Position requires reaching, bending, stooping, and handling objects with hands and/or fingers, talking and/or hearing, and seeing


What Roosevelt General Hospital employees say

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