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Medical Records Scanning Jobs (NOW HIRING)

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

The Medical Records Clerk is responsible for maintaining accurate, complete, and confidential ... Scan, index, and upload clinical documents, including cardiology reports, consultation notes ...

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MEDLOGIX, LLC

Medical Records Specialist

Minneapolis, MN · On-site

$18 - $20/hr

Scan medical records and corollate electronic record * Track the life cycle of medical records * Prepare and process outgoing records * Coordinate records for ancillary services * Manage multimedia ...

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Carastar Health

Medical Records Specialist

Montgomery, AL · On-site

$14.17 - $21.57/hr

Scans/ Imports documents and medical records into the EHR system. Retrieve medical records/ documents from hospitals or other outside agencies for scheduled appointments. Compares EHR data with ...

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Montereau

Medical Records Assistant

Tulsa, OK · On-site

Scan paper medical records into EHR system. Conduct quality checks to ensure all scanned records are in the correct resident profile in the EHR system. * Reply to requests for medical records from ...

NORTHSHORE HEALTH CENTERS

Medical Records Clerk

Portage, IN · On-site

$14.75 - $18/hr

Scans documentation, laboratory, radiology reports, etc. into each patient's electronic chart ... Reports to Medical Records Manager when supplies are low in the department, to help ensure an ...

NORTHSHORE HEALTH CENTERS

Medical Records Clerk

Portage, IN · On-site

$14.75 - $18/hr

Scans documentation, laboratory, radiology reports, etc. into each patient's electronic chart ... Reports to Medical Records Manager when supplies are low in the department, to help ensure an ...

ORA Orthopedics

Medical Records

Bettendorf, IA · On-site

$33K - $45K/yr

In this role, you will scan all medical documents and insert the scanned documents into the appropriate patient medical records. Working all faxes and ensuring that all incoming faxes are distributed ...

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BENNETT GROUP MANAGEMENT INC

Medical Records

Newnan, GA · On-site

$15/hr

Scan, file, upload, and organize patient documents in the electronic medical record (EMR) system * Verify patient information and ensure records are complete and accurate * Respond to phone calls and ...

HOME CARE PROVIDERS GROUP

Medical Records

San Diego, CA · On-site

$20 - $24/hr

Scan paperwork (labs, physician orders, miscellaneous documents) into the electronic medical record (EMR) and label documents appropriately * Follow up on outstanding 485s and interim orders with ...

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All JobsMedical Records Scanning Jobs

Medical Records Scanning information

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$11

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$41

How much do medical records scanning jobs pay per hour?

As of Jun 30, 2026, the average hourly pay for medical records scanning in the United States is $21.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $23.80 per hour, depending on experience, location, and employer.

What are some common challenges faced in a Medical Records Scanning role, and how can they be managed?

A common challenge in Medical Records Scanning is handling large volumes of sensitive documents while ensuring accuracy and maintaining patient confidentiality. Attention to detail is crucial to avoid misfiling or data entry errors. Additionally, adapting to different types of records and varying quality of physical documents can be demanding. Effective organization, familiarity with scanning software, and clear communication with healthcare staff can help manage these challenges and ensure a smooth workflow.

What is medical records scanning?

Medical records scanning is the process of converting paper-based patient health records into digital format using scanners and specialized software. This process helps healthcare providers store, manage, and retrieve medical documents more efficiently and securely. Digitized records are easier to access, reduce the risk of physical loss, and improve compliance with privacy regulations. Medical records scanning also supports the transition to electronic health records (EHR) systems, streamlining workflows for healthcare professionals.

What is the difference between Medical Records Scanning vs Medical Records Clerk?

AspectMedical Records ScanningMedical Records Clerk
Primary RoleDigitizing paper medical records into electronic formatsManaging, organizing, and maintaining patient records
Required SkillsAttention to detail, familiarity with scanning equipment, basic computer skillsData entry, record management, communication skills
Work EnvironmentMedical facilities, data centers, or remoteHospitals, clinics, healthcare offices
CertificationsNone typically required, but familiarity with healthcare data standards helpsNone typically required, but knowledge of healthcare privacy laws is beneficial

While Medical Records Scanning focuses on converting paper records into digital formats, Medical Records Clerks handle the organization and management of these records within healthcare facilities. Both roles are essential for efficient healthcare data management, but they differ in daily tasks and skill sets.

What are the key skills and qualifications needed to thrive as a Medical Records Scanning Specialist, and why are they important?

To excel as a Medical Records Scanning Specialist, you need attention to detail, organizational skills, and a basic understanding of healthcare documentation, often supported by a high school diploma or equivalent. Familiarity with document imaging software, electronic health record (EHR) systems, and scanning hardware is typically required. Strong time management, discretion, and reliability are important soft skills for handling confidential patient information efficiently. These abilities ensure accurate digitization and secure management of medical records, which is critical for compliance and effective healthcare operations.
More about Medical Records Scanning jobs
What cities are hiring for Medical Records Scanning jobs? Cities with the most Medical Records Scanning job openings:
What states have the most Medical Records Scanning jobs? States with the most job openings for Medical Records Scanning jobs include:
What job categories do people searching Medical Records Scanning jobs look for? The top searched job categories for Medical Records Scanning jobs are:
Medical Records Scanning jobs near you
Infographic showing various Medical Records Scanning job openings in the United States as of June 2026, with employment types broken down into 8% Full Time, 86% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $45,749 per year, or $22 per hour.
Medical Records Clerk

Medical Records Clerk

South Heart Clinic

Harlingen, TX • On-site

$15.50 - $19.25/hr

Full-time

Posted 4 days ago

Be an early applicant

Job description

Job Summary:
The Medical Records Clerk is responsible for maintaining accurate, complete, and confidential patient medical records in a busy cardiology practice. This role supports physicians, nurses, and administrative staff by ensuring timely access to patient information, processing medical record requests, and managing electronic health records (EHR) in compliance with HIPAA regulations.
Essential Duties and Responsibilities
  • Maintain, organize, and update electronic and paper patient medical records.
  • Scan, index, and upload clinical documents, including cardiology reports, consultation notes, diagnostic test results, and hospital records into the EHR system.
  • Retrieve patient records for physicians, nurses, and authorized staff as needed.
  • Process requests for medical records from patients, healthcare providers, insurance companies, and other authorized entities in accordance with HIPAA regulations.
  • Verify patient demographic and insurance information for accuracy.
  • Ensure documentation is complete before filing records.
  • Monitor incoming laboratory results, imaging reports, electrocardiograms (EKGs/ECGs), echocardiograms, stress test reports, Holter monitor reports, and cardiac catheterization reports for proper filing.
  • Assist with chart preparation for upcoming patient appointments.
  • Maintain accurate records of released medical information.
  • Respond to telephone calls, faxes, and electronic requests related to medical records.
  • Support quality improvement initiatives by ensuring documentation meets regulatory and practice standards.
  • Assist with administrative projects and other front-office duties as assigned.
Qualifications
·  High school diploma or GED required; associate degree preferred.
    Previous experience in a medical office or health information management preferred.
·  Experience using Electronic Health Record (EHR) systems.
·  Knowledge of HIPAA privacy and security regulations.
·  Proficiency in Microsoft Office applications.
·  Strong organizational and multitasking abilities.

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